2014 Senior Promotion Workshop Series
Barbara Stubbs, Professional Development Program Director, DFCM
Marie Leverman, Academic Appointments Coordinator, DFCM
Deidra Shaver, Academic Appointments and HRIS Assistant, DFCM

Workshops # 1 - # 2 - # 3 Overview
Workshop # 1
February 25
Pathway to Success in Promotion
Review Promotion
Materials
5 Minutes
– 1 Slide
Exercise # 1
Exercise # 2
Take Home Message
Workshop # 2
March 25
The Criteria for a
Senior Promotion
Guest Panel
The Pre-Application
Process
Bring Your CV
Workshop # 3
May 27
This workshop is primarily for candidates that have been “supported” to go forward in applying for a senior promotion.
The Letter of
Application
The Reflective
Statement
Identifying your
Reviewers

Confidentiality at the Workshops
• con·fi·den·tial
• 1. spoken, written, acted on, etc., in strict privacy or secrecy; secret: a confidential remark
• 2. indicating confidence or intimacy; imparting private matters: a confidential tone of voice
• 3. having another's trust or confidence; entrusted with secrets or private affairs: a confidential secretary.

Goal of the Workshop
• To help you look at the work you are engaged in and evaluate the scholarly potential
• To help you feel (more) confident and motivated in your ability to apply for promotion
• Promotion to:
Assistant Professor  Associate Professor  Full Professor

Objectives
At the end of this session participants will:
• Understand and identify the criteria for promotion
• Understand each of the four main components for promotion
• Understand the steps in the promotion process

Workshop # 1 Agenda
• Goals & Objectives
• Your Workshop Materials
• Pathway to Success in Senior Promotion
• 5 Minute – 1 Slide (x 3)
• Exercise #1 & #2
• Take Home Message
• Evaluations

Your Workshop Materials
• The Promotion Binder:
– 2014 Senior Promotion Application Timeline
– Criteria for a Promotion
– Manual for Academic Promotion
– Workshop Material
– Mainpro Credits
• The Pre-Application
• The Application Dossier

Senior Promotion Timeline 2014-2015
• Schedule a meeting with:
– (1) Your
Chief or DFCM Division Head (i.e. Palliative Care, Emergency
Medicine) to discuss readiness for promotion.
– (2) Dr. Cynthia Whitehead
•Candidates are required to submit to the Chair’s Office one week prior to the meeting date the following documents an updated CV plus the following :
•
A list of your areas of excellence/strengths in: Research
• Teaching and Education
•
Creative Personal Activity
• Administrative Services
•
A list of your top 5 publications or scholarly work that support your identified strengths
• Attend the Senior Promotion Workshops!
• Pre-Application Package Due Date – May 1

Sr. Promotion Information Session
Reference: Academic Promotion Manual
Revised: June 2012
URL: http://www.facmed.utoronto.ca/staff/appointment.htm

How Do I Become an
Associate or full Professor?
•According to the University of Toronto Policy and
Procedures Governing Promotions, promotion is based on accomplishments in scholarship
(research and/or creative professional activity), teaching, and administrative service to the
University.
•The greatest weight will be given to excellence in scholarly achievement, which may be expressed in research or creative professional activity (CPA) and to excellence in teaching.

Academic performance in four areas:
 Candidates are asked to document achievements in each applicable area
(Academic Promotions Manual 2013 1.1 page 3)
 You need to demonstrate “excellence” in one of top 3 and
“competence as a teacher” as a minimum.

What you need to start from…
• What aspects of my (academic) work am I most proud of?
• What do I do with my (academic) time that I’m most passionate about?
• What ”products” best illustrate my work?
• What motivated me to do this work? How does it fit with other things I’m doing, and the philosophy I bring to the things I do?

What the Decanal Committee will be looking for…
•
•
•

Your Working Tools for a Promotion
• The DFCM Workshops
• The Pre-Application Process
• The Application Dossier
• The Manual for Academic Promotions
• Supporting Faculty
• Successful Dossiers
• Marie Leverman

The Key to Success?
• Well organized dossier
• Easy to navigate
• Strong positive themes
“ a coherent, compelling story of accomplishment”
Helen Batty 2011

Next Step?

5 Minutes – 1 Slide: Dr Jeff Myers
• Recognize STRENGTHS & GAPS; plan accordingly
• What comes to mind with the thought of having/getting to use multi-colored post-its?
• Seek advice, opinion and input from AT MOST TWO individuals
(not counting Lynn/Cynthia)
• Carefully select; ideally one appreciates your gaps
• Use language directly from the Manual
• Be very explicit & directive with your requests of the people writing letters of support re: what to address
• Google yourself, mercilessly

5 Minutes – 1 Slide: Dr Barbara Stubbs
Early Do’s
• DO speak with Chief or Division Director ASAP re their assessment of your readiness for Sr. Promotion
Note: for Family Physician-In-Chiefs, speak with the DFCM Chair
• DO secure firm admin support from Chief or Division Director to help you in preparation of your package
• DO follow the Faculty of Medicine Senior. Promotion Manual very carefully
• DO start working on modifying your CV to reflect WebCV format
• DO discuss your application with others especially regarding most significant pieces and impact of your work

5 Minutes – 1 Slide: Marie Leverman
Take one step at a time
Each dossier is different
Present your work in your style
Start by creating a work plan
Save emails/letters relating to your promotion/scholarly pieces of work
Attend the workshops
Follow the timeline – book the time
Follow the promotion dossier & manual – please read it!
Keep your CV updated
Meet with Marie Leverman

In preparation for Exercise # 1, let’s review the four areas:

Scholarship in Research
• Strong and continuing record of external funding
– Grants and contracts
• Publications
– Major peer reviewed journals
– Book chapters, books
– Abstracts at conferences
– Presentations at national and international meetings
• Academic institutions, industry settings and outreach lectures to lay community
• Participation, leadership and mentorship in the research community
• Professional affiliations and activities
• Patents awarded
• Honours and awards

Achievement Area- CPA
Scholarship in Creative Professional Activity
(see section 3.2, page 15-18)
I.
Professional Innovation / Creative Excellence (see page
15)
II.
Development of Professional Practices (see page 15)
III.
Exemplary Professional Practice (see page 16)
Reference “Hollenberg Report, 1983” Section 2.2.1, page 10

CPA- Evidence of Scholarship
Section 3.2.2 (Page 17)
• Publications – papers, monographs, lay
• Invitations – scholarly, lay, media
• Guidelines and consensus documents
• Health policies, government regulations
• Program evaluation
• Media creations
• Unsolicited letters
• Awards and recognition professional and community
• Media reports
• Industry clients
• New products, licensed patents

Achievement Area- Teaching and Education
can be one or all – see page 19
• Sustained Excellence in Teaching (sustained = 10 years)
• Significant and High Quality Contributions to Scholarship of
Education
(curriculum design, evaluation, original educational materials etc)
• Contributions to Research in Education
• Contributions to Education Leadership

Achievement Area- Administrative Service
•Important area of recognition- see section 3.4 page 23
•Define scholarly impact under Research, CPA or Teaching and
Education criteria
•Place documentation in one of above “area” of promotion dossier
•Cross reference from Leadership/Administration area to one of others above

Five Significant Scholarly Products
• Publications- peer reviewed journals
• Book or book chapter
• Government documents, reports
• Curriculum design document
• “Learning object” – eg. a teaching video
• Websites (provide active URL)
• National level work

EXERCISE # 1 10 minutes
What can I count towards my senior promotion?
Write down as many things as you can from your own work that apply to the categories below:
Research
Teaching and Education
Creative Professional Activity
Administration

EXERCISE # 2 10 minutes

Take Home Messages
1.
Meet with your Chief to determine your readiness for promotion
2.
Meet with Dr Cynthia Whitehead
3.
Update your CV
4.
Identity 5 pieces of work that your are particularly proud of
5.
Deadline for the pre-application is May 1 2014

Evaluations

Power “ON” your clicker
Wait for instructions please……..
Do you have an iclicker in your hand? (test question)
• A – Yes
• B – No
• C – What is an iclicker?
•
D
– This is fun!
•
E
– I do not understand…

Does your iclicker have a green light? (test question)
•
A
– Yes
•
B
– No
• C – What is an iclicker?
• D – This is fun!
•
E
– I do not understand…

A real question …..
Upon completing Workshop # 1,
I have a better understanding of the senior promotion process:
• A – Strongly Agree
• B – Agree
• C – Somewhat
• D – Disagree
• E – Strongly Disagree

A real question …..
I have a better understanding of the criteria and the pathway to success for a senior promotion:
• A – Strongly Agree
• B – Agree
• C – Somewhat
• D – Disagree
• E – Strongly Disagree

A real question …..
The Senior Promotion reference binder will serve as a valuable tool in preparing and submitting a Senior Promotion application?
• A – Strongly Agree
• B – Agree
• C – Somewhat
• D – Disagree
• E – Strongly Disagree

A real question …..
I plan on applying for a senior promotion in the near future (one – two years):
• A – Strongly Agree
• B – Agree
• C – Somewhat
• D – Disagree
• E – Strongly Disagree

A real question …..
I plan on submitting a pre-application for this academic year (by May 1 2014):
• A – Strongly Agree
• B – Agree
• C – Somewhat
• D – Disagree
• E – Strongly Disagree

A real question …..
I found the 5 Minute – 1 Slide Tips to be informative and helpful in going forward in the senior promotion process:
• A – Strongly Agree
• B – Agree
• C – Somewhat
• D – Disagree
• E – Strongly Disagree

A real question …..
Overall, I found the workshop to be:
• A – Very informative and helpful
• B – Somewhat informative and helpful
• C – Okay
• D – Just Okay
• E – Won’t come again

Comment Cards….please complete
Comment cards have been placed on the table
• Please let us know how this workshop will make a different to you in the future?
• Any suggestions for next year?

See you at Workshop # 2
OFF