DEFENSE COMMISSARY AGENCY
EBS Update
American Logistics Association 68th Annual Convention
Mr. Robert Comer
Program Executive Officer
October 28, 2015
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EBS Fundamental Principles
Defense Commissary Agency
• Implement commercial industry best practices to optimize
operations & service member benefitsYour Commissary … It’s Worth the Trip!
• Implement a COTS solution that is used in the commercial
grocery industry that will allow DeCA to adopt a 21st century
solution
• Standardize processes and procedures across CONUS and
OCONUS locations – eliminating all stove piped process
• Eliminate manual processes and automate data exchanges with
vendors
• Provide maximum flexibility (with minimal cost and disruption)
to keep up with commercial industry advancements
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Enterprise Business Solution Increments
Defense Commissary Agency
Increment 1 – Merchandising (2015-2016)
Power HQ
Items and Assortments
Increment 2 – Replenishment (2016-2017)
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Pricing and Promotions
Retalix 10 Inventory
Manager with DDR
Purchasing and Vendors
Inventory Management
Vendor Portal
Ordering and Receiving
Planogramming
Transfers, Returns, Adjusts
Forecasting / Optimization
Cat. Analyzer & Bill Backs
JRS
Interface - Scales
Increment 3 – Sales Channel (2017-2019)
Retalix 10 Store & Sales,
Retail One C&M, and
Power+ Financials
POS
SCO
Mobile POS
Kiosks
Scales
Increment 4 – (2018)
Power Enterprise Advanced
(Power+)
Warehouse Management
Inventory Accounting
Mob. Shopper
Self Scan
Dock Scheduling
Mobile
eCommerce
RTI Labels
Transportation Optimiz.
Store Manager and Mobile
Loyalty
Campaigns
Promotions and Coupons
Customers
Personal.
Financial Info Mgmt (FIM)
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Yard Management
Order Management and
Billing (OMB)
Purchasing / Warehouse
Replenishment
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System/Product Overview
Defense Commissary Agency
Increment 1
 Power HQ is the central catalog containing DeCA’s item master file
and vendor data. All perishable and semi perishable items will be
centrally managed.
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Pricing – All Regular and promotional cost of items will be managed and
input into the central tool. Both EDI (879 for Regular cost and 889 for
Promotional cost) will be loaded. Web based pricing will also be
available.
Promotions - Power HQ will allow category managers to centrally
manage all promotions, local and national, at all stores. Category
managers will be able to establish promotional calendars and approve all
promotions.
 Power HQ Vendor Portal is a web-based application designed to
increase collaboration between Category Managers, Contracting, and
its vendors/suppliers. Authorized users (Vendors) will log into an
appropriate profile, which determines their roles, permissions and
menu options as assigned
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System/Product Overview
Defense Commissary Agency
•
Planogramming - The Galleria planogramming solution combines
merchandising strategy with sales data and store fixture information which
then produce automated and optimized planograms at a variety of levels.
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… products,
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Store-specific or store-cluster planograms
contain the right
merchandised in the right place, with optimal quantities to suit the demand of
customers.
•
Category Analyzer tool delivers the critical sales and Patron savings
information that DeCA Category Management teams need to make decisions
that can reduce inventory, increase sales, raise patron savings, and create
better merchandise strategies.
•
Bill Back Manager provides DeCA with a quick and efficient method for
entering and generating invoices to brokers, manufacturers, and DSD vendors
for various types of promotional activities. This capability includes the creation
of agreements at any time during the deal life cycle: past, present, or future.
Item-based agreements can be entered by UPC, item code, price link, or simple
copy/paste.
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5
System/Product Overview
Defense Commissary Agency
 Invatron’s E-Plum Enterprise Scale Manager - Invatron’s EPlum will interface between Power HQ and the in-store
Commissary
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the Trip!
scales to ensure item data, Your
pricing,
label formats,
barcode
formats, allergen information, and country of origin
information.
 E-Plum’s web-based system will enable DeCA complete
visibility of the scale printer network across all stores. EPlum offers timely exception-based reporting of any
problems that can result in a loss of data integrity.
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6
EBS Increment 1
Defense Commissary Agency
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7
Increment 1 Project Schedule
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Industry Discovery Sessions
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Participants
Key Topics
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Vendor Portal Onboarding
Business model diversity
Roles and Responsibilities
Communication
Training Requirements
FAQ’s
A total of 17 Industry Partners
Manufacturers
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Brokers
Selling brokers
Direct Store Delivery (DSD) vendors
Service Contractors
Supply Contractors
Matrix /Criteria Used
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Contract Vehicles
Supply Chain Models
Business Size
Store Support levels in CONUS and OCONUS
Cross Representation across all categories
Overall Findings
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The strategy to use SAM data for the Vendor Portal
onboarding process will work as planned
Industry will be able to adapt to the Vendor Portal roles
and permissions with minimal impact to their
Organizational structure at a Sales Level
Over 200 Industry questions captured during the sessions.
100% positive feedback from Industry
Recommend meeting with Distributors next
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Impact to DeCA Suppliers – Increment 1
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• All DeCA vendors will be using the Supplier / Vendor Portal for
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item and cost submissions based on predefined
roles
• Contracts will also be handled through the Vendor Portal
• DeCA will use 879’s for regular cost submissions; 889’s will be
used for promotional cost submissions
• Unit movement by vendor will be displayed on the Vendor
Portal
• All perishable and semi perishable items will be managed
centrally
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10
Next Steps
Defense Commissary Agency
• DeCA Industry FAQs will be released in Oct/Nov 2015
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• Industry day will be announced soon. Discussions will include:
– Process changes and impact to vendors
– Contracting and onboarding processes
• The EDI transaction sets will be provided (879 and 889)
• Distributor discovery sessions to be conducted in Nov 2015
• Planogramming data exchange will be discussed in early 2016
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