Report Painter/Writer Overview
October 2000
1
Agenda
 Session Objective
 Report Painter/Writer Overview
 Report Painter Demo
 Hands-on exercise
 Drilldown Reporting (IMG) Demo
 Hands-on exercise
2
Objective
At the conclusion of this session, you will be able to:
 Understand the features and basic organization of Report
Painter and Report Writer
 Differentiate Report Painter from Report Writer and other
Reporting tools
 Create customized report using Report Painter
 Configure report using Drilldown Reporting (IMG Setup)
3
Overview
Report Painter/Writer Characteristics:
 Capture data from multiple R/3 applications
 Share the same execution engine
 Work with the same reporting control tables
 Serve as tool for Currency and Quantity-type reports
only
 4 main components: Sets, Libraries, Reports, and
Report Groups
 Drilldown functionality from a report group
4
Overview (cont.)
Report
Writer
+
Graphical
Interface
=
Report
Writer
• graphical report structure
• does not exist in earlier
releases of R/3
• can handle complex reporting
5
Report Painter vs. Report Writer
Report Painter
F Page breaks occur between row
elements
Report Writer
F Page breaks occur at arbitrary
summation-levels within a report
F Allows use of single lines (--) only F Allows use of any characters (e.g.
for over- and under-scoring
double line ==) for over- and
under-scoring
F Key figures can only be used in
columns
F Key figures can also be used in
rows and data selection
F Row details is restricted to three
levels; No explosion, single
values, and all levels
F In addition to the levels supported
by Report Painter, you can also
select intermediate levels
6
Rules for Report Copying
Report
Painter
Copy to a
Report Writer
Report
Display
or Change
Report
Report
Writer
Display or Change
Report
7
Data tables being used
 Logistics Information System (LIS) Evaluation structure
setup
 CCSS - used for CCA, IO, ABC and PS
 RWCOOM - new in Release 4.0A; used in CCA, IO and
ABC
 GLFUNCT - used for functional area reporting
 GLPCT and GLPCOP - used for PCA
 COFIT - used for CO Reconciliation Ledger
 FILC - used for legal consolidation
 FIMC - used for enterprise consolidation
 GLT0 - used for Financial Accounting (GL)
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Main Components
 Sets
- logical groupings of characteristic values
(e,g, cash acct grouping)
 Libraries
- control the characteristics and key figures
from a table that are available for
reporting
 Reports
- hold the definition of rows, columns, and
overall data selection, header and footer
text, and layout settings.
 Report Groups
- being generated to create a set of ABAP
programs that produce the reports; can
contain 1 or more reports.
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Key Terms
 Report Definition - 3 main components: Rows, Columns,
General Data Selection
 Key Figures
- currency or quantity buckets for a report
 Characteristics
- fields other than currency or quantity
needed to build the report (e.g. company
codes, G/L account, IO, cost center, etc.)
 Table
- data storage
 Variables
- placeholder for data to be specified when
you run a report
10
Creating report with Report Painter
1 Determine the table you need for your report
2
Find or Create a library for the table
3
Find or Create required sets for your report
4
Find or Create variables for your report
5
Create your report
6
Add your report to a report group
11
Creating report (substeps)
5.1
Define the columns
5.2
Define the rows
5.3
Define the General Data Selection
12
Report Painter
Demo & Hands-on Exercise
13
Understanding the report list
Additional functions:
F sort on each column
F highlight rows that meet the threshold criteria
F Drilldown from any line item
F Launch SAP graphics
F Send the report through SAP mail
F Save an an extract to be brought up later
F Download output to excel
14
Other SAP Reporting Tools
F SAP Query/Ad hoc Reporting (e.g. GL, AR, AP, FA)
F Drilldown reporting (e.g. GL, PCA, Consolidation)
F Summarization (e.g. IO, Cost Center)
15
Tips & Tricks
 LIS Evaluation structures
 Report/Report Interface
 Formula variable
 Web interface to Report Writer reports
 Use of report groups
 Consider background processing
 Copy before you create
 Variations
 Naming conventions
16
Summary
 Report Painter/Writer - a user friendly tool for currency
and quantity type reports
 Pre-requisites: tables, library, sets, variables
 Report components: rows, columns, general data
selection
 Drilldown function can also be used
 Evaluation structures can be created to view data from
LIS info structures.
17
Drilldown Reporting
Demo & Hands-on Exercise
18