CS-214
Rev 11/2013
Position Code
1.
STASTADM
State of Michigan
Civil Service Commission
Capitol Commons Center, P.O. Box 30002
Lansing, MI 48909
POSITION DESCRIPTION
This position description serves as the official classification document of record for this position. Please
complete this form as accurately as you can as the position description is used to determine the proper
classification of the position.
2.Employee’s Name (Last, First, M.I.)
8.Department/Agency
Environmental Quality
3.Employee Identification Number
9.Bureau (Institution, Board, or Commission)
4.Civil Service Position Code Description
10.Division
State Administrative Manager 15
Administration
5.Working Title (What the agency calls the position)
Information Technology Liaison
11.Section
6.Name and Position Code Description of Direct Supervisor
Paul McDonald, State Division Administrator 17
12.Unit
7.Name and Position Code Description of Second Level Supervisor
13.Work Location (City and Address)/Hours of Work
Amy Epkey, Senior Deputy Director 20
Constitution Hall, 525 W. Allegan St., Lansing, MI
8:00 a.m. to 5:00 p.m., Monday - Friday
14. General Summary of Function/Purpose of Position
This position has four major functions:
1) Serve as the department’s IT Liaison responsible for coordination with DEQ divisions and offices, as well as federal and
state departments on IT related issues.
2) Provide leadership and coordination on the implementation of department IT priorities as established by the Enterprise
Technology Leadership Team.
3) Oversee the ongoing IT operations of the department, including software updates, web postings, equipment needs, and
other IT related items.
4) Responsible for the coordination of staff within the technology section to address departmental IT needs and/or changes.
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15. Please describe the assigned duties, percent of time spent performing each duty, and what is done to
complete each duty.
List the duties from most important to least important. The total percentage of all duties performed must
equal 100 percent.
Duty 1
General Summary of Duty 1
% of Time 45
Serve as the Department’s IT Liaison.
Individual tasks related to the duty.
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Collaborative project management/oversight with DEQ program area managers, DEQ subject matter experts, DTMB
management and analysts, and other support staff will be expected to ensure continuity with current IT infrastructure
supporting business operations.
Collaborative work will require analysis to determine whether proposed upgrades/enhancements/new systems will
improve program area efficiency for management and decision making balanced against the required investment to
achieve those changes.
Monitor, review, and make recommendations concerning enterprise-wide IT organizational design, development, and
overall DEQ IT policy.
Review IT-related legislative proposals for impact on DEQ programs and policies and recommends positions or course of
action.
Ensure consistent and clear communication to all parties, internal and external, affected by a change in the IT
environment related to policy, function, or other aspects.
Monitor DEQ’s IT operations and identifies and reports potential and actual problem areas to the Assistant Division
Chief.
Review and approve DTMB IT Service requests (ITSRs).
Duty 2
General Summary of Duty 2
% of Time 35
Provide supervision and mentoring of the Technology Section within the Administration Division.
Individual tasks related to the duty.
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Assign work, set priorities, approve time, annual and sick leave, and direct the work of subordinate employees.
Provide policy guidance, performance expectations, and leadership, as well as administrative/supervisory/planning
functions and communication with staff.
Conduct team meetings to facilitate effective communication and teamwork.
Assist staff with escalated issues to ensure timely resolution of issues.
Review resumes, participate in interviews, and make hiring recommendations.
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Duty 3
General Summary of Duty 3
% of Time 15
Serve as DEQ’s tactical representative on the DEQ Technology Governance structure.
Individual tasks related to the duty.
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Execute strategic priorities and policies set by the Strategic Board.
Set/monitor/adjust program technology priorities and allocate necessary resources.
Ensure needs brought forward by the operational members are conveyed appropriately to the Strategic Board.
Provide recommended solutions to IT needs within the department.
Duty 4
General Summary of Duty 4
% of Time 5
Special projects and duties as assigned.
Individual tasks related to the duty.
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To be determined as needed by the Assistant Division Chief.
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16. Describe the types of decisions made independently in this position and tell who or what is affected by those decisions.
Daily supervision of subordinate employees including prioritized work assignments. Decisions regarding day-to-day project
planning, monitoring, and control.
17. Describe the types of decisions that require the supervisor’s review.
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New initiatives and policies impacting the DEQ and organizational strategic goals.
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Resolve departmental IT priority-related issues, including Governor’s Office directives, program area decisions, and IT
applications requiring specific deadlines.
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Any DEQ/DTMB conflicts that require additional funding resources or involve policy or procedural change.
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Overall DEQ enterprise-wide IT management and direction.
18. What kind of physical effort is used to perform this job? What environmental conditions is this position physically exposed to on
the job? Indicate the amount of time and intensity of each activity and condition. Refer to instructions.
Typical work associated with an office environment.
19. List the names and position code descriptions of each classified employee whom this position immediately supervises or oversees on
a full-time, on-going basis. (If more than 10, list only classification titles and the number of employees in each classification.)
NAME
CLASS TITLE
NAME
Bonita Sporer
Departmental Specialist 13
Darlene Harris
WOC Departmental Specialist
13
Vacant (to be established)
Departmental Analyst 9-P11
CLASS TITLE
20. This position’s responsibilities for the above-listed employees includes the following (check as many as apply):
X
X
X
X
X
Complete and sign service ratings.
Provide formal written counseling.
Approve leave requests.
Approve time and attendance.
Orally reprimand.
X
X
X
X
X
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Assign work.
Approve work.
Review work.
Provide guidance on work methods.
Train employees in the work.
22. Do you agree with the responses for Items 1 through 20? If not, which items do you disagree with and why?
Yes
23. What are the essential functions of this position?
All duties stated in section 15 of this document are essential and must be performed accurately and independently.
24. Indicate specifically how the position’s duties and responsibilities have changed since the position was last reviewed.
This is a new position.
25. What is the function of the work area and how does this position fit into that function?
The Administration Division is responsible for agency oversight for the following functions: procurement, Federal Aid, and IT services.
The Division also provides operational and facility support to the 11 district offices located throughout the State of Michigan.
This position serves as the State Administrative Manager of the Technology Section. This position, along with the associated staff, guides
the department through program upgrades, hardware and software, as well as the implementation of new technologies. This position is also
responsible for the coordination of communication, testing, and approval of all DTMB sponsored projects.
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26. What are the minimum education and experience qualifications needed to perform the essential functions of this position?
EDUCATION:
Bachelor’s degree or equivalent experience.
Preferred: Possession of a bachelor’s degree with not less than 21 semester (32 term) credits in computer science, data
processing, computer information systems, data communications, networking, systems analysis, computer programming,
mathematics, or project management.
EXPERIENCE:
Four years of professional experience, including two years equivalent to the experienced (P11) level or one year equivalent to
the advanced (12) level.
KNOWLEDGE, SKILLS, AND ABILITIES:
NOTE: The knowledge, skills and abilities listed are typical examples of the requirements to perform in the positions in this
job classification. Not all knowledge, skills and abilities are required for every position, nor is it expected that all positions
will require every knowledge, skill or ability.
Knowledge of advanced concepts and basic operating principles of data communications and information systems hardware
and software.
Ability to work in a team environment involving matrix organizations.
Ability to resolve conflicting high-priority requirements.
Ability to communicate the needs of others effectively.
Ability to gather and analyze facts, draw conclusions, define problems, and suggest solutions.
Ability to conduct training and informational sessions.
Ability to communicate effectively, build consensus, facilitate working sessions, and negotiate solutions and alternatives.
Ability to maintain favorable public relations and perform problem/issue resolution.
CERTIFICATES, LICENSES, REGISTRATIONS:
NOTE: Civil Service approval of this position does not constitute agreement with or acceptance of the desirable qualifications for this position.
I certify that the information presented in this position description provides a complete and accurate depiction of
the duties and responsibilities assigned to this position.
Supervisor’s Signature
Date
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TO BE FILLED OUT BY APPOINTING AUTHORITY
Indicate any exceptions or additions to statements of the employee(s) or supervisors.
I certify that the entries on these pages are accurate and complete.
Appointing Authority Signature
Date
TO BE FILLED OUT BY EMPLOYEE
I certify that the information presented in this position description provides a complete and accurate depiction of
the duties and responsibilities assigned to this position.
Employee’s Signature
Date
NOTE: Make a copy of this form for your records.
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