Excel
Part 2
1
Entering Formulae Using Point Mode
 A way of generating formulae using the
cell pointer
 Start formula with = sign
 Using mouse, click on first cell in formula,
note that the cell address
 Enter numeric operator
 Click on second cell, that cell address
shows in formula
 Press Enter
2
formula begins
with = sign
3
point to B5 with
cell selector
4
key in numeric
operator
5
point to B6 with
cell selector
6
formula now
displays results
7
Copying Formulae
Formulae, like other cell contents,
may be copied from one location to
another
The cell addresses in the source
formula, unless specially set up, change
as they are copied to the destination
cell(s)
 The cells change because they are
relative cell references
8
SS of copying formulas
formula copied
9
formula pasted
10
Functions
Built-in formulae that perform
certain types of calculations
automatically
Rules of structure, or syntax:
Function name (argument1,
argument2 …)
11
Functions
Arguments - data the function uses
to perform the calculation
Most often, arguments are numbers
or cell references to numbers
Argument enclosed in parentheses,
multiple arguments separated by
commas
12
Functions
In cells containing both function and
formula, begin the function with an =
sign
Excel has 233 functions, divided into
9 categories
13
Sample of Functions
 AVERAGE  Returns the average of its
arguments
 UPPER
 Converts text to uppercase
 IF
 Returns one value if a
condition you specify
evaluates to True and
another value if it evaluates
to False
14
Sample of Functions
 PMT
 TODAY
 SUM
 Calculates payment for a
loan based on constant
payments and interest rate
 Returns serial number that
represents today’s date
 Adds all the numbers in a
range of cells
 Click on Insert then Function
15
Paste Function Feature
Click fx Paste Function
Office Assistant will offer help
Excel will prompt you with a
selection of functions
16
Paste Function
feature
17
Adding Cell Comments
Can annotate cells with comments
Appear whenever mouse pointer
passes over that cell
Click on Insert then Comment
18
Cell comments
19
Column Widths
Cell’s column controls how much
information can be displayed in a cell
Text entries will “spill over” to the next
cell, if empty, otherwise the label is
truncated
Numbers too wide for the column will
be displayed as #######
Column widths may be from 1 to 255
20
Adjusting Column Widths
Click on Format, Column, Width
Click and drag on the column
heading border
Format, Column, Autofit or double
clicking on heading border will make
automatic column width adjustments
21
Using Undo
For undoing errors
Important safeguard against time
consuming errors
22
Zooming the Worksheet
Screen is defaulted at 100%, the
amount that will print on one page, in
Portrait orientation
Can adjust screen viewing to
See more, by zooming out, or
See less, by zooming in
Click on View then Zoom
23
Formatting Numbers
Number formats affect how numbers
look onscreen and when printed
No effect on Excel’s storage or
values in calculations
Select with Format, Cells, Number
24
Number formatting
25
Number formatting
26
Inserting Rows
Move to appropriate row
Click on Insert, Rows
For multi row insertion, highlight a
range of rows before invoking menu
command
27
Moving Cell Contents
Can use the Cut and Paste method
or
Move cursor arrow to border of cell
pointer, click and drag to the
destination location
28
Centering Across a Selection
Cell alignment, center only applies
to entries within an individual cell
Centering across a selection allows
users to center selection as they
would with a word processor
Click on Format, Cells, Alignment,
Horizontal, Center Across Selection
29
Centering across a
selection
30
Centering across a
selection
31
Changing Fonts and Font Styles
Fonts - typefaces, size and style
Typeface - appearance and
character shape
Size - generally measured in points
(pts.), pts. are 1/72 of an inch
Arial 10 pt. is the Excel worksheet
default
Change by Format, Cells, Font
32
Format Cells
33
Table of Different Font Styles
Typeface
Size and style
 Arial
 24 pt. Bold
Arial
32 pt. Italic
 Times New Roman
 24 pt. Bold
Times New
Roman
32 pt. Bold
34
Changing Page Orientation
Default printing orientation is
Portrait (vertical)
If data to large for this format
Can change to Landscape
orientation (horizontal)
35
Specifying
Landscape
Office Assistant
Orientation
36
Landscape Orientation
37