Using National Student Clearinghouse
Data: Pleasures and Problems
Emily Thomas, convener
Stony Brook University
Dale Miller
Schenectady County Community College
Dick Romano
Broome Community College
Tom Wright
Columbia-Green Community College
AIRPO Summer Meeting
June 2010
Questions to Answer
1. Where do admitted students enroll?
2. Where do transfers go?
3. Do leavers graduate elsewhere?
4. How many undergraduates complete a
graduate degree?
studentclearinghouse.org
Where the heck are they?
Non-enrolling Accepts
100
99
XYZ College Fall 2007: Scatterplot of Median SAT and Median HS
GPA of Admits Not Enrolled by College of Attendance (source:
Peoplesoft and Clearinghouse)
98
97
College #20(10)
96
College #7(22)
95
College #5(36)
College #21(10)
Median HS Avg
94
93
92
College #9(20)
College #11(16)
College #17(13)
College #8(22)
College #16(14)
College #14(14)
College #15(14)
College #18(10)
College #6(31)
91
College #19(10)
College #1(108)
College #4(37)
College #12(15)
90
College #3(40)
College #13(15)
College #2(41)
89
College #10(20)
88
87
Note: Schools w/ N>=10; N= in
parenthesis
Names of the Schools have been
Coded
86
85
1100
1150
1200
1250
1300
1350
Median SAT
1400
1450
1500
1550
1600
Fall 2008 Scatterplot of Avg. SAT of Students Lost and SAT of Institution
(source: IPEDS and Peoplesoft)
1350
1340
1330
1320
1310
1300
1290
1280
1270
1260
1250
1240
1230
1220
1210
Midpoint 25th-75th* 1200
1190
1180
1170
1160
1150
1140
1130
1120
1110
1100
1090
1080
1070
1060
1050
School #5
School #12
School #21
School #18
School #24
School #9
School #1
School #7
School #10
School #23
School #13
School #6
School #15
School #16
School #22
School #8
School #4
School #14
School #20
School #3
School #25
School #2
Avg. SAT of Students Stony Brook Lost
Note: names of Colleges
* estimate of Avg. SAT
Tracking Community College
Transfers Using National
Clearinghouse Data
Richard M. Romano- Broome
Martin Wisniewski- Cayuga
AIR Professional File #94, 2005
Transfer Rates of New Students (first-time & transfer) for Selected
Cohorts
Fall 1997, BCC and CCC, as of Spring 2001
Broome Community College
New Students….
Cayuga Community College
Cohort
Transfers
Percent
Cohort
Transfers Percent
All students
1616
572
35.4%
1042
530
50.9%
Males
789
280
35.5%
498
263
52.8%
Females
827
293
35.4%
544
267
49.1%
*Whites
770
290
37.7%
976
497
50.9%
*Blacks
42
13
31.0%
38
20
52.6%
*Hispanics
13
4
30.8%
13
7
53.8%
Graduates
431
210
48.7%
226
139
61.5%
Non-Graduates
1185
362
30.6%
816
391
47.9%
12+ Credits
1442
523
36.3%
558
293
52.5%
Less than 12 Credits
174
49
28.2%
484
237
49.0%
Selected BCC & CCC Transfer RatesFirst-time Cohort Entering Fall 1997
Status as of Fall 2001
BCC
Transfer Rate
(N = 1437)
BCC
% Transfers
(N = 520)
CCC
Transfer Rate
(N =436 )
CCC
% Transfers
(N = 234)
36.2%
100%
53.7%
100%
To 2-year colleges
6.4%
17.5%
12.4%
23.1%
*To 4-year colleges
30.0%
82.5%
40.8%
76.1%
In-state public
23.2%
77.4%
25.3%
50.0%
In-state private
2.0%
6.6%
9.6%
18.0%
Out-state public
3.3%
11.0%
2.3%
4.3%
Out-state private
1.7%
5.4%
2.1%
3.9%
All Transfers
Class of 2003
Percent Receiving a Four-Year Degree
by Ethnicity
P<.0001
From SBU
Elsewhere
Total
Asian
76%
9%
85%
Black
70%
5%
75%
Hispanic
65%
11%
76%
White
60%
16%
76%
International
70%
7%
77%
missing
67%
9%
76%
Total
67%
11%
78%
Graduate Degrees Completed by
2002 and 2003 Undergraduate Degree Recipients
31% completed a graduate degree within 7 years of their baccalaureate.
Degree
Percent
N
PhD
2%
31
MD, DDS, DO, DV
5%
91
JD
DPT
Master’s
Other/unknown
Total
5%
3%
78%
7%
100%
86
52
1,362
136
1,758
Graduation Data
To find baccalaureate degree:
 Filter by Graduated = Y
 Select V2year4year = 4
 Select max(DegreeTitle) to get rid of blanks
 Select min(GraduationDate) to pick lowest
NSC Data: Things to Consider
Process Overview
•April and November reloads
•Database queries create 1 record per
student since Fall 1995, from SUNY EOT
table (46,000 w/ UHS)
•NSC sends back data (304,000 rows)
and reports
AIRPO: 6/17/2010
Dale Miller: Schenectady County CC
NSC Data: Things to Consider
NSC Reports (htm vs. cvs)
•Total Students in your
Request File:
•Total Students with no
Response Data Available:
Analysis of Initial Transfers
SCHENECTADY CC
HUDSON VALLEY
SUNY ALBANY
AIRPO: 6/17/2010
45,727
7,457
%
#
62.43% 23,893
9.75% 3,730
5.13% 1,962
Dale Miller: Schenectady County CC
NSC Data: Things to Consider
NSC Return Data (304,000 rows)
5,072 Degree Record – Sch’dy CCC
5,350 Degree Record – Other SUNY
7,235 Degree Record – Non SUNY (802 unique)
7,442 Blank [No Record Found (No SSN)] 16%
105,721 Enrollment record – Sch’dy CCC
84,884 Enrollment record – Other SUNY
88,154 Enrollment record – Non SUNY (1628 unique)
278,759 TOTAL: Used in subsequent analyses
AIRPO: 6/17/2010
Dale Miller: Schenectady County CC
NSC Data: Things to Consider
Top Colleges by Record Count
College Name
SCHENECTADY COUNTY CC
SUNY HUDSON VALLEY CC
SUNY ALBANY
COLLEGE OF SAINT ROSE
SAGE COLLEGES
UNIVERSITY OF PHOENIX
SIENA COLLEGE
AIRPO: 6/17/2010
Count
105,721
24,951
19,680
10,586
5,552
4,557
4,475
37.9%
9.0%
7.1%
3.8%
2.0%
1.6%
1.6%
Dale Miller: Schenectady County CC
NSC Data: Things to Consider
Top State by Record Count
State
NY
AZ (4557 = Univ of Phoenix)
MA
FL
PA
AIRPO: 6/17/2010
Count
243,588
5263
4911
2302
2204
%
87.4%
1.9%
1.8%
0.8%
0.8%
Dale Miller: Schenectady County CC
NSC Data: Things to Consider
College Sequence
Coll. Seq.
1
2
3
4
5
6
AIRPO: 6/17/2010
Count
63101
21422
6853
2096
598
133
48
SCHENECTADY CO. CC
Coll. Seq.
7
8
9
10
11
12
13
Count
4
5
1
2
1
1
1
Dale Miller: Schenectady County CC
NSC Data: Things to Consider
College Sequence
Enrollment Begin
9/5/1995
1/22/1996
9/3/1996
9/3/1996
1/22/1997
1/22/1997
8/25/1997
1/6/1998
8/31/1998
1/20/1999
9/8/1999
1/22/2001
5/16/2001
1/27/2003
5/21/2003
9/2/2003
9/7/2004
College Name
SCHENECTADY COUNTY COMMUNITY COLLEGE
SCHENECTADY COUNTY COMMUNITY COLLEGE
SCHENECTADY COUNTY COMMUNITY COLLEGE
SUNY ALBANY
SUNY ALBANY
SUNY ALBANY
SUNY TOMPKINS CORTLAND COMMUNITY COLLEGE
SIENA COLLEGE
SUNY ALBANY
SIENA COLLEGE
SIENA COLLEGE
SAGE COLLEGES
SAGE COLLEGES
SAGE COLLEGES
SAGE COLLEGES
SAGE COLLEGES
SCHENECTADY COUNTY COMMUNITY COLLEGE
AIRPO: 6/17/2010
Enrollment Status College Sequence
H
1
F
L
W
2
H
W
F
3
4
H
H
F
H
H
H
H
5
Dale Miller: Schenectady County CC
NSC Data: Things to Consider
Enrollment Status
Description
F Full-Time
H Half-Time or More (But < FT)
L Less Than Half-Time
Some local private colleges do not
include status, so I assume Full-time.
W Withdrawn
A Approved Leave of Absence
D Deceased
AIRPO: 6/17/2010
Count
141773
52891
52609
25110
6138
227
11
%
50.9%
19.0%
18.9%
9.0%
2.2%
0.1%
0.0%
Dale Miller: Schenectady County CC
NSC Data: Things to Consider
Term Length: [Date End] – [Date Begin]
Days
Count
-1 to -256
116
0
97
1 to 64 11,556
65 to 99 18,503
100 to 130 242,440
131 - 363
5926
364
61
365
17
366 to 1727
43
AIRPO: 6/17/2010
% •89% of Days <=12 are
0.04%
0.03%
4.15%
6.64%
86.97%
2.13%
0.02%
0.01%
0.02%
Withdraws
•Many of the 131-365 are
medical schools
•SUNY XYZ has 363 records of
204 Days (7/1/2003), all
Withdraws.
•SUNY ZYX has 10 records of
480 days
•SPARTAN SCHOOL OF
AERONAUTICS-TECH has all
10 records (1 student) that are
>725 days
Dale Miller: Schenectady County CC
NSC Data: Things to Consider
Term Length: [Date End] – [Date Begin]
SCHENECTADY CO. CC (no W’s)
Days
Count
9
1
29
1
31
2
8
week
32
1
48 Summer 1
53
2898
67
1
76
1
AIRPO: 6/17/2010
91
101
15 week 106
Fall/Spring 107
108
114
115
116
1
5214
1600
2271
45028
4633
18697
25340
Dale Miller: Schenectady County CC
NSC Data: Things to Consider
Term Length - Others
Quarter or Trimester systems (75 days)
- Union College’s Fall started 9/9
- Ohio State’s Fall started 9/23
- Winter starts 1/3, Spring 4/1
How to handle on-line (Univ. of Phoenix)? (2008)
- 732 records: 728 Full-time, 4 Approved Leave
- 119 different start dates
- 13% <65 days, 14% 65-99 days,
25% 100-130 days, 47% >130 days
AIRPO: 6/17/2010
Dale Miller: Schenectady County CC
NSC Data: Things to Consider
What I do (2008 Grads who transferred in Fall 2008):
•Append new NSC data to an empty table w/ [Use] field
•Update [Use] to “No-SCCC” if school is Sch’dy CCC
•Update [Use] to “Yes-full Semester” if
• School <> Sch’dy CCC
• Enrollment Status <> “W” (exclude 6100)
• Term Length >64 days
(exclude 4900)
•Establish SCCC denominator (2008 Grads)
•Determine how many have a “Yes” match within the given
time-frame (Term begin: 8/1–10/1/08) (8/1/08-4/15/09)
•Don’t double-count, especially if looking at full AY.
•Transfers to 4-years only? Other CCs OK? Still at Sch’dy?
Full-time only? Include on-line? Exclude summer?
AIRPO: 6/17/2010
Dale Miller: Schenectady County CC
Using National Clearinghouse Data




Where do admitted students enroll?
Where do transfers go?
Do leavers graduate elsewhere?
How many undergraduates complete a
graduate degree?
?
Things to consider: record selection,
college sequence, enrollment status, term
length, data management