Ross
Business Technology Applications
January 4, 2012
MICROSOFT EXCEL
“SPREADSHEET APPLICATIONS”
CONTENT STANDARDS FOR SPREADSHEET
APPLICATIONS
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Explain the uses and
advantages of spreadsheets
Explain basic spreadsheet
terms
Demonstrate proficiency in
creating, saving, opening,
and printing a
workbook/worksheet
Change worksheet
appearance (font,
alignment, row height and
column width, borders and
shading, and page layout)
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Utilize editing techniques
(cutting, copying, pasting,
inserting, deleting, dragging
and dropping, sorting and
filtering data
Utilize basic formulas (order
of operations, auto sum
Apply basic functions
MAX/MIN, Average, Count,
Sum
Utilize window functions (split
panes and freezing titles)
Create charts and templates
Utilize spreadsheet templates
WHAT IS MICROSOFT EXCEL?

Excel is an electronic spreadsheet program that
can be used for storing, organizing and
manipulating data.
Essential Question
How do spreadsheet applications simplify data
commonly used in business settings?
PARTS OF THE MICROSOFT EXCEL
WHAT IS A SPREADSHEET
Go to:
http://www.mtgprofessor.com/spreadshe
ets.htm
“Real-World Data”

A grid that organizes data

A spreadsheet, also known as a
worksheet, contains rows and columns
and is used to record and compare
numerical or financial data.

Spreadsheets only existed in paper
format, but now they are most likely
created and maintained through a
software program that displays the
numerical information in rows and
columns.

Spreadsheets can be used in any area
or field that works with numbers and
are commonly found in the accounting,
sales forecasting, financial analysis,
and scientific fields, and budgeting.
ACTIVE CELL

An active is the cell you
are currently working
on.
AUTO SUM

A formula that will add
up a column of
numbers.
VALUE

A number that can be entered into a cell
FORMULA

A formula must always
starts with “=” signs and
what the calculations for
each cell
MATHEMATICAL OPERATORS USED IN EXCEL
FORMULAS
Subtraction - minus sign ( - )
 Addition - plus sign ( + )
 Division - forward slash ( / )
 Multiplication - asterisk ( * )
 Exponentiation - caret ( ^ )

BASIC MATHEMATICAL CALCULATIONS
(ADD)
BASIC MATHEMATICAL CALCULATIONS
(SUBTRACT)
BASIC MATHEMATICAL CALCULATIONS
(MULTIPLY)
BASIC MATHEMATICAL CALCULATIONS
(DIVIDE)
CELL REFERENCE

The column number
and the row letter of
a cell
“CELL” FACT
Each individual box on the spreadsheet.
 Data is stored in cells in an Excel spreadsheet.
 Each small rectangle in a spreadsheet is a cell.
 A cell is the intersection point of a column and
a row.
 Cell can hold numbers, text, or formulas.

COLUMN

The vertical reference on the spreadsheet
FILL

To fill a cell with color using the paint bucket
tool.
FILL HANDLE
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The dot at the bottom of
each cell while it is active
FILTER

The procedure to select certain information in a
spreadsheet. It is done to make it easier to focus
on data in a large table of data.
For Ex.:
 A phone book is an example of a database that
contains information about a person/business,
such as name, address, phone number, organized
by location (cities). This is a simple type of filtering.
FILTER
GRAPH – COLUMN, PIE, SCATTER, & LINE

A visual representation of data
GRID LINES

The horizontal and
vertical lines on the
spreadsheet
ROW

The horizontal reference
on the spreadsheet
SELECTING

To highlight a set of cells
SHEET

One page of a worksheet
SHEET TABS

Tabs that identify the
worksheets in a
workbook
WORKBOOK

Many worksheets
WORKSHEET

One page of a
spreadsheet
QUIZ
What is the cell that you are working on called?
 What is an individual box on a spreadsheet
called?
 What is a group of worksheets called?
 What is a grid that organizes data?
 What is an individual box on a spreadsheet
called?

QUIZ
What is one page of a worksheet?
 What is a formula that will add up the column
of numbers?
 What is a number that can be entered into a
cell?
 What is something that can be used to
compute?

QUIZ
What is a grid that contains cells?
 What is the column number and the row letter?
 What is the dot at the bottom of a cell when it
is active?
 What are horizontal references?
 What is a tab that identifies a worksheet in a
workbook?

QUIZ
What are vertical references?
 What do you call it when you highlight a set of
cells?
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HOW-TO-DO
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Autosum Put your mouse in the cell where you want your answer. Then go up
to the E shaped icon and click to Autosum column.
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Fill Click on certain cell and go up and click on the paint bucket and pick a
color. Click "No Fill" to turn cell back to white.
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Format cells Choose format from the menu toolbar. Then follow the menus
to change the fonts, colors or alignment.
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Formulas Type in = and then enter the equation.
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Graph Go up and click on chart icon to pick different graphs.
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Gridlines To show the cell lines when printing, go to file, page setup - sheet
and click on gridlines.
HOW-TO-DO
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Hiding cells Hide rows by going to Format, Column, Hide.
Make corrections Go up to the formula bar and click in
the space where you want to correct something.
Save work Go up to File - Save as - and name the
document. Once it is saved, just click on the save icon
after any changes.
Sort Click on icon A-Z or Z-A to put column in order.
Note: When you want to sort two columns next to each
other highlight both columns or it will only organize one
column
PLAN YOUR SPREADSHEET
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Points to consider
What is the purpose of the
spreadsheet?

What information needs to be
included?
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What headings are needed to
explain the information in the
spreadsheet?

What is the best layout for the
information? in rows or columns?
MATHEMATICAL OPERATORS

The mathematical
operators used in Excel
formulas are similar to
the ones used in math
class.
Subtraction - minus sign ( - )
Addition - plus sign ( + or : )
Division - forward slash ( / )
Multiplication - asterisk (* )
Exponentiation - caret (^ )
CREATE A FORMULA
Formulas (formula: A sequence of values, cell
references, names, functions, or operators in a
cell that together produce a new value.
 A formula always begins with an equal sign
(=).) are equations that perform calculations on
values in your worksheet.
 A formula always starts with an equal sign (=).

CREATE A FORMULA
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Simple formulas can include values you enter,
cell references, or names you have defined.

For example, =A1+A2 or =5+2 are simple
formulas that add the values in cells A1 and A2
or the values that you specify.
CREATE A FORMULA
1. Click the cell in which you want to enter the
formula.
2. Type = (equal sign).
3. To enter the formula, do one of the following:
EXAMPLE FORMULA
WHAT IT DOES?
=5+2
=5-2
=5/2
=5*2
=5^2
Adds 5 and 2
Subtracts 2 from 5
Divides 5 by 2
Multiplies 5 times 2
Raises 5 to the 2nd power
CREATE A FORMULA
WRITING THE FORMULA
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Writing Excel formulas is a little
different than the way it is done in
math class.
Excel formulas starts with the equal
sign ( = ) rather than ending with it.
The equal sign always goes in the
cell where you want the formula
answer to appear.
The equal sign informs Excel that
what follows is part of a formula,
and not just a name or a number.
Excel formulas look like this:
=3 + 2
rather than:
3+2=
CELL REFERENCES IN FORMULAS
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The cell reference is a
combination of the
column letter and row
number -- such as A1,
B3, or Z345. When
writing cell references
the column letter always
comes first.
So, instead of writing this
formula in cell C1:= 3 + 2
write this instead:
= A1+A2
ADD CELL REFERENCES USING POINTING
Pointing involves using the mouse pointer to
click on a cell to add its reference to a formula.
Pointing is the preferred method for adding cell
references to a formula or function because it
eliminates the possibility for errors introduced
by reading and typing in the cell reference.
Pointing allows you to click with your mouse on
the cell containing your data to add its cell
reference to the formula.
ADD CELL REFERENCES USING POINTING
1. After typing an equal sign in
cell C1
2. Click on cell A1 with the
mouse pointer to enter the
cell reference into the
formula
3. Type a plus (+) sign
4. Click on cell A2 with the
mouse pointer to enter the
cell reference into the
formula
5. Press the ENTER key on the
keyboard

The answer 5 should appear
in cell C1.
LET’S PRACTICE!
At this time you will be keying a spreadsheet.
Sesame Street Company has employed 15
members to be part of the team in order to reach
their yearly goal. A few of Sesame Street Company
employees represent the company well by
reporting to work in a timely manner, are good
motivators, and are consider to be assertive
employees. They are working 5 hours or more in
overtime on a weekly basis. Sesame Street
Company has faithful employees. These
employees are most likely to be selected to crosstrain for supervisory positions.
LET’S PRACTICE!
Overtime Pay Rate is
always equals to one
time and a half; the
same as
“1.5”
For ex. If you earn $10 per
hour and your regular
hours work is 40 per
week. How much should
you get paid per week if
you work 40 hours?
You worked 45 hours
this week. How many
hours did your work in
overtime?
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FORMULAS FOR PAYROLL SPREADSHEET
GROSS PAY
= Hourly Rate * Hours
Worked
FICA Tax
= Gross Pay * 7.65%
(.0765)
Federal Tax
= Gross Pay * 12% (.12)
State Tax
= Gross Pay * 5% (.05)
Total Taxes
= Fica : Federal : State
Net Pay
= Gross Pay – Total Taxes
CLASSROOM ASSIGNMENTS
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Puzzle on Terms
Spreadsheet Vocabulary
Quiz
Spreadsheet Elements
Worksheet
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Creating a Pie, Line,
Chart, and Scatter Chart
Create a Payroll
Spreadsheet using
Formulas
Can I Afford This House
Project from “ALEX”
Website
REFERENCE

http://spreadsheets.about.com