Winter 2014
End-of-Course Assessments
Training Materials
Algebra 1
Biology 1
Civics
Geometry
U.S. History
1
Overview
These training materials are based on the
Winter 2014 End-of-Course Assessments Test
Administration Manual and are available at
www.FLAssessments.com/EOC.
2
Overview
These training materials are designed to highlight
important information regarding test administration
policies and procedures.
Not all information from the test administration
manual is included in this presentation, so it is
imperative that school staff read and
familiarize themselves with all information
in the manual in addition to using these
training materials.
3
Test Administration Manual
Scripts and instructions for
administering computer-based
tests (CBT) are included in this
manual.
Scripts and instructions for
administering computer-based and
paper-based accommodations are
located at
www.FLAsessments.com/EOC.
4
Test Administration
Schedule
Winter 2014 Scheduling
• The testing window is December 1–19, 2014.
• For the Winter 2014 test administration, subject tests do
NOT need to be completed in a designated order and may
be administered concurrently.
• The following assessments will be offered in Winter 2014:
– Algebra 1
– Biology 1
– Civics
– Geometry
– U.S. History
5
Test Administration
Schedule
Testing Duration
• Each EOC assessment will be administered in one 160-minute
session with a scheduled 10-minute break after 80 minutes.
Individual restroom breaks are permitted as needed.
• Students may not be dismissed during the first 80 minutes. At
the beginning of the break, any students who have completed
testing may be dismissed.
• After the 10-minute break, students may be dismissed from the
testing room as they complete testing.
• No special incentives should be given to students to encourage
them to finish early.
• Any student who has not completed the test by the end of the
allotted time may continue working; however, testing must be
completed within one school day.
6
What’s New
TestNav 8
• Beginning with the Winter 2014 administration, all
computer-based FCAT, FCAT 2.0, and NGSSS EOC
assessments will be administered using the TestNav 8
platform. Please see
www.FLAssessments.com/TestNav8 for technical
specifications and resources for this new platform.
• Some features that were previously accommodations are
now available for all students in the TestNav 8 platform.
These features include color contrast, increase/decrease
text size, and zoom. A magnifier tool and line reader tool
are also available for all students.
7
What’s New
TestNav 8 (cont.)
• The login information on Student Authorization Tickets and
the Session Roster has been updated to reflect the Sign In
screen in TestNav 8.
– The Login ID has been changed to Username.
– The Test Code has been changed to Password.
8
What’s New
Accommodations
• Separate accommodated forms for text-to-speech and
masking are available in the TestNav 8 platform for eligible
students who have such accommodations identified in their
individual educational plans (IEPs) or Section 504 plans.
• Paper-based test materials (regular print, large print, braille,
one-item-per-page) are available for eligible students who
have such accommodations identified in their IEPs or Section
504 plans. Districts are no longer required to submit unique
accommodations requests for paper-based large print and
one-item-per-page accommodations but must submit
confirmation of student eligibility for all paper-based
accommodations to FDOE.
9
What’s New
Electronic Practice Assessment Tools (ePATs)
• All students must participate in an ePAT session prior to
this administration to familiarize themselves with the
different features of the TestNav 8 testing platform.
• The computer-based practice tests (accommodated and
non-accommodated), also called ePATs, and scripts for
administering ePATs are posted separately at
www.FLAssessments.com/ePATs.
• Students should be made aware that they can access
ePATs on their own at this location.
10
What’s New
Technology Coordinator Resources
• Information and instructions for technology coordinators to
follow before, during, and after testing are now provided at
www.FLAssessments.com/TestNav8.
• Technology coordinators must familiarize themselves with
all information at this site prior to the beginning of test
administration.
• There is no separate Technology Coordinator Guide for this
administration. Instead, technology coordinators should
review the information and resources at the location
indicated above.
11
What’s New
PreID and Return Labels
• No PreID labels or rosters for students testing with paper-based
accommodations will be provided for this administration. School
personnel must ensure that student demographic information is
hand-gridded on student grid sheets.
• If students will grid their own information, test administrators
must read the Script for Gridding a Non-Preidentified Student
Grid Sheet, located at www.FLAssessments.com/EOC, as
indicated in the scripts for administering paper-based tests.
• Purple return labels should now be used for ALL TO BE SCORED
regular print test materials (all subjects). Instructions for
packaging and returning materials are included in the School
Assessment Coordinator Responsibilities After Testing section.
12
What’s New
Florida EOC Geometry Assessment (NGSSS)
• The Winter 2014 administration is the last opportunity for
students to take the Florida End-of-Course Geometry
Assessment (NGSSS). Students who still need to pass the
NGSSS Geometry EOC beyond this administration will
participate in the FSA Geometry EOC administration, and a
linked passing score will be provided.
13
What’s New
Universal Agreements for 2014-2015 Statewide
Assessments
• All school personnel involved in administrations of statewide assessments
(FCAT, FCAT 2.0, NGSSS EOC, and FSA) who have received appropriate
training need only sign one Test Administration and Security Agreement for
the 2014-2015 school year; however, any staff who have not previously
been trained and who do not have an agreement on file MUST sign an
agreement.
• Test administrators who have received appropriate training need only sign
one Test Administrator Prohibited Activities Agreement for the 2014-2015
school year.
• These two agreements, located in Appendix D and available at
www.FLAssessments.com/EOC, may be copied together as a single,
double-sided page to distribute during trainings. Signed copies must be
14
retained at the school.
Reminders
Required Administration Information
• The list of required administration information has been
updated to include both the accommodations provided to
students and the accommodations used by students during the
test administration. This information may be recorded on the
Session Roster.
• If a student chooses not to use an accommodation that is
provided, the accommodation should not be recorded in
PearsonAccess or on the student grid sheet.
• Schools are responsible for maintaining documentation of
accommodations that are provided but not used.
• The blank Administration Record/Security Checklist includes
fields for recording both accommodations provided and
accommodations used.
15
Reminders
Students’ Retake Status
• Schools no longer need to provide students’ retake status
when entering a student through the PreID process or the
New Student wizard.
• Pearson will track the retake status for students using EOC
history files.
• If a student has a previous score or test attempt on file for
the subject test he or she takes, that student will be flagged
as a retake student.
16
Reminders
Updates to Student Profiles
• Incorrect student profiles in PearsonAccess that were
created via the New Student Wizard may be updated
before or after the student tests.
• Contact Student Assessment and Research with updates
via email.
17
Reminders
Accommodated Scripts and Instructions
• Scripts and instructions for administering paper-based
accommodations (regular print, large print, braille, oneitem-per-page) and accommodated computer-based test
forms are located at www.FLAssessments.com/EOC.
• It is important that school personnel who will administer
paper-based and computer-based accommodations
familiarize themselves with the appropriate scripts and
instructions before testing.
18
Reminders
CBT Worksheets
• For students taking the computer-based U.S. History and
Civics EOC Assessments, CBT Worksheets may be
provided if students prefer to make handwritten notes
instead of using the online notepad tool.
• The worksheet is an 8½” × 11” page (located in
Appendix D and PearsonAccess) that may be copied and
distributed to students at the beginning of a test session.
• Used worksheets must be handled as secure materials
and packaged in the District Assessment Coordinator
ONLY box after testing.
19
Reminders
To Be Scored Materials
• Due to the accelerated reporting schedule of EOC
assessments and the amount of time needed to process
TO BE SCORED paper-based test materials, these materials
must be returned for scoring on an accelerated schedule.
This is usually at the end of the first week of the testing
window.
• Student results for paper-based tests returned after
the established pickup dates will be included in late
reporting.
20
Reminders
Chain of Custody Form
• Schools are required to maintain a Test Materials Chain of
Custody Form, located in Appendix D and at
www.FLAssessments.com/EOC.
– Record accurate information on the form, including the
dates and times activities are completed, the names of the
people performing activities involving the materials, and
information about the locked storage room.
– Retain electronic or hard copies of completed forms
after materials are packaged for pickup, and email or return
the originals to the district assessment coordinator.
21
Reminders
Test Security Policies and Procedures
• Per Florida State Board of Education Rule 6A-10.042, FAC, and Test
Security Statute, s. 1008.24, F.S. (see Appendix C), district and
school personnel are required to maintain test security before,
during, and after testing.
• Please remember that inappropriate actions can result in student or
classroom invalidations and/or loss of teaching certification.
• All school personnel, including itinerant teachers and proctors, must
receive thorough training in test administration and security policies
and procedures, familiarize themselves with all relevant content of
the test administration manual, read the Statute and Rule in
Appendix C, and then sign a Test Administration and Security
Agreement.
22
Reminders
Test Administrator Policies
• ALL test administrators must be certified educators.
• Test administrators are required to sign a Test Administrator
Prohibited Activities Agreement in addition to a Security Agreement.
Test administrators must record their certification numbers on this
document.
• The Test Administration and Security Agreement and the Test
Administrator Prohibited Activities Agreement may be copied together
so that double-sided, single-page copies can be distributed to test
administrators.
• School assessment coordinators must file the signed forms with their
signed security agreements.
• Test administrators must NOT administer the EOC assessments to
their family members.
23
Reminders
Electronic Devices
• Students may not have any electronic devices (except an
approved calculator, if applicable) at their desks, in their
pockets, or anywhere they can reach them during testing,
even if they are turned off or they do not use them.
• If a student is found to be in possession of ANY electronic
devices during testing OR during a break (e.g., restroom
breaks, lunch), his or her test must be invalidated.
• Students and parents/guardians must be made
aware of this policy prior to testing.
24
Reminders
Leaving Campus
• If a student begins a test and leaves campus without
finishing (due to an appointment, illness, etc.), he or she
will NOT be allowed to complete that session.
• No exceptions will be made once the student leaves the
school’s campus, so students and parents/guardians must
be made aware of this policy.
• If a test administrator has concerns about a student (e.g.,
if a student seems ill), that student should be tested in a
different test session or on a make-up day.
25
Reminders
Marking Tests Complete
Student tests should only be Marked Complete in one of
the following circumstances:
• A student had to leave the test (e.g., due to illness) and
will not finish the test. (After the test is marked
complete, school personnel must invalidate the test.)
• A student finished the test but exited instead of
submitting the test, and the test should be scored.
• As otherwise directed by FDOE or Pearson after a
technical difficulty or other extenuating circumstance.
26
Reminders
• The following forms and materials for this administration
can be found at www.FLAssessments.com/EOC:
̶
̶
̶
̶
̶
̶
̶
̶
Test administration manual
Scripts and instructions for administering accommodated computerbased test forms (text-to-speech, masking)
Scripts and instructions for administering paper-based
accommodations (regular print, large print, one-item-per-page)
Braille scripts and instructions
Student tutorials
Forms to report test irregularities/security breaches and missing
materials
Training materials
Comment forms
27
Reminders
• The following resources for this administration can be found
at www.FLAssessments.com/EOC:
Blank Administration Record/Security Checklist
Security Log
̶
̶
Test Administrator Prohibited Activities Agreement
Test Materials Chain of Custody Form
Test Administration and Security Agreement
̶
̶
̶
̶
̶
̶
̶
̶
Materials Return List
Reference sheet and periodic table
Parent/guardian letters
CBT worksheet
Checklists for district and school personnel to reference before,
during, and after testing
28
Glossary of Terms
PearsonAccess
www.pearsonaccess.com/fl
• A website used for almost all test
preparation (e.g., PreID), setup,
administration, and reporting tasks.
• Requires a username and password.
• Verify that you are working in the
correct test administration each
time you log in.
• Link to support materials:
www.FLAssessments.com/EOC.
• PearsonAccess will time out
after 14 minutes of inactivity.
29
Glossary of Terms
PearsonAccess Training Center
• Accessed from the Training
Center tab on the
PearsonAccess Home page.
• Provides an opportunity to
̶
Practice PearsonAccess tasks.
̶
Manage the Infrastructure Trial
in preparation for testing.
• Requires a username and
password (separate from
operational site).
30
Glossary of Terms
TestNav 8 (TestNav)
• Platform that Florida
uses for FCAT, FCAT 2.0,
and NGSSS EOC
computer-based
statewide assessments.
31
Glossary of Terms
Proctor Caching
• A process of loading test content locally on a computer at the school or
district level.
• Does not require a separate caching server and can run on any
workstation on the network that meets specified requirements.
• Proctor Caching software is provided by Pearson.
• Reduces test delays due to network congestion.
• Provides students with a more seamless testing experience.
• Required for all FCAT/FCAT 2.0/NGSSS EOC computer-based
testing in Florida.
• Software and instructions for proctor caching are available at
www.FLAssessments.com/TestNav8.
32
Pearson Customer Support
and PearsonAccess
Support Contacts
– District I and T department: 754-321-0411
– Student Assessment: 754-321-4250
– Pearson: 1-877-847-3043 (Monday–Friday, 7:00 am–8:30 pm
ET)
Appendix B in the Winter 2014 EOC Manual provides the
following information:
• PearsonAccess
̶ User accounts (FDOE distributed instructions for setting up user
accounts to district assessment coordinators.)
̶ Browser requirements
̶ Logging in for the first time
̶ Resetting passwords
• Training Center
̶ Test Setup Exercise
33
Students to be Tested
Algebra 1
The following students are eligible to participate in this Algebra 1 EOC Assessment
administration:
• Students who need to retake the assessment for graduation purposes
• Students who have not yet taken the assessment to be averaged as 30% of their course
grade
• Students who are in grade forgiveness programs and wish to retake the assessment to
improve their course grade
This assessment is appropriate for students who meet the criteria above and were
previously enrolled in one of the following courses:
• Algebra 1 – 1200310
• Algebra 1 Honors – 1200320
• Algebra 1-B – 1200380
• IB Middle Years Program Algebra 1– 1200390
34
• Pre-AICE Mathematics – 1209810
Students to be Tested
Biology 1
The following students will take the Biology 1 EOC
Assessment:
• All students enrolled in and completing one of the
following courses:
– Biology 1 – 2000310
– Biology 1 Honors – 2000320
– IB Middle Years Program Biology –
2000850
– Pre-AICE Biology – 2000322
– Integrated Science 3 – 2002440
– Biology Technology – 2000430
– Integrated Science 3 Honors – 2002450
– Pre-IB Biology 1 – 2000800
– IB Biology 1– 2000805
– AP Biology (if taken to satisfy the high
school Biology 1 graduation
requirement) – 2000340
35
Students to be Tested
Biology 1 (cont.)
The following students are eligible to participate in the
Biology 1 EOC Assessment administration:
• Students who need to earn a passing score for a standard diploma
with a scholar designation
• Students who have not yet taken the assessment to be averaged as
30% of their course grade
• Students who are in grade forgiveness programs and wish to retake
the assessment to improve their course grade
• Students in a credit acceleration program (CAP) who wish to take
the assessment to earn course credit
36
Students to be Tested
Civics
The following students will take the Civics EOC Assessment:
• All students enrolled in and completing one of the following courses:
–
–
–
–
–
–
–
–
–
–
M/J
M/J
M/J
M/J
M/J
M/J
M/J
M/J
M/J
M/J
Civics – 2106010
Civics – 2106015
Civics & Career Planning – 2106016
Civics, Advanced – 2106020
Civics, Advanced – 2106025
Civics, Advanced & Career Planning – 2106026
IB MYP Civics Advanced – 2106027
IB MYP Civics Advanced & Career Planning – 2106028
Civics and Digital Technologies – 2106029
U.S. History & Civics – 2100045
37
Students to be Tested
Civics (cont.)
The following students are eligible to participate in the
Civics EOC Assessment administration:
• Students who have not yet taken the assessment to be averaged as
30% of their course grade
• Students who are in grade forgiveness programs and wish to retake
the assessment to improve their course grade
38
Students to be Tested
Geometry
The following students are eligible to participate in this Geometry EOC
Assessment administration:
•
Students who need to retake the assessment for a standard diploma with a
scholar designation
•
Students who have not yet taken the assessment to be averaged as 30% of their
course grade
•
Students who are in grade forgiveness programs and wish to retake the
assessment to improve their course grade
This assessment is appropriate for students who meet the criteria above and
were previously enrolled in one of the following courses:
•
•
•
•
Geometry – 1206310
Geometry Honors – 1206320
IB Middle Years Program Geometry – 1206810
Pre-AICE Mathematics 2 IGCSE Level – 1209820
39
Students to be Tested
U.S. History
The following students will take the U.S. History EOC
Assessment:
• All students enrolled in and completing one of the following
courses:
– United States History – 2100310
– United States History Honors – 2100320
– Visions and Countervisions: Europe, U.S. and the World from 1848 –
2100390
– Visions and Countervisions: Europe, U.S. and the World from 1848
Honors – 2100480
40
Students to be Tested
U.S. History (cont.)
The following students are eligible to participate in the U.S.
History EOC Assessment administration:
• Students who need to earn a passing score for a standard diploma with
a scholar designation
• Students who have not yet taken the assessment to be averaged as
30% of their course grade
• Students who are in grade forgiveness programs and wish to retake the
assessment to improve their course grade
• Students in a credit acceleration program (CAP) who wish to take the
assessment to earn course credit
41
Students to be Tested
Special Program Students
• Make arrangements to test special program students (Home
Education, Virtual School, McKay Scholarship, FTC Scholarship).
• Ensure that these students are tested under the correct school
number, according to the chart on page 131 of the manual.
English Language Learners (ELLs)
All ELLs who complete the applicable courses are expected to
participate in EOC assessments no matter how long these students
have been enrolled in a U.S. school.
42
Students to be Tested
Students with Disabilities
• Students with disabilities participate in the statewide assessment
program by taking one of the following:
̶
EOC assessment without accommodations,
̶ EOC assessment with accommodations, or
̶ Florida Alternate Assessment.
• All determinations regarding participation in the statewide
assessment program must be documented in the student’s IEP or
Section 504 plan.
• See Appendix A of the manual for information regarding
accommodations.
• Remember that ESOL students get special direct translation
dictionaries.
43
Students to be Tested
Private School Students
• Private school students may participate in the EOC
assessments.
• Instructions for setting these students up for testing in
PearsonAccess or packaging their materials for return are
included in the Winter 2014 EOC Manual.
44
Proctors
When testing a large group of students, proctors
must be assigned to the room. Refer to the table
below for the required number of proctors.
1-25 students
Test Administrator*
26-50 students
Test Administrator and 1 Proctor
51-75 students
Test Administrator and 2 Proctors
*FDOE strongly encourages the use of proctors in all testing
rooms, even those with 25 or fewer students.
45
Test Security
Per Test Security Statute, s. 1008.24, F.S., and Florida State Board Rule, 6A10.042, FAC, inappropriate actions by school or district personnel
can result in student or classroom invalidations, loss of teaching
certification, and/or involvement of law enforcement.
Examples of prohibited activities include the following:
• Reading or viewing the test items before, during, or after testing
• Revealing the test items
• Copying the test items
• Explaining or reading test items for students
• Changing or otherwise interfering with student responses to test items
• Copying or reading student responses
• Causing achievement of schools to be inaccurately measured or reported
46
Test Irregularities/
Security Breaches
• Test administrators should report any test irregularities
(e.g., disruptive students, loss of Internet connectivity) and
possible security breaches to the school assessment
coordinator immediately.
• If a test irregularity or security breach is identified, the
school assessment coordinator must contact the Student
Assessment and Research Department to discuss possible
test invalidations.
47
Test Irregularities/
Security Breaches
•
For test irregularities requiring further investigation by the district and for security
breaches, a written report must be submitted within 10 calendar days after the
irregularity or security breach was identified. The report must include:
– The nature of the situation
– The time and place of the occurrence
– The names of the people involved
– Copies of completed forms (Test Administration and Security Agreements, Test
Administration Prohibited Activities Agreements, Test Materials Chain of Custody Form,
etc.)
– A description of the communication between the district assessment coordinator’s office
and school personnel
– How the incident was resolved
– What steps are being taken to avoid future test irregularities or security breaches
•
Schools should submit completed reports to Richard Baum, Director, Student
Assessment and Research Department. These will be reported to the DOE.
•
A form to report test irregularities and security breaches can be found at
www.FLAssessments.com/EOC.
48
Missing Materials
•
Schools must investigate ANY report of missing materials and report missing secure materials
(e.g., Student Authorization Ticket, used work folder, Session Roster) to the district
assessment coordinator immediately.
•
Within 30 calendar days of the incident, a written report must be submitted to FDOE. The
report must include:
−
−
−
−
−
−
−
The nature of the situation
The time and place of the occurrence
The names of the people involved
Copies of completed forms (Test Administration and Security Agreements, Test Administrator
Prohibited Activities Agreements, Test Materials Chain of Custody Forms, etc.)
A description of the communication between the district assessment coordinator’s office and school
personnel
How the incident was resolved
What steps are being implemented to avoid future missing materials
•
Schools should submit completed reports to the district office, and district assessment
coordinators should then submit reports to FDOE.
•
A form to report missing materials can be found at www.FLAssessments.com/EOC.
49
Test Invalidation
• District assessment coordinators will advise schools of the
appropriate course of action if invalidation is being
considered. Remember that the purpose of invalidation is to
identify when the validity of test results has been
compromised.
• If a situation described in the Test Invalidation Policies and
Procedures section on pages 24–25 of the manual occurs,
test administrators should discuss the situation with the
school assessment coordinator, and the situation should be
investigated immediately.
• Instructions for how to invalidate tests in PearsonAccess can
be found on pages 126–127 of the Winter 2014 EOC Manual.
50
Test Administrator
Before Testing
Checklist
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and Appendix C of the
manual, then sign the Test Administrator Security Agreement.
 Read and sign the Test Administrator Prohibited Activities Agreement.
 Establish an appropriate setting for test administration and remove or cover any
unauthorized aids in the testing room.
 Prepare and assemble all materials needed for test administration.
 Ensure that students and their parents/guardians understand the testing policies
prior to the first day of testing.
 If you are administering tests to students who require accommodations, become
familiar with the accommodations and discuss with your school coordinator how
accommodations will be provided.
 Ensure that you are familiar with how to open TestNav to the Sign In screen for
each student computer prior to testing.
51
Test Administrator
Before Testing
• Sign and return a Test Administration and Security
Agreement, which indicates that you:
−
−
−
−
Have received training
Have read the Test Security Statute and State Board Rule
Have read all applicable portions of the test administration manual
Understand and agree to adhere to all test security and
administration policies and procedures
• Sign and return a Test Administrator Prohibited Activities
Form
52
Test Administrator
Before Testing
Prepare the Room for Testing
• Tests should be administered in a room that has comfortable
seating, good lighting, adequate ventilation, and sufficient
workspace.
• Students must not be able to easily view other students’ computer
screens or test materials. During the practice test, check the
configuration of your testing room to make sure you will be able
to provide a secure environment during testing. If necessary, use
visual blocks.
• Post the sign that reads TESTING—Please Do Not Disturb on all
entrances to the testing room and display starting and stopping
times for students as soon as testing begins.
• Students may not have access to any unauthorized aids. Discuss
any concerns with your school assessment coordinator.
53
Test Administrator
Before Testing
Prepare the Room for Testing (cont.)
• When you arrive on the day of testing, open each student
workstation in the testing room to the student Sign In screen as
indicated in the script, but do not sign in for students.
• Display the student comment form URL on the day of testing, or
create shortcuts on student workstations to ensure each student
is able to complete the form after testing
(www.FLAssessments.com/EOCStudentCommentForm).
• Ensure that you have a way to contact the technology coordinator
or the school assessment coordinator during testing without
leaving the room unattended.
54
Test Administrator
Before Testing
Test Materials Needed (as applicable):
• Test Administration Manual
• Scripts and instructions for administering CBT/PBT
accommodations
• Session Roster or Administration Record/Security Checklist
• Seating Chart
• Student Authorization Tickets
• Test Group Code
• Security Log
• Work Folders
• CBT Worksheets
• Calculators
• Reference Sheets or Periodic Tables
• Test and Answer Books (accommodations)
55
Test Administrator
Before Testing
Winter 2014 EOC Manual
• You will need the Winter 2014 End-of-Course Assessments Test
Administration Manual to read the test administration script(s) to
students. Some script pages are amended. Please contact your
School Assessment Coordinator for more information.
• When testing students with accommodations, you may need to
modify the scripts. Review the scripts BEFORE testing begins to
determine the necessary modifications.
• The scripts and instructions for the administration of
accommodated computer-based test forms (text-to-speech,
answer and custom masking) and paper-based accommodations
56
are located at www.FLAssessments.com/EOC.
Test Administrator
Before Testing
Session Roster
• School assessment coordinators will provide a Session Roster
(CBT only), which includes the following information:
−
−
−
−
−
−
−
−
Test Administration
Session Name
Test to be Administered
Password
Student Names
Student ID Numbers
Student Birth Dates
Class Information
− Test Form/Form Group Type
− Usernames
− Blank space to record
attendance and
accommodations
information
• Session Rosters may be used to record required administration
information.
57
Test Administrator
Before Testing
Session Roster (cont.)
Session Rosters must be handled in a secure manner and
returned to the school assessment coordinator immediately
after each test session is completed.
58
Test Administrator
Before Testing
Required Administration Information
Record the following required information on your Session
Roster or Administration Record/Security Checklist:
Students assigned to the room
Attendance information
Accommodations provided to students
Accommodations used by students
Test group code
Unique security number of secure documents assigned to each student
(paper-based accommodations only)
• Signatures of test administrator and school assessment coordinator
• Dates and times for when secure materials are received and returned
•
•
•
•
•
•
59
Test Administrator
Before Testing
Required Administration Information (cont.)
• The list of required administration information has been
updated to include both the accommodations provided to
students and the accommodations used by students during
the test administration.
• If a student chooses not to use an accommodation that is
provided, the school assessment coordinator should be
notified when testing is completed, and the accommodation
should not be recorded in PearsonAccess or on the student
grid sheet.
• Schools are responsible for maintaining documentation of
accommodations that are provided but not used.
60
Test Administrator
Before Testing
Seating Chart
• An accurate seating chart must be maintained for each testing room for
each test session. Seating charts should record the following information:
−
−
−
−
−
−
−
−
−
−
−
Room name/number
Subject
Student names and their location in the room during testing
Direction students are facing
Date
Starting and stopping times
Test administrator name
Names of proctors (if applicable)
Test group code
Session name in PearsonAccess (CBT)
Laptops/mobile devices assigned to students (if applicable)
• If students are moved to a new location or the seating configuration
changes during testing, a new seating chart must be created.
61
Test Administrator
Before Testing
Student Authorization Tickets
• For the test, each student needs a username and password, which are
printed on the Student Authorization Tickets.
• Students will need a pen or pencil during testing to sign their tickets.
• Provide each student a ticket only AFTER all students have entered the
testing room, as instructed in the script, and all tickets must be collected
BEFORE students leave the testing room.
• Student Authorization Tickets must be handled in a secure
manner and returned to the school assessment coordinator
immediately after each day of testing is completed.
62
Test Administrator
Before Testing
Student Authorization Tickets (cont.)
63
Test Administrator
Before Testing
Test Group Code
• A test group code is a unique four-digit number used as a
security measure to identify a group of students tested together.
• Each testing room must use a different test group code.
• Students will enter the test group code before beginning the test,
as indicated in the scripts.
• Your school assessment coordinator will provide you with a test
group code.
• If students are absent for a test session, a different unique code
must be used for each make-up session.
• The code must be recorded on the required administration
information and on each seating chart.
64
Test Administrator
Before Testing
Security Log
A Security Log must
be maintained for
each testing room.
Anyone who enters a
room for the
purpose of
monitoring a test
MUST sign the log
for that testing
room.
65
Test Administrator
Before Testing
Work Folders
• The Florida Computer-Based Testing Work Folder is a piece of yellow
11” x 17” paper folded in half with graph paper printed on the back
cover.
• For the Algebra 1, Biology 1, and Geometry EOC assessments, work
folders are provided for students to work the problems. One work
folder should be sufficient for each student; however, students may
request additional folders.
• Work folders must be distributed to students at the beginning of each
test session.
• Ensure that students have enough desk space to use their folders.
• Collect all work folders when students finish testing before they leave
the testing room, and return folders to your school assessment
coordinator.
• Used work folders are secure materials.
66
Test Administrator
Before Testing
CBT Worksheets
• If schools choose to provide them, students taking the computer-based
U.S. History or Civics EOC Assessments may use a CBT Worksheet to
make notes rather than using the CBT notepad tool.
• The worksheet is an 8½” x 11” page (located in Appendix D and
PearsonAccess) that may be copied and distributed to students at the
beginning of a test session.
• If your school is providing copies of the CBT Worksheet, a sufficient
number of copies should be available for all students taking the
assessment.
• Students must have enough desk space to use their worksheets.
• Collect all worksheets when students finish testing before they leave the
testing room, and return worksheets to your school assessment
coordinator.
• Used worksheets are secure materials.
67
Test Administrator
Before Testing
Four-Function Calculators
• The computer-based Algebra 1 and Biology 1 EOC Assessments
have a built-in four-function calculator.
• Students may use the built-in calculator, or they may use a
handheld four-function calculator.
• Test administrators should provide handheld calculators at the
beginning of a test session to all students who request one, as
indicated in the test administration script.
• Your district should have an adequate supply of approved fourfunction calculators provided by the FDOE. No other
calculators may be used.
68
Test Administrator
Before Testing
Scientific Calculators
• The Geometry EOC Assessment has a built-in scientific
calculator.
• Students may use handheld scientific calculators, if the school
has chosen to provide them. Handheld scientific calculators must
be approved models, as shown on page 9 of the Winter 2014
EOC Manual. Requests to use other models must be submitted to
FDOE no later than two weeks prior to the test administration.
• Handheld scientific calculators will not be provided by the FDOE
for students taking the Geometry EOC Assessment.
69
Test Administrator
Before Testing
Reference Sheets and Periodic Tables
•
Reference sheets and periodic tables are provided in an online format only for CBT
testers; however, schools may provide hardcopy reference sheets or periodic tables
to students.
•
Any hardcopy reference sheets or periodic tables must be photocopies of the
reference sheet and periodic table in Appendix D of the manual (also available at
www.FLAssessments.com/EOC).
•
If your school will provide hardcopy reference sheets or periodic tables to students,
check each copy before distributing to students and follow the instructions in the
administration scripts.
•
Reference sheets and periodic tables for students with paper-based
accommodations are packaged with test materials and should be distributed to
students as indicated in the administration scripts.
•
Once students complete the test session, the test administrator should collect all
reference sheets and periodic tables.
•
Used reference sheets and periodic tables are secure materials.
70
Test Administrator
Before Testing
Additional items
• Pens and/or pencils
– Ensure each student has a pen or pencil to sign his or her
authorization ticket and make notes or work the problems during
testing
– Students taking paper-based tests must use No. 2 pencils
• Clock or watch
• Signs (Appendix D)
̶
̶
Do Not Disturb Sign—display on all entrances
Electronic Devices Sign—display where it will be visible to all students
in the testing room
71
Test Administrator
Before Testing
Communicate Testing Policies to Students and
Parents/Guardians
• Electronic Devices Policy—If students are found with ANY electronic
devices, including, but not limited to, cell phones and smartphones,
during testing OR during breaks, their tests will be invalidated. The best
practice would be for students to leave devices at home or in their
lockers on testing days.
• Leaving Campus—If students leave campus before completing the
test (for lunch, an appointment, illness, etc.), they WILL NOT be
allowed to complete the test. Students and parents/guardians should
be made aware of this policy. If a student does not feel well on the day
of testing, it may be best for the student to wait and be tested on a
make-up day. Please make sure parents/guardians are aware of the
test administration schedule and understand that appointments should
not be scheduled on testing days.
72
Test Administrator
Before Testing
Communicate Testing Policies to Students and
Parents/Guardians (cont.)
•
Testing Rules Acknowledgment—Prior to testing, students will be asked to
affirm a Testing Rules Acknowledgment that reads: “I understand the testing
rules that were just read to me. If I do not follow these rules, my test score
may be invalidated.” Students taking computer-based EOC assessments show
that they have read the statement by clicking a radio button; in paper-based
EOC assessments, a signature line appears below the statement.
•
Discussing Test Content after Testing—The last portion of the testing rules
read to students before they sign/check the acknowledgment reads, “After the
test, you may not reveal details about the test items to anyone. This includes
any type of electronic communication, such as texting, emailing, or posting
online, for example, on websites like Facebook, Twitter, or Instagram. If you
are found sharing information about test items, your test will be invalidated.”
Please make sure that students understand this policy prior to testing, and
remind them that “discussing” the items includes any kind of electronic
communications, such as texting, emailing, or posting to blogs or social media
websites, etc.
73
Test Administrator
Before Testing
Accommodations
• Appendix A of the Winter 2014 EOC Manual provides
information concerning allowable accommodations for
students with disabilities and for ELLs.
• All personnel involved in administering tests to students
with allowable accommodations must familiarize themselves
with the information in Appendix A.
74
Test Administrator
Before Testing
CBT Test Administrator Quick Reference Guide
• This guide lists possible error messages students may
encounter, explanations for each message, and
troubleshooting solutions.
• This guide is a helpful resource for test administrators
during testing and is available at
www.FLAssessments.com/AdditionalResources.
75
Test Administrator
During Testing
Checklist
 Maintain the seating chart, Security Log, and record of required
administration information for your room.
 Ensure that each student has a pen or pencil, and distribute
testing materials as indicated in the scripts.
 Read the appropriate administration scripts VERBATIM to
students. Read the important information and adhere to the
instructions between the SAY boxes. Some script pages are
amended. Please contact your School Assessment Coordinator
for more information.
 Keep accurate time for each test session and display times for
students.
 Maintain test security at all times and report violations or
concerns to your school assessment coordinator immediately. 76
Test Administrator
During Testing
Supervise Test Administration
While students are working, ensure that students:
• Have cleared the area around their workstations of all materials
except for Student Authorization Tickets, pens or pencils, and, as
applicable, calculators, work folders, worksheets, reference sheets,
and periodic tables.
• Check the Testing Rules Acknowledgment box and enter the correct
test group code.
• Do not have electronic devices (except for approved calculators) of
any kind during testing, even if they do not use them.
• Do not talk to other students or make any disturbance.
• Are working independently.
• Are working in the correct test.
77
Test Administrator
During Testing
Supervise Test Administration (cont.)
• It is not appropriate to use cell or classroom phones, grade papers, or work
on the computer during testing.
• While you may encourage students to continue working, you may not talk
with them about test items or help them with their answers.
• If a student’s computer is disconnected from the test, contact the
technology coordinator to help diagnose any technical issues. The student
will need to be resumed in PearsonAccess before logging back in.
• If a student has continual difficulty logging in or gets kicked out of the test
more than once, do not have the student continue attempting to log in until
the issue is diagnosed and resolved.
• If students finish the test in the first 80 minutes before the 10-minute
break, you may encourage them to go back and check their work.
• As students complete the test, assist them with accessing the student
comment form, as needed.
78
Test Administrator
After Testing
Checklist
 Verify that you have collected all required administration
information, including accommodations provided and
accommodations used by each student, and make copies for your
files.
 Verify that your seating chart and Security Log have been
completed correctly, and make copies for your files.
 Report any missing materials and/or test irregularities to your
school assessment coordinator.
 Organize materials and return them to your school assessment
coordinator (see page 90 in the Winter 2014 EOC Manual).
 Complete the appropriate comment form at
www.FLAssessments.com/EOC.
79
School Assessment
Coordinator
Before Testing Checklist
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and Appendix
C, then sign the Test Administration and Security Agreement.
 Train your test administrators and proctors.
 Ensure that test administrators sign the Test Administrator Prohibited
Activities Agreement.
 Receive test materials from your district assessment coordinator.
 Maintain an accurate Test Materials Chain of Custody Form at your
school.
 Inventory materials within 24 hours and report any missing materials
or request additional materials immediately.
 Communicate the process for collecting required administration
information to test administrators.
80
School Assessment
Coordinator
Before Testing Checklist
 Distribute test group codes to test administrators.
 Assign proctors, as needed.
 Arrange practice test sessions.
 Ensure that appropriate test settings are available for all test sessions.
 If any students who require accommodations are testing at your
school, discuss how accommodations will be provided with test
administrators.
 Verify student information and create test sessions.
 Print and distribute Session Rosters and Student Authorization Tickets
on the day of test administration.
 Make arrangements to test any special program students who may be
testing at your school.
81
School Assessment
Coordinator
Before Testing
Receive and Prepare Test Materials
• You will receive the following materials, as appropriate for your
school:
– School Boxes (test materials—contents listed on page 91 of the Winter
2014 EOC Manual)
– Script Errata Sheets to place at certain points in the manual.
– Special Document Kits
• If your school is providing hardcopy CBT Worksheets, reference
sheets, or periodic tables, make a sufficient number of copies for all
students taking the assessments. Each copy must be carefully
checked against the original.
• Save the original boxes for returning TO BE SCORED special
document materials.
• If you need additional materials or if you have questions, contact
82
your district assessment coordinator.
School Assessment
Coordinator
Before Testing
Maintain Security
• Inventory the contents of your boxes within 24 hours of
receipt and report missing materials immediately.
• Keep materials secure at all times.
• Maintain the Test Materials Chain of Custody Form at all
times.
• No more than three people should have access to the locked
storage area.
• Do not open shrink-wrapped materials or begin preparing
materials (applying student labels) more than one week
prior to testing.
• Some script pages are amended. Please make sure your test
administrator have the amended sheets in their manuals.
83
School Assessment
Coordinator
Before Testing
Train Test Administrators and Proctors
• You are responsible for training all test administrators and
proctors, including non-school-based instructors (e.g.,
itinerant teachers). You must train several employees to
act as possible alternates.
• Test administrators must be certified educators.
• Test administrators who will administer the test to students
using large print, braille, and one-item-per-page materials
must be trained in the use of those test materials.
• For students with accommodations, make sure that test
administrators are aware of and have made provisions for
the exact accommodations needed for individual students.
84
School Assessment
Coordinator
Before Testing
Arrange Practice Test Sessions
• Schedule and arrange practice tests (ePATs) as described in
the Winter 2014 EOC Manual.
• Before a student can participate in a computer-based
administration, the student must complete the correct
ePAT(s) to learn how to use the computer-based system.
• For more information about ePATs, practice test content, and
scripts for administering the ePATs, go to
www.FLAssessments.com/ePATs.
85
School Assessment
Coordinator
Before Testing
Arrange Practice Test Sessions (cont.)
• Students who require accommodated CBT forms (e.g., textto-speech, masking) must complete a practice test for the
specific accommodated form or form combination they will
use during testing.
• Accommodated practice forms and scripts are available at
www.FLAssessments.com/ePATs.
86
School Assessment
Coordinator
Before Testing
Create Test Sessions
• Broward has created generic test sessions automatically via the
PreID file upload. You will see these sessions when you log in to
PearsonAccess.
• These can be temporary sessions for the purpose of verifying
student information, or they can be test sessions you plan to use
for testing.
• Detailed instructions on how to create a test session and verify
student information are on pages 97–98 of the Winter 2014 EOC
Manual.
87
School Assessment
Coordinator
During Testing Checklist
 Ensure that test sessions have been started in PearsonAccess.
 Provide test administrators with additional materials, as
necessary.
 Monitor each testing room to ensure that test administration
and test security policies and procedures are followed, seating
charts and Security Logs are properly completed, and required
administration information is collected.
 Be available during testing to answer questions from test
administrators.
 In PearsonAccess, monitor session status and resume students’
tests, if necessary.
 Arrange for and supervise make-up administrations.
88
School Assessment
Coordinator
After Testing Checklist
 Verify that all distributed secure materials have been returned.
Complete the Test Materials Chain of Custody Form. Report any
missing materials to your district assessment coordinator and
conduct the necessary investigation.
 Make copies of all collected required administration information,
seating charts, Security Logs, and Chain of Custody forms, file the
copies, and return the originals in the District Assessment
Coordinator ONLY boxes.
 In PearsonAccess, stop test sessions, invalidate student tests (if
necessary), and record accommodations actually used by students.
 Organize materials and return them to your district assessment
coordinator.
 Complete the appropriate comment form at
www.FLAssessments.com/EOC, and encourage test
administrators to complete a form.
89
School Assessment
Coordinator
After Testing
Organize and Return Materials
•
Store any handheld calculators as instructed by your district assessment
coordinator.
•
Store Student Authorization Tickets and Session Rosters until results are reported
for this administration, and then destroy them according to your district
assessment coordinator’s instructions.
•
Follow the instructions for securely storing, destroying, recycling, or returning
UNUSED CBT Worksheets, work folders, reference sheets, and periodic tables.
•
USED CBT Worksheets, work folders, references sheets, and periodic tables are
secure materials and must be returned to your district assessment coordinator.
•
File the signed Test Administration and Security Agreements and the Test
•
If applicable, follow return instructions for TO BE SCORED and NOT TO BE
SCORED materials on pages 130–141 of the Winter 2014 EOC Manual.
Administrator Prohibited Activities Agreements.
90
School Assessment
Coordinator
After Testing
Organize and Return Materials (cont.)
• Ensure that the following materials are packaged in your District
Assessment Coordinator ONLY box (along with any other ancillary
materials, such as reference sheets and periodic tables, that your district
assessment coordinator has asked you to return in this box):
– Unused paper bands, unused Document Count Forms, and unused
labels
– Original records of required administration information
– Original Security Logs
– Original seating charts
– Original Chain of Custody forms
– Used and unused CBT Worksheets
– Used and unused work folders
Retain Manuals on site until further notice.
91
Paper-Based Tests
(PBT)
 If you have paper based testers please send an email with
the student information and type of test needed to Fay
Granie in Student Assessment. Remember all paper-based
tests must be documented on a student’s IEP or 504 plan.
 The full powerpoint presentation with Information on Paper
Based Testing is posted to the Student Assessment and
Research Website under the updates and manuals link.
 Per training given throughout the year, all Paper Based
materials must be accounted for and treated securely at all
times.
 You must test students with paper the first week of testing
and return by 12/05. Student Assessment and Research will
send emails with specific packing and pickup instructions.
92
Appendices
Appendices in the Winter 2014 EOC Manual include:
• Appendix A—Accommodations
• Appendix B—Pearson Customer Support and
PearsonAccess
• Appendix C—Florida Test Security Statute and Rule
• Appendix D—Perforated Forms and Signs
93
Appendix A:
Accommodations
• Appendix A provides specific information and instructions
regarding the following:
– Accommodations for Students with Disabilities
– Accommodations for English Language Learners
• Scripts and instructions for administering paper-based
accommodations (regular print, large print, braille, oneitem-per-page) are located at
www.FLAssessments.com/EOC.
• School personnel responsible for administering tests to
students with accommodations must familiarize themselves
with all relevant information in Appendix A before testing.
94
Appendix B:
Pearson Support and
PearsonAccess
Refer to Appendix B for the following:
• Information needed prior to contacting Pearson Customer
Support
• Information regarding PearsonAccess (operational site and
training center)
– Recommended operating system and browser combinations for
workstations
– Logging in for the first time
– Resetting password
– Training center Test Setup Exercise
95
Appendix C:
Test Security Statute
and Rule
• Appendix C of the manual contains the following:
– Florida Test Security Statute (s. 1008.24, F.S.)
– Florida State Board of Education Test Security Rule (6A10.042, FAC)
• All personnel involved in testing activities, including
handling and maintenance of test materials, must read
and understand the information in Appendix C prior to
signing a Security Agreement.
• The Statute and Rule in Appendix C are printed on
perforated pages that may be removed for use during
trainings.
96
Appendix D:
Forms, Cover Sheets,
Checklists, Signs
Appendix D contains the following forms, cover sheets,
checklists, and signs to be copied and used before, during, or
after testing:
•
•
•
•
•
•
Test Administration and Security Agreement
Test Administrator Prohibited Activities Agreement
Test Materials Chain of Custody Form
Security Log
Blank Administration Record/Security Checklist
Test Administrator, School Assessment Coordinator, Technology
Coordinator, and District Assessment Coordinator Checklists
• Do Not Disturb Sign and Electronic Devices Sign
• Algebra 1 End-of-Course and Geometry End-of-Course Assessments
Reference Sheet
• Periodic Table of the Elements
• CBT Worksheet
• Cover Sheets (for organizing paper-based materials after testing)
97
Comment Forms
• After testing, test administrators, school coordinators,
technology coordinators, and district coordinators are
encouraged to complete the appropriate comment form
located at www.FLAssessments.com/EOC.
• FDOE and Pearson appreciate feedback from district
and school personnel.
98
Thank you for ensuring a secure
and successful Winter 2014
administration of the
EOC assessments.
99