Leonardo Project Transfer of
Innovation:
“Enterprise as innovation to create new
work places at time of global crisis”
nº 2010-1-ES1-LEO05-21250.
Carlisle, 13th-15th January 2011.
1
I. PROGRAMME: TOI CARLISLE
13th – 15th January 2011
Friday, January 14th:



9:00 Introduction by the project legal representative Pilar Gredilla and the Project
coordinator in Carlisie Trudy Stammer.
09:45 “Enterprise as innovation to create new work places at time of global crisis” nº
2010-1-ES1-LEO05-21250.Leonardo Transfer of Innovation
1) Project: general approach:





10:15 2) Project financial management





1.1. New approved budget
1.2. Working schedule
1.3. Partner change
1.4. Detailed approach to the project: working packages, pilot project and the European final
business fair
2.1. Purpose and principles
2.2. Contract commitments for beneficiary
2.3. Contract commitments for partner
11:00 a 11:30 Coffee break
11.30 Project financial management: continuation



2.4.2. Staff costs justification. Time Sheet.
2.4.3. Travel costs and subsitence rates justification
2.4.4. Justification of subcontracting costs, other costs and indirect costs
2
PROGRAMME: TOI CARLISLE 13th – 15th January 2011(2)






3. Contracts and amendments
4. Financial management
5. Auditing
12:15 6. Project reports: quarterly report, intermediate report and final report
13:00 Lunch
15:00 Aprende a Emprender programme and its implementation in different
countries:






17:00 Coffee break
17:30 Problems at the time of implementing the programme in each country. (Around
10 minutes for each partner):








Webpage.
Translation of the documents
Business plan.
Vocational Training in each country.
United Kingdom.
Portugal.
Turkey.
Poland.
(Greece).
(Slovakia).
19:00 Free time
20:00 Dinner
3
I. 1 ESTIMATED EXPENDITURES AND REVENUE BY OF COST
-
TYPE OF COST
-
A. STAFF COSTS
-
B.1
TRAVEL
SUBSISTENCE
B.2 SUBCONTRACTING
-
EXPENDITURE
REQUESTED
APLICATION
FORM
February 2010
EXPENDITURE
LEONARDO
AGENCY
September 2010
EXPENDITURE
LEONARDO
AGENCY
(SLOVAQU
IA)
JANUARY 2011
Calculate
Your
COST ICO
-
128.190
-
169.170,00
-
166.450
-
+ 40.980
AND -
104.656
-
75.353
-
75.353
-
- 29.303
-
94.700
-
42.500
-
44.850
-
- 52.200
B.4 OTHER
-
48.000
-
34.000
-
34.000
-
- 14.000
-
TOTAL DIRECT COSTS
-
327.546
-
321.023
-
320.653
-
- 6.523
-
INDIRECT COST
-
12.000
-
12.000
-
12.370
-
0
-
TOTAL
PROJECT EXPENDITURE (A+B)
CO-FINANCING %
-
339.546
-
303.023
-
303.023
-
- 36.523
74,98 %
-
71,67 %
-
71,67%
-
-3,31
PROPOSED
COMMUNITY CONTRIBUTION
PARNER´S OWN FUNDINGS -
254.601
-
238.692
-
238.686
-
- 15.915
84.954
-
94.331
-
94.337
-
+ 9.377
-
4
1.2 Working schedule
5
1.3 Partner change :
Organitation
BIC Banská Bystrica, s.r.o. BUSINESS & INNOVATION CENTRE BANSKÁ B
Legal address
Rudohorská 33, cp 974 11 ; BANSKÁ BYSTRICA; SK – SLOVAKIA, phone number00421484716411;
bicbb@bicbb.sk; www.bicbb.sk
Contact person
LIVIA HANESOVA livia.hanesova@gmail.com AND MIROSLAV ŠIPIKAL msipikal@gmail.com
Description of
organisation,
IC Banská Bystrica is an institution with the mission to speed up the economical development of the
region through the support of both businesses and public sector. The organisation began operations
operating in 1994, and has gradually extended the range of provided services into the educational area
and the area of quality management implementation.
Nowadays, there is a broad network of Business Innovation Centres in Europe, which are linked together
within the European BIC Network (EBN) and are considered as the key factor for regional development.
BIC BB is a member of the Association of Advisory Centres (BICs and RPICs) in Slovakia and closely
works in co-operation with National Agency for Development of Small and Medium Enterprises
(NADSME).
BIC Banská Bystrica has been granted the Quality Certificate from the reputable international company
BVQI that enables it to provide the wide range of guidance, support and educational services.
BIC Banská Bystrica was the first organization in Slovakia to start up the operation of Business Incubator
and Technological Centre in Banská Bystrica, which was co-funded from the sources of the PHARE
program. BIC Banská Bystrica provides guidance and support services for starting innovative businesses
and enterprises placed in the incubator. Support is provided through consulting and educational services
with the aim to strengthen the business and to prepare the company for the commercial environment.
Banská Bystrica Self-governing Region was ranked among chosen regions that are achieving the highest
rate of long-term disadvantaged job seekers. In June 2008 the Ministry of Labor, Social Affairs and Family
approved financing of 8 projects of social enterprises, 4 of which are implemented in the Banská Bystrica
Self-governing Region. The aim of these projects is to find an effective mechanism for functioning of
social enterprises, the pilot check of the establishment and functioning of social enterprises focused on
reduction of unemployment and prevention of social exclusion, especially through training, activation of
the disadvantaged individuals, reinvestment of surpluses to the development of sustainable providing of
6
services and community development.
DITRIBUTION OF FUNCTIONS IN THE COSORTIUM
P0. ANPE ES
Management of the project and partnership , Europass certification. Official announcement of the idea
contest
P1. JCYL ES
Official announcement of the idea contest . Monitoring the materials of the programme
P2.KERIGMA
Portugal PT
Financial supervision Coordination of internal evaluation
P3 CEEI ES
Technical management - coordination of technological innovation. Monitoring the materials of the
programme
P4. CLL
CREDITS UK
Coordination of the project image: marketing
P5. BELKTRO
TR Turkey;
Monitoring the new materials and its compilation
P6 MSCDN
Poland PL
Coordination of teachers / tutors training
P7 EKPOL
Greece EL
Coordination / organization of final seminar/ European fair
P8 BIC
SLOVAQUIA
Coordination and monitoring the quality of the mobilities and evaluation of the cost-benefit ratio of
them.
ALL PARNERS
All the partners are responsible for the adaptation and implementation of the program in its own
country;
USAL ES
the University
of Salamanca
External evaluation .
will be also in charge of the translation of the programme materials..
7
Detailed approach to the project: working packages, pilot project
and the European final business fair
P0 ANPE
ES
NEW EXPENDITURE
NEW OBJECTIVE:
1.WEBPAGE TRANSLATION
2. MATERIALS ADAPTATION
IN DIFFERENT COUNTRIES
3. CONCLUSIONS.
4. EUROEPAN GUIDE ON
HOW TO USE IT AS AN
EXAMPLE OF GOOD
PRACTICE IN EACH
COUNTRY
5. A PILOT PROJECT WITH
STUDENTS IN 2012
6. EUROPEAN FAIR: IDEAS
CONTEST
7. SINCE THE BEGINNING OF
THIS PROJECT WE SHOULD
KEEP IN MIND THAT THIS
PROJECT IS ONLY A
BEGINNING OF A MAJOR
PROJECT.
COMMON
EXPEDINTURE
P1 JCY
ES
STAFF COST
P2 KERIGMA
PT
TRAVELING
COST
OVERHEAD
COST
P3 CEEI
ES
P4 CLL
UK
OTHER COST
ACTIVITES
PARTNERS
P5 BELKTRO
TR
P6 MSCDN
PL
P7 EKPOL
EL
P8 BIC
8
WORKPACKAGES:
WORK PACKAGE TITLE
START
MONTH
END
MONTH
TOT EUROS:
333.023
PACKAGE
LIDER
Activities
1.PROJECT
MANAGEMENT
01/10/201
0
01/09/201
2
47.059
ANPE
CASTILLA
Y LEON
2.TRANSLATION OF
MATERIALS
01/11/201
0
01/01/201
1
44.990
ANPE
FACULTA
D
TRADUCC
IÓN
3.TECHNOLOGICAL
TRAINING
01/04/201
0
01/04/201
1
20.172
CEEI JCYL
COORDINATION
OF
THE
PROJECT BY SPAIN TO ENSURE
THE SUCCESS OF THE PROJECT,
DEVELOPMENT OF THE
PROJECT IN THE CENTRES,
ENSURING THAT THE TASKS &
RESPONSIBILITIES
OF
EACH
PARTNER ARE FULFILLED
• INTERNAL EVALUATION
• COMMISSIONING EXTERNAL
EVALUATION OF THE PROJECT
• REGULAR MONITORING OF THE
PROJECT
MILESTONES
AND
RESULTS TO ENSURE THAT THE
PROJECT IS ON TARGET
AND ACHIEVING ITS AIMS
•
HANDING
IN
OF
THE
TRANSLATED MATERIALS TO THE
PARTNERS,
•
TRANSLATION
OF
THE
WEBPAGE,
• REVISION OF THE PROGRAMME
TO THE REALITY OF EACH ONE
OF
THE
PARTICIPATING
COUNTRIES
• PROMOTION &
FAMILIARISATION TO THE
EUROPEAN PARTNERS VIA A
LAUNCH CONFERENCE IN SPAIN
TO LEARN
MORE ABOUT THE PROGRAMME
AND THE MATERIALS IN DETAIL
AFTER RECEIVING TRANSLATED
MATERIALS
Results and
products
DRAFT OF
MATERIALS
TRANSLATION
OF THE
WEBPAGE AND
APRENDE A
EMPRENDER
OTHER
MATERIALS
TRAINING
EUROPASS
CERTIFICATION
9
WORKPACKAGES:
WORK PACKAGE TITLE
START
MONTH
END
MONTH
TOT
EUROS:
333.023
PACKAGE
LIDER
4 .PROGRAMME
IMPLEMENTATION IN
TURKEY
01/02/2011
01/05/2012
14.680
5. PROGRAMME
IMPLEMENTATION IN
POLAND
01/02/2011
01/05/2012
13.000
POLONIA
6. PROGRAMME
IMPLEMENTATION IN
PORTUGAL
01/02/2011
01/05/2012
19.335
PORTUGAL
7. PROGRAMME
IMPLEMENTATION IN
GREECE
01/02/2011
01/05/2012
18.070
GRECIA
8. PROGRAMME
IMPLEMENTATION IN UNITED
KINGDOM
01/02/2011
01/05/2012
32.760
REINO UNIDO
9. PROGRAMME
IMPLEMENTATION IN
SLOVAKIA
01/02/2011
01/05/2012
8.830
ESLOVAQUIA
Activities
TURQUIA
• PROMOTION & FAMILIARISATION
TO THE EUROPEAN PARTNERS
VIA A LAUNCH CONFERENCE IN
SPAIN TO LEARN
MORE ABOUT THE PROGRAMME
AND THE MATERIALS IN DETAIL
AFTER RECEIVING TRANSLATED
MATERIALS
CORRECTION OF THE
TRANSLATED MATERIALS TO
MOTHER TONGUE AND REVISION
• FAMILIARISATION OF THE
PROGRAMME WITH PARTERS AND
ADAPTION TO THEIR OWN
COUNTRY
• ANALYSIS OF HOW THE
PROGRAMME CAN BE
IMPLEMENTED IN THEIR COUNTRY
AND COHERENCE WITH THE
EDUCATIONAL & VOCATIONAL
EDUCATION & TRAINING SYSTEM
• INVESTIGATION OF
ACCREDITATION OF
COMPETENCIES VIA LEOPASS OR
NATIONAL VOCATIONAL
EDUCATION SYSTEM IF
APPLICABLE
• RECRUITMENT & SELECTION OF
TEACHERS
• TEACHER TRAINING
• RECRUITMENT OF STUDENTS
• COURSE DELIVERY
• INTERNAL EVALUATION OF THE
COURSE0
Results and
products
PROGRAMME
ADAPTATION TO
THE
EDUCATIONAL
SYSTEM OF
TURKEY
PROGRAMME
ADAPTATION TO
THE
EDUCATIONAL
SYSTEM OF
POLAND
PROGRAMME
ADAPTATION TO
THE
EDUCATIONAL
SYSTEM OF
PORTUGAL
PROGRAMME
ADAPTATION TO
THE
EDUCATIONAL
SYSTEM OF
GREECE
PROGRAMME
ADAPTATION TO
THE
EDUCATIONAL
SYSTEM OF
UNITED KINGDOM
PROGRAMME
ADAPTATION TO
THE
EDUCATIONAL
SYSTEM OF
SLOVAKIA
10
WORKPACKAGES:
WORK
PACKAGE
START
MONTH
END
MONTH
TOT
EUROS:
333.023
PACKAGE
LEADER
10.
METHODOLOGIC
AL TRAINING IN
POLAND
01/07/2011
11/07/2011
42.367
POLAND
11.PROJECT
DISSEMINATION
01/02/2011
01/06/2012
43.340
ALL THE
PARTNERS,
ESPECIALLY
SPAIN AND
UNITED
KINGDOM
12. FINAL
VERSION OF THE
MATERIALS:
DVDS AND
WEBPAGE
01/06/2011
01/05/2012
37.420
TURKEY
AND
SLOVAKIA
Activities
Results and
products
1. Defining the teachers competencies in the use of ICT, especially
regarding "Aprende a emprender" tools.
2. Previous knowledge and skills regarding the use of the tools.
3. Detection of training necessities.
4. Planning of the training.
5. Carrying out training activities
6. Evaluation of the training sessions.
7. Intermediate evaluation of the project (internal and external)
INTERMEDIARY
REPORT,
CERTICATES,
TRAINING
• PROMOTION & FAMILIARISATION TO THE EUROPEAN
PARTNERS VIA A LAUNCH CONFERENCE IN SPAIN TO LEARN
MORE ABOUT THE PROGRAMME AND THE MATERIALS IN
DETAIL AFTER RECEIVING TRANSLATED MATERIALS
• BY EACH PARTNER TO THEIR MINISTRY OF EDUCATION AND
LOCAL EDUCATION AUTHORITIES, THROUGHOUT THE
PROJECT
• PROMOTION TO TEACHERS IN EDUCATION & VOCATIONAL
TRAINING
• INTERNAL DISSEMINATION VIA NETWORKS IN EVERY
COUNTRY
• INTERNAL DISSEMINATION VIA REGULAR PRESS RELEASES &
EVENTS TO LOCAL AND REGIONAL NEWSPAPERS IN
EACH COUNTRY
• EXTERNAL DISSEMINATION VIA THE WEBPAGE PROMOTION,
BLOG AND ONLINE SOCIAL NETWORKS E.G. FACEBOOK
• EXTERNAL DISSEMINATION VIA EACH ORGANISATION´S
EUROPEAN NETWORKS
• PROMOTION TO OTHER EUROPEAN ORGANISATIONS WITH
SIMILAR OBJECTIVES
• CLOSING EVALUATION CONFERENCE IN TURKEY AND
PRESENTATION OF THE RESULTS OF THE PROJECT
EXTERNAL DISSEMINATION VIA THE WEBPAGE PROMOTION,
BLOG AND ONLINE SOCIAL NETWORKS E.G. FACEBOOK
• TEACHER TRAINING SESSION ADDRESSED TO VET
TEACHERS AND CARRIED OUT BY THE THREE PREVIOUSLY
TRAINED CONSULTANTS.
• OFFICIAL ANNOUNCEMENT OF THE IDEA CONTEST AND
SELECTION OF THE STUDENTS
FINAL REPORT
PUBLICITY
LEAFLETS
Implementation of the new model to all the partner countries
Preparation of new materials adapted to all the countries as
far as language and content are concerned
Dissemination of the results through mass media
Organisation of the awareness raising European Fair with
the participation of the students
Sending of all the materials to the participating institutions
and VET centres in each country
FINAL VERSION OF
ALL THE
MATERIALS,
EUROPEAN FAIR,
IDEAS CONTEST
11
2. Project financial management
2. 1 PURPOSE AND PRINCIPLES





The purpose of the financial guideline for Leonardo da Vinci II Programme project
Proyecto Europeo Leonardo de Transferencia de Innovación “Enterprise as
innovation to create new work places at time of global crisis” nº 2010-1-ES1LEO05-21250–is to follow the rules of the Leonardo da Vinci “Administrative and
Financial Handbook for Promoters & Contractors” ( handbook ) to determine the financial
management of the project and observe the budget performance of the project during the
01 de octubre de 2010 hasta 30 de septiembre de2012
The financial guideline does not set limits to project agreements and handbook in
any way; it only explains different aspects of the agreements, handbook and the
budget!
It is very important to specify in every partner's organisation who (person entitled to sign)
will endorse, pay and confirm accounting documents (expense receipts and payment
documents) for the project accounting.
It is obligatory to inform the Beneficiary about every single possible amendment in the
budget before it will be realized!
Please send information with amendment request to the technical coordinator of the
project Pilar Gredilla and Guillermo. Beneficiary confirms your request with Leonardo for
Jorge.torres@oapee.es Office in 10 business days. After accorded permission by
Beneficiary the asked change is allowed to accomplish.
12
2. Project financial management
2. 2 CONTRACT COMMITMENTS FOR BENEFICIARY

The Promoter must submit: a Contracting Form fully completed and
signed by the person legally entitled to sign the agreement. When
filling in the form the Promoter is required to take into account the
breakdown of costs of the consolidated budget and to consider the
experts` comments:

The Financial Identification Form (to be submitted along with the Contracting
Form)
 Which is to be completed and signed by the person legally entitled to sign the
Agreement (or the person legally authorised to sign such documents by the
organisation) and then further signed and stamped by the bank;
 Original Letters of Intent from Partners (where these have not previously been
submitted and/or where new or replacement Partners are introduced at the
contracting stage).*
13
2. Project financial management
2.3. CONTRACT COMMITMENTS FOR PARTNER
Every Partner is obligated to:
 a) To use the grant according to the agreement and according to the
financial guide;
 b) Ensure the required co-funding amount during the project duration
time (from l 01-10-2010 of 30-09-2012 according to the agreements;
 c) Submit required information and reports (quarterly reports and the
final report) inrequired forms by the required dates to the Beneficiary;
 d) Inform Beneficiary about changing the responsible person for the
project during 5 business days;
 e) Guarantee that the costs, expense receipts and payment documents
related to the project are distinguished from the other costs,
expense receipts and payment documents among the partner's
accounting system;
 f) Obey all instructions will be made in operations of controlling and
auditing;
 g) Use the required forms for drawing up the agreements, reports
14
and expense receipts.*
2. Project financial management

2.4.1. BUDGET AND ELIGIBILITY

In general, only costs meeting the following criteria are eligible for funding: they
MUST relate to activities involving the ember States of the European Union
and/or the European Economic Area and/or the associated countries
participating officially in the programme (Bulgaria, Romania and Turkey).
They must be directly connected with execution of the project in accordance
with the work plan; they must be incurred by partner organisations;
They must be actual costs ie the actual costs incurred must correspond to
payments made by the Partnership, supported by invoices or accounting
documents of equivalent value.
Where national taxation and accounting rules do not require an invoice,
an accounting document of equivalent value means any document produced in
order to prove that the accounting entry is accurate and which complies with
the applicable accounting law.
The project duration ( 01-10-2010 to 30-09-2012) is that stipulated in the
Agreement, ie the eligibility period. Only costs incurred as part of the project
and during this period will be regarded as eligible. Costs incurred before or
after will not be eligible.*




15
2.4.1. Estimated expenditures by work package and type of costs
Estimated expenditures of the project are divided by Work Packages (WP). There are 12 WP in the
project. Expenditures by each WP contain different type of costs (staff costs, operational costs and
subcontracting costs) according to the budget lines
WOK PACKAGE TITLE
START
MONTH
END MONTH
1.PROJECT MANAGEMENT
01/10/2010
01/09/2012
47.059
2.TRANSLATION OF MATERIALS
01/11/2010
01/01/2011
3.TECHNOLOGICAL TRAINING
01/04/2010
4.IPROJECT IMPLEMENTATION
IN TURKEY
TRAVELLING
COST
OTHER
COST
SUBCONTRATING
COST
OVERHEADS
COST
36.620
7.439
0
0
3.000
44.990
9.120
0
0
26.500
9.3570
01/04/2011
20.172
5.740
12.432
2.000
0
0
01/02/2011
01/05/2012
14.680
13.180
0
0
0
1.500
5. IPROJECT IMPLEMENTATION
IN POLAND
01/02/2011
01/05/2012
13.000
11.500
0
0
0
1.500
6. IPROJECT IMPLEMENTATION
IN PORTUGAL
01/02/2011
01/05/2012
19.335
11.150
6.684
0
0
1.500
7. IPROJECT IMPLEMENTATION
IN GREECE
01/02/2011
01/05/2012
18.070
16.570
0
0
0
1.500
8. IPROJECT IMPLEMENTATION
IN UNITED KINGDOM
01/02/2011
01/05/2012
32.760
31.260
0
0
0
1.500
9. IPROJECT IMPLEMENTATION
IN SLOVAKIA
01/02/2011
01/05/2012
8.830
7.330
0
0
0
1.500
10. METHODOLOGICAL
TRAINING IN POLAND
01/07/2011
11/07/2011
42.367
10.320
28.047
4.000
0
0
11.PROJECT DISSEMINTAION
01/02/2011
01/06/2012
43.340
5.740
20.750
10.500
6.350
0
12. FINAL VERSION OF THE
MATERIALS: DVDS AND
WEBPAGE
TOTAL COST FOR
WORKPACKAGES
01/06/2011
01/05/2012
37.420
7.920
0
17.500
12.000
0
01/10/2010
30/09/2011
333.023
75.353
34.000
44.850
12.370
TOT EUROS:
333.023
STAFF
COST
166.450
16
2.4.2.1. Estimated staff needs and cost by partner (Budget Line
A.)

Staff costs comprise any salary and/or remuneration paid to
persons employed by a Partner organisation or working
regularly or recurrently for the project . This figure should include
salary costs (for salaried and other staff) which are paid under the
staff budget (for normal accountancy purposes) plus all the usual
contributions paid by the employer, such as social security
contributions, social fees, holiday payments and pension costs but
must exclude any bonuses, incentive payments or profit-sharing
schemes. This figure must not include costs relating to persons
undertaking subcontracted tasks.
17
18
2.4.2.2. STAFF COST

In the final report a final statement of costs must be presented. The
maximum Community contribution towards Staff Costs (or the
declared amount for Staff Costs, whichever is lowest) will only be
paid in full where the project achieves its contractually agreed aim.
Partner has a right to decide how to divide the last 30 % from the
grant:

1) partner will pay staff costs to the individual on the basis of submitted time
sheets and it will be compensated in the end of the project or
 2) partner will pay staff costs to the individual on the basis of submitted time
sheets after returning the final 30 % from the grant.
All costs in
Euro
Cofunding
from Staff
LdV grant
from Staff
Total
P1
P2
P3
P4
P5
P6
P7
P8
19
2.4.2.1 STAFF COST(Time sheet )

Time sheet is a reporting document that contains following information
about every person employed by a partner organisation or working regularly
or recurrently for the project:

a) project name;
b) project No:
c) organisation name;
d) name of the employee;
e) staff category (ISCO);
f) cost per day;
g) project acronym;
h) partner (No and name);
i) project number;
j) month;
k) dates;
l) day worked;
m) No of WP;
n) place of performance;
o) activity/remarks;
p) amounts paid from grant, from co-funding and total amount;
q) date and signature of the employee;

r) date and signature of the legal representative.
















20
Time sheets of every month are required to submit quarterly.
The reporting form for staff costs is following:
Date
(mm.yyyy)
Name of
the
employee
Staff
category
(ISCO)
otal
number
of days
Cost per
day
number of
WP
Co-funding
(in euro)
Grant from
Leonardo
(in euro
Taxes
cofunding
(in euro)
Taxes from
Leonardo
(in euro
TOTAL
STAFF
COST
(mm.aaaa)
(……………..)
Total mm
aaaa
(mm.aaaa)
(…………….)
Total mm
yyyy
Total staff
costs
21
2.4.3.1. Travelling (Budget Line B.1.)
TRAVEL COSTS = fixed daily subsistence rate (accommodation, hotel + meal costs or
daily allowance + local transport) + international transport

a) Subsistence Costs (accommodation costs, meal costs or daily allowance, local
travel costs) Subsistence costs may be financed by the project, provided:
1. They are reasonable in the light of local prices;
2. They are calculated in accordance with the existing internal rules of the Beneficiary or Partner
organisations, which may be on an actual cost (reimbursement of receipts) or daily allowance
basis.
3. Subsistence Costs may not, however, exceed the maximum daily rate for the country being
visited.

Evidence of the applied payment system (documentation evidencing amounts
reimbursed or evidence of payment of daily rates to an individual) should be readily
available.Daily Subsistence Rate includes:
- accommodation costs;
- actual meal costs proved with invoices OR daily allowance paid to individual according to the
national rate;
- local travel costs (if appears).
Daily allowance is a fixed daily allowance in concrete country paid to individual according
to the national rate.
In countries where daily allowance is not paid, actual meal costs will be taken into
consideration for business travels. Actual meal costs should be proved with
invoices.
22
2.4.3.1. Travelling (Budget Line B.1.)
In calculating the number of days for applying the daily subsistence rate it
should be noted that a FULL day normally includes an overnight stay (the
National Agency or the Commission may consider an exception to this rule
whereby a full day's subsistence is allowed without an overnight stay,
according to the internal rules of the Contractor or Partner
organisations, where this is the case the Contractor will need to provide a full
explanation).
Very simple formula for calculating the number of days for daily subsistence rate:
nights + 0.5 days

Example: Meeting in Riga from the 13 thtill 14th of October. You arrived on the
12 th of October and stayed in the hotel for 2 nights (12 th and 13 thof
October). You left Riga on the 14 th of October. In this case you can calculate 2
nights + 0.5 days = 2.5 days for daily subsistence rate. The maximum daily
subsistence rate is 174 Euros * 2.5 days = 435 Euros per person.
NB! Planned as maximum day rates but must be supported with invoices
afterwards!
23
2.4.3.1. Travelling (Budget Line B.1.)

b) International transport

Allowable Travel Costs under the Agreement will be the real Travel Costs. It is required
to use the cheapest means of travel, and Partners will thus have to make every effort to
use Apex tickets for air travel and take advantage of reduced fares. Where this is not the
case a full explanation should be provided.

Travel Costs should include all costs for travel (rail, bus, taxi, air) from the point of origin
to the point of destination and should further include any related travel insurance costs.
There can be several interpretations for international and local transport.

According to the Leonardo rules the international transport contains travelling from the
origin place to the meeting place (for example from the home to the airport by taxi, to
the airport of the destination place by plane and from there to the hotel by taxi – all this
together is an international transport).
The local transport is a driving by taxi in the city the innovacreawork meeting takes place,
for example taking taxi for driving from the hotel to the meeting place.

24
25
SOCIO
P4
Meetings planned
Time
Max daily subsistence
rate per day
13- 15 JANUARY 2011
276
LAUNCH CONFERENCE IN SPAIN TRAINING IN THE TECHNICAL
DETAILS OF THE PROGRAMM Espana –ES
11-15 APRIL 2011
212
204
INTERMEDIATE EVALUATION OF PROJECT Portugal - PT
JANUARY-FEBRUARY
2012
01-07 JUNE 2012
220
01-07 JULY 2011
213
1
MEETING OF CO-ORDINATORS United Kingdom - UK
2
3
4
FINAL EVALUATION OF PROJECT Turkey - TR
5
TEACHER TRAINING ININNOVATION IN POLAND PL
P 8 ESLOVAQUIA subsistence cost
Destination
Daily subsistence
rate per day per
person
Number of
persons
Total
number
of day
Total cost
of
Partner 8
MEETING OF CO-ORDINATORS United Kingdom UK
CONFERENCE IN SPAIN TRAINING IN THE
TECHNICAL Espana –ES
INTERMEDIATE EVALUATION OF PROJECT
Portugal - PT
1
2
276
552
2
4
212
1.696
1
2
204
408
3
2
220
1.320
3
4
213
2.556
FINAL EVALUATION OF PROJECT Turkey - TR
TEACHER TRAINING ININNOVATION IN POLAND
PL
6514
Total
26
P8 ESLOVAQUIA international transport
MEETING OF CO-ORDINATORS United
Kingdom – UK
1
195
195
CONFERENCE IN SPAIN TRAINING IN
THE TECHNICAL Espana –ES
2
143
286
INTERMEDIATE EVALUATION OF
PROJECT Portugal – PT
1
225
225
FINAL EVALUATION OF PROJECT
Turkey – TR
3
390
1170
TEACHER TRAINING ININNOVATION IN
POLAND PL
3
142
426
27
Nº
1
Partn
er
Name
Dates
(including
travel
from
(dd/
mm/
yyyy
to
(dd/
mm/
yyyy
Duration
Dates
(includi
ng
travel)
Nº
Partner
Name
(days
Origen
Destination
city Coun city
try
code
Objec Mean Travel
tive of s of
cost
trip
transp (Euro
ort ( +
type
of
fare)
Subsis
tence
costs
(Euro
Total
Travel
+
Subsis
tence
(Euro
Coun
try
code
2
3
4
5
6
7
8
Total:
28
2.4.4.1. Overheads (Budget Line C)


Overheads can include the following costs, provided they are specific to the
project:daily communications (fax, Telephone, mail, etc.); photocopying; office
materials / stationery / office consumables; bank costs relating to the transfer of funds
(this excludes account management costs).
The following expenditure will not be accepted in any event: expenditure on rent,
heating, electricity, water or any other accommodation costs normally paid for by the
Contractor or Partner organisations; structural costs with no obvious link to the
project;
All figures in Euro
B.4. Overheads (up to 7% of your
costs). NB! Co-funding
Total
12.370
P3
P4
ES
P0
PT
P2
p
ES
UK
3.000
1.500
370
1.500
p
P5
P6
P7
P8
TR
PL
EL
TR
1.500
1.500
1.500
1.500
NB! A maximum amount of not more than 7% of the total project costs will
be allowed as overheads which will be provided for in full by the projects
own funds or via local/national/regional contributions (to be specified during
the contracting of the project). Community funds will provide 0%
contribution under this heading.
29
2.4.4.2. Other costs (Budget Line B.5)
Other costs are costs which do not fall into any other category of expenditure to be
claimed under the Agreement, but which are however considered necessary to the
proper performance of the tasks/activities as foreseen and contractually agreed.
All figures in Euro
B.4. Other: organising seminars
(seminar room rent).
NB! Catering not allowed for
own staff!
Total
34.000
P0
P2
p
P3
P4
ES
PT
ES
UK
6.000
4.000
0
4.000
p
P5
P6
P7
P8
TR
PL
EL
TR
4.000
4.000
4.000
4.000
• Other: organising seminars (seminar room rent).
Costs under this heading must therefore meet the following criteria: they must not be covered
by any other budget heading; they must be necessary to the proper performance of the project;
they must not involve any fundamental change in the scope and content of the project; they
must be eligible under the Agreement; they must be clearly identifiable.Catering is allowed for
OWN STAFF of Partners:
1) if it is under subcontracting costs with invoice “Seminar organization”;
2) from Travelling budget but participants must then reduce their daily allowances
(prearrangement needed!);
3) from Other Costs budget only room rent.
30
2.4.4.2. Other costs (Budget Line B.5)
Please see the Table 23 “Reporting form for other costs”
Nº
Partner
Nature and
Specification
Purpose
Unit cost (Euro)
Degree of use Total cost (Euro)
for the project
( in %)
1
2
3
4
5
6
7
8
TOTAL:
31
2.4.4.3. Subcontracting costs (Budget Line B2.)
Any amount paid to an external body or organisation carrying out a specific one-off
task in connection with the project (eg translation, expert consultancy, interpretation,
design and printing, conference/seminar organisation) must be charged against
subcontracting costs.
All figures in Euro
Total:
P0
P2 p P3 P4
P5
P6
P7
P8

ES
PT
ES UK
TR
PL
EL
TR
TRANSLATION OF THE APRENDE A
EMPRENDER KIT MATERIALS
24.000 6.000
3.000
0
3.000
3.000
3.000
3.000
3.000
DESIGNING OF NEW CD-ROM
MATERIALS: EUROPEAN GUIDE ON
HOW TO BECOME AN
ENTREPRENEUR
MATERIALS DESIGN: EUROPEAN
GUIDE ON HOW TO BECOME AN
ENTREPRENEUR
ADAPTATION OF
www.ecc.grundtvig.com PLATFORM
6.000
3.000
0
0
0
3.000
0
0
0
6.000
3.000
0
0
0
3.000
0
0
0
2.500
0
2.500
0
0
0
0
0
0
EXTERNAL EVALUATION
TOTAL:
6.350 6.350 0
44.850 18.350 5.500
0
0
0
3.000
0
9.000
0
3.000
0
3.000
0
3.000
32
2.5. Subcontracting costs (Budget Line B2.)

Subcontracting costs in INOVACREAWORK II are following:
1) translation costs (budget line C.1);
2) marketing materials (design, printing) (budget line C.2);
3) software development (budget line C.3);
4) IT management and design (budget line C.4);
5) organising of international conference DAAAM/INNOMET 2006 (promoted by
DAAAM network of conferences) (budget line C.5);
6) intellectual property legislation (consortium agreement, trademark legislation, IP
policy, licensing) (budget line C.6);
7) expert consultancy from sector enterprises and open sector (budget line C.7);
8) accountancy (C.8).
Nº
Partner
Sub-contracted
work
Sub-contracting contract
Start date (dd/mm/yyyy)
Sub-contracting cost
End date (dd/mm/yyyy)
1
2
3
4
5
6
7
8
TOTAL
33
B-3 LISTA DE LOS SOCIOS Y PRESUPUESTOS POR SOCIO
DATOS PRESUPUESTARIOS
Nº Socio
Nombre de la organización en la lengua
nacional
1
ANPE SINDICATO INDEPENDIENTE DE
CASTILLA Y LEÓN
2
DIRECCIÓN GENERAL DE FORMACIÓN
PROFESIONAL. CONSEJERÍA DE
EDUCACIÓN. JUNTA DE CASTILLA Y LEÓN
3
KERIGMA-INSTITUTO DE INOVAÇAO E
DESENVOLVIMENTO DE BARCELOS
4
Centros Europeos de Empresas e
Innovación de Castilla y León, S.A.
5
CUMBRIA CREDITS LIMITED
6
Bursa Elektronikçiler Odası
7
Mazovian In Service Teacher Training Centre
8
ΕΤΑΙΡΕΙΑ ΚΟΙΝΩΝΙΚΗΣ ΠΑΡΕΜΒΑΣΗΣ &
ΠΟΛΙΤΙΣΜΟΥ ΤΗΣ ΝΟΜΑΡΧΙΑΚΗΣ
ΑΥΤΟΔΙΟΙΚΗΣΗΣ ΜΑΓΝΗΣΙΑΣ
9
Asignación Leonardo
da Vinci concedida
66.714
%
Co-funding
% of grant
47.814
28,33
18.900
71,67
0
0
0
0
0
33.358,00
23.909,00
28,33
9.449
71,67
37764
27.065
28,33
10.699
71,67
54.354,00
38.958,00
28,33
15.396
71,67
42.728,00
30.625,00
12.103
71,67
32.834,00
23.534,00
28,33
9.300
71,67
38.847,00
27.843,00
28,33
11.004
71,67
26424
18.938
28,33
7.486
71,67
0 ,00
0,00
0
0,00
0,00
0
0,00
0,00
0
333.023
238.686
28,33
94.337
71,67
34
28,33
BIC BANSKA BYSTRICA DE ESLOVAQUIA
10
Uludağ Universitesi Teknik Bilimler Meslek
Yüksek Okulu
11
DEMİRTAŞPAŞA ENDÜSTRİ MESLEK VE
TEKNİK LİSESİ
BURSA İL MİLLİ EĞİTİM MÜDÜRLÜĞÜ
12
Total Coste del
Proyecto
Total
3. CONTRACTS AND AMENDMENTS

3.1. Contracts





Following contracts are signed for the INNOMET II project:
1) agreement between Leonardo and the Beneficiary ((ANPE)
2) consortium agreement between Partners;
3) agreements between the Beneficiary and Partners.
Agreement between the Beneficiary and Partners includes the budget of the project and the
“Financial Guideline for Leonardo da Vinci II Programme Project “INOVACREAWORK –
Integrated Human Resources Development and onitoring System for Adding Innovation
Capacity of Labour Force and Entrepreneurs of the Metal Engineering, machinery and
Apparatus Sector”” as Annexes.Agreement between Leonardo and The Beneficiary is legally
binding!
3.2. Amendments
•Where it is proposed to change budget headings (not overheads or staff costs) simultaneously by more than 10 %
(of the total cost of an individual budget heading) and 5 000 Euros, and provided the total cost of the project
(estimated and consolidated budget), the maximum Community contribution and the co-financing % remain
unchanged, the following procedure must be followed:
•The Beneficiary (here the Beneficiary TUT) must complete, sign and submit to the National Agency or the
Commission a Contract Amendment request Form justifying the proposed changes and presenting a revised
budget (the revised budget must respect the maximum ceilings for of 15 % for ICT and 30 % for sub-contracting) to
include the following annexes:
•1) the agreement of all project partners to the proposed budget changes;
•2) where formal approval is given and a Supplementary Agreement is thus signed by both parties, the
Beneficiary will be subsequently required to submit copies of amendments to the Agreement concluded
between the Beneficiary and the project partners (a Model Agreement is provided as an annex to the
Agreement.
35
4. FINANCIAL MANAGEMENT
4.1. General remarks

The project management must cover the whole of the budget and costs incurred. This
requires that the Beneficiary sets up an accounting system that also includes
Partners' expenses.
4.2. Bank account

Where possible, a separate Bank Account should be established for the
project. Where this is not possible, then as a minimum all income/expenditure relating
to the project must be easily able to be identified. Costs relating to account
management are ineligible; however bank costs relating to the transfer of funds (ie
payments to Partners) are eligible under the budget for Overheads. Any interest
earned in relation to pre-financing paid to the project (either by the Contractor or by
individual Partners) must be declared within the relevant table of the final financial
report for eventual reimbursement to the National Agency or the Commission.
4.3. Accounting System/Internal Control

Contractors must set up an analytical system or an adequate internal system, which
must make it possible to identify:
 The sources of project funding;
 Project expenditure incurred during the eligibility period

All transactions within the eligibility period, relation to actual expenditure/income
under the project, must be recorded systematically using a numbering system which
specifically identifies the project. As far as possible, the persons responsible for
managing the project should not be the same as those responsible for its financial 36
management
4. FINANCIAL MANAGEMENT













4.4. VAT, Customs Duties and Other Taxes on Goods and Services
Partners must ascertain from the competent national authorities the provisions, rules and legislation
governing the taxation of training and related activities in their countries.
VAT cannot, in any case, be charge to the project unless it is a final charge, ie a charge that is not deductible
and cannot be recovered by the Beneficiary or the Partners.
Like VAT, other types of taxation, duty or charges which may arise from Community financing are eligible
costs if they are actually and finally borne by the parties concerned.
4.5. Exchange rates
All amounts given in the project reports must be expressed in Euro. In quarterly report please include also
national currency equivalent.
Where Euro account is held, the Contractor and Partners must report expenditure at the amount(s) debited in
Euro from their account.
Where accounts are held in national currency, then the Contractor and Partners should normally use the
model shown in chapter III.3.5 in Leonardo da Vinci “Administrative and Financial Handbook for Promoters &
Contracts”.
4.6. Payment Arrangements
All requests for payment of the balance shall accompany the Final Report and shall present a final breakdown
of costs actually incurred according to the structure of the budget in addition to a complete summary
statement of both expenditure and income relating to the project.
Payments arrangements and dates will be laid down in the Agreements. However, for Beneficiary' information
and to allow them to plan their budgets, it can be indicated that payment transfers will be made as follow:
• For twelve or eighteen-month projects: 70% on signature of the Agreement and 30% on receipt and
Aceptance of the final report;
• For twenty-four, thirty or thirty-six month projects: 40% on signature of the Agreement, 30% on receipt and
37
acceptance of the interim report and 30% on receipt and acceptance of the final report.
4. FINANCIAL MANAGEMENT



4.7. Registration and requirements for the invoices
In principle, all documents must be original and dated ; documents from the Partners will be copies, the
original being held by the Partner concerned.
An original invoice must include as follows:
 1. Partner's name, address and bank details;
 2. Remitter's name, address and bank details;
 3. Invoice number;
 4. Invoice date;
 5. Due date;
 6. Contents of description;
 7. Amount;
 8. Accountant name and signature.
 On the back of every original invoice please write:
 • project number;
 • description of the content of the invoice in English (in case the invoice is presented in national
languages).
 • date;
 • signature of the person responsible for the work
 The supporting documents required for each type of cost in as follows:
4.7.1. Personal costs

Since personnel costs are covered by a lump sum, promotors will not be required to produce supporting
documents.
38
4.7.2. Travel and subsistence costs







Travel costs will be reimbursed as follow:
for train travel: on the basis of original tickets;
for air travel: on the basis of original tickets and boarding passes;
for travel in a private vehicle: on the basis of a statement from the rail company or airline
confirming the train or air fare for the journey;
for travel in a hired vehicle: on the basis of the invoice;
for taxi journeys; on the basis of the receipt and an expense form (or equivalent)
4.7.3. Subsistence costs, including accommodation and meals, will be reimbursed on a lump-sum basis and
may exceed neither the daily rate per person applied by the organization to which the person travelling
belongs nor the maximum daily rate per person.
4.7.4. Overheads

Since overheads are covered by a lump sum which may amount to 7% of the total estimated project cost
(which is thus fixed at the time of the tender and cannot change in the course of the project), no supporting
documents need be produced.
4.7.5. Other costs

Only actual costs as shown on the corresponding invoices can be charged to the project.
4.7.8. Subcontracting costs

If Partners use the services of a subcontractor, they must be able to produce the agreement concluded with
the latter, the invoice(s) paid and any other supporting document connected with the subcontracting costs set
out in the report. The Commission reserves the right not to accept all or part of such expenses if they do not
satisfy the eligibility requirements set out in the Agreement.

Proforma invoices will not be accepted, except for expenditure committed and not yet paid, in which case the
Partner will have to provide proof of payment at a later date. For payments which have already been made,
only final invoices will be accepted and the Beneficiary will have to be able to supply bank statements or other
39
proof of payment.
5. Auditing
As set out in the Agreement, an operational and/or financial audit can be carried out on the
spot by the National Agency, the Commission or the Court of Auditors of the European
Union. In such cases, Partners will be notified that an inspection visit is to be made.The
purpose of these audits is twofold:
 Firstly, to check that the project's financial reports presented for payment are
consistent with the Partner's basic accounts and to ensure that Community funds
have been spent in accordance with the Agreement and its annexes, that the aims of
the projects have been achieved and that the products/results have been generated.
 Secondly, audits provide a good opportunity for contact and dialogue between the
auditors and the Partner. If any management problems are found, the auditors will
work with the Partner to seek a solution and, if necessary, improve existing internal
procedures in order to make the best possible use of Community funds. The auditors
will be open to any comments and/or suggestions that to Beneficiary and the
Partners may wish to make.

The main evaluation criterion is transparency , rather than strict compliance with
contract rules. It is essential for the auditors to have access to full, accurate and properly
documented information. Lastly, the audit will cover the use of funds from all
sources. An audit certificate may be presented in national language. The auditors must
attach a certified translation in English (in case the invoice is presented in national
languages). The audit certification must be signed (signature and stamp) and dated by
external auditor (or competent public officer).
40
6. REPORTING

As the quarterly and final reports are the main evaluation tools, they must provide as
true a picture of the project as possible. Partners are therefore advised to read the
report forms carefully, so that they are familiar with the content and aware of the
financial and accounting information required for their completion.

In each report, the various financial tables form a coherent whole: the figures
must therefore be consistent . Before submitting the report, the Partner must check
that the entries satisfy this requirement.
The amounts given within the Report Forms must be expressed in EUR (in
Quarterly Report also in national currency) and rounded to the nearest whole
number. Before submitting the reports, the Beneficiary must also check that
the totals and sub-totals given are arithmetically correct.
Since the purpose of the final report is to allow an overall evaluation of the
project, all contracted project activities must be completed before the Final Report
is submitted.




All the project partners have to submit quarterly reports to the Beneficiary in January,
April, July and October 2011 and in January in January, April and July 2012.
The requirement of quarterly report proceeds from the consortium agreement with the
purpose of facilitating the compilation of final report and monitoring the budget
allocation.
41
6. REPORTING


Formal requirements for acceptance of reports.
For a report form to be accepted and evaluated, the following formal requirements
must be satisfied:
 1. The original of the form must be sent.
 2. The form must bear the original signature of the representative legally
entitled to sign of the contracting organisation. The representative's name and
position/title in the contracting organisation must be given below the signature,
which must be accompanied by the organisation's official stamp.
 3. The form must be returned in full (ie all its pages), duly completed and signed
at the appropriate place.
 4. The financial report must be correctly completed according to the model.
 5. The following documents must be attached to the form:
• Copies of the contracts concluded with the project Partners. The Beneficiary
must number these using the serial number allocated to each in the financial
report.
 • Copies of any subcontracting agreements.
 • Copies of all invoices relating to subcontracting costs.


If the report does not meet the above criteria, the National Agency 2may not evaluate
it until its formal presentation is correct.
42
8.1. Quarterly report







The general purpose of the quarterly report is to facilitate the compilation of
the final report. Quarterly report is based on a cash-basis accounting ie it
records only transactions in which cash is received or paid.
Quarterly report must be submitted five times (in January, April, July,
October 2006 and in January 2007) during the period of the project by each
partner.
Quarterly report must be sent by e-mail and submitted signed to the
Beneficiary (ANPE CYL) 20 days after the end of the quarter the latest.
Reporting form of the quarterly report consists of the lists of all
expenditures.
Staff costs consist of salaries/wages (based on the time sheet) plus
compulsory taxes, which include social security tax, unemployment tax and
pension tax. Employee salaries/wages and compulsory taxes must be
written on the separate rows. The time sheet must contain monthly staff
costs by each person separately.
Travelling costs include travel and subsistence costs.
other and sub-contracting costs will be reported.
The quarterly report does not include overhead costs separately by each
partner.
43
6.1. Quarterly report

Quarterly report consists of the following annexes:










1. Timesheets – to be completed by each person every month;
2. Reporting form for the staff costs;
3. Reporting form for the travelling costs – to be completed by each person,
requires person's name, travelling date, destination, objective of the trip, means
of transport, travel cost, subsistence costs and total travel cost + subsistence
costs;
4. Reporting form for the ICT costs;
5. Reporting form for the production costs;
6. Reporting form for the other costs;
7. Reporting form for the subcontracting costs;
8. Reporting form for the expenditures by the type of cost - it consists of budget,
grant from Leonardo, co-funding, total eligible costs and balance at the end of
the quarter;
9. Copies of the original invoices: the copies must be numbered in the same
order as in the quarterly report (eg Travelling B.1, etc.). For additional conditions
please see chapter 7.8.
10. Payment orders (if partner does not have a separate bank account) or bank
statement which shows its beginning and ending balances and listing the periods'
transactions.
44
6.1. Quarterly report




Quarterly report is required to submit after every quarter by the 20 th date of the next
month:
1) 1stquarterly (activities in October, November, December 2010) report has to be
submitted by the 20 th
of January 2011;
2) 2ndquarterly (activities in January, February, March 2011) report has to be
submitted by the 20thof April 2011;


3) 3rd quarterly (activities in April, May, June 2011 report has to be submitted by the
20 th of July;

4) 4 thquarterly (activities in July, August, September 2011) report has to be
submitted by the 20thof the October 2011;

5) 5 thquarterly report (activities in October, November, December 2011) report has
to be submitted by the 20th of the January 2012.
If the Partner has not submitted the quarterly report by the deadline, the Beneficiary has
the right to call in the forfeiture/penal fine from the Partner as fixed in the agreement.
45
6.2. Final report



The final report consists of a balance sheet reporting expenditure over the entire project
duration. Final report is accrual-basis accounting ie accounting that recognizes (records) the
impact of a business event as it occurs, whether or not cash has been received or paid. After
accepting the costs of the last quarter of the project the last 30% of total budget is received.
After compiling and submitting the quarterly reports the final report should be basically
ready. Final report of each Partner must be sent by e-mail and submitted signed to ANPE by
30 days after the end of the contract the latest.
The analysis of the Final Report will include:








Appraisal of the quality of the results of the project (this analysis includes verification of the conformity
of the activities carried out compared with the forecast activities at the time of contractualisation and an
analysis of the quality of each of the products/individual results of the project);
Evaluation of the eligibility of declared expenditure and adherence to the budget of the project;
Verification of the transfer of the Leonardo da Vinci funds to the Partners, so as to make sure that
no major reduction of the European dimension has occurred, that the minimum European dimension has
been espected and that changes made did not have any negative impact on the overall quality of the
project.
verification of all the sources of financing of the project including the own resources of each Partner
and other possible income.
verification of the measures taken to assure the dissemination of the project results.
Partner has a right to decide how to divide the last 30 % from the grant:
1) partner will pay staff costs on the basis of submitted time sheets and it will be compensated by
Leonardo grant in the end of the project or
2) partner will pay staff costs on the basis of submitted time sheets after returning the final 30 % from the
Leonardo
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DISSEMINATION:

The Beneficiary will mention that the Lifelong Learning
Programme grant was given to them in any dissemination
document or publication, in all materials and products that have
been issued with the help of the grant and in all communication
and interviews that have been carried out according to the visual
guide issued by the European Comission available at:


http://ec.europa.eu/dgs/education_culture/publ/graphics/ident
ity_en.html.
The Beneficiary shall keep the track of the progress and the
project results conitnuously in the ADAM date base available at:

http://www.adam-europe.eu.
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
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The www.eccgrundtvig.es will be used by all partners to upload monthly the
information about the costs. The information about the costs corresponding the
previous month must be uploaded during the first week of the following month.
No costs shall be claimed fifteen days before handing in of the quarterly or final report
of September 2011.
VAT is eligible cost if it cannot be recovered.
The costs derived directly from the conditions of the present contract are
dissemination of information, specified evaluation of the project, auditing, translations,
reproductions, etc. including the cost of financial services and financial guarantees.
The indirect eligible costs are those that according to the conditions of the contract
detailed in the article 14.1 cannot be identified as specific costs linked directly to the
project. That is why they cannot be claimed directly but they should be identified and
justified as connected to the eligible direct costs through the accounting system of the
Beneficiary. They cannot be claimed as direct eligible costs.
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
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In reference to any specific cost, the excell line it is related to must be
mentioned.
The rate for the cost of a car, either your own one or rented is 0,22€/Km
Management commitee is formed by Trudy, Guillermo and Susana and supervised by
Pilar.
To plan all the travels for 2010-2011
Communication on a regular basis through weekly emails and videoconferences
through Skype every first and third Thursday of a month.
Project progress report after each meeting.
To discuss the way the documents will be handed in to the partners and in which
format.
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Meeting in Madrid

MONITORING AND EVALUATION:
 NATIONAL AGENCY EVALUATION.
 The evaluation will be cariied out by TOI department that will issue a
monitoring sheet every six months.
 The visits will include: advisory service, correcting any Realiza visitas
periódicas de asesoramiento, corregir desviaciones, conocer a las personas.
 Contenido de la visita: la evolución, resultados a fecha, asistentes,
donde ha sido, fotos, evaluación, sostenibilidad, impacto, problemas,
proceso de contractualización del proyecto, transferencias del
proyecto, visitas de seguimiento no de control.
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