Security Planning & Emergency
Preparedness Planning
Workshop
Kenya
June 14th-15th
Objectives
• Understanding of how to carry out proper
field assessments & manage information from
assessments appropriately
• Common understanding of potential
emergency scenario
• Common understanding of impact of this
potential emergency scenario
• Identify coordinated capacity to respond to an
emergency
Objectives
• Identify resources which can be mobilized to
support an emergency response
• Identify priority response sectors
• Start to prepare elements for a realistic and
focused Emergency Preparedness &
Response Plan
• Start preparation of a revised & focused
security plan.
Introduction to Security & EPP:
Objectives
• Understand aim of Security & EPP
workshop
• Undertake to share workshop outcomes
& commitments & ensure
implementation of resulting action plan
Outputs
• Start of a revised security manual/plan
• Elements of emergency preparedness
plan
• Action points to ensure successful
preparedness for response
• Action points for completing security
manual/plan
Elements of EPP
• Map of flashpoints/concentration
areas
• Coordination plan
• List of structural resources
• Prioritized response activities & how
to prepare for them
• Critical action points
EPP Sessions
• Reflect on last response around election
• Identify possible emergency scenario that may
require response around upcoming election
• Potential impacts of this scenario on
households & communities & possible
humanitarian response needs
• External coordination & role of local partners
EPP Sessions
• Resources & capacity that exist that
could be mobilized for the emergency
response
• Identify coordinated response capacity
strengths
• Development of activities that need to be
carried out to be prepared to respond in
an emergency & related resource needs
Setting the Scene: Reflecting Back
• Reflect on emergency response
during the previous election
period – what happened, when,
who was involved, & how & why
key decisions were taken
Questions
• What worked well?
• What were challenges?
• What should have been done
differently?
Setting the Scene:
Anticipated Scenario
• Common understanding of
potential emergency scenario
• Potential triggers
• Map of flashpoints &
concentration areas
Part A
• Elements of a potential scenario
• List of triggers
Mapping Exercise
• Flashpoints – potential for outbreak of
violence- F
• Concentration areas – high numbers of
population that need to be served (in
addition to flashpoint areas) - CA
• Areas of limited access/movement due
to security - X
• Existing IDP camps - O
Impact Analysis: Objective
• Common understanding of
possible impacts on affected
communities in the emergency
scenario
Impact Exercise
• Imagine you are one of the affected
households
– Describe the conditions you are facing
• E.g. Families have little or no water
• E.g. Families displaced
– Consider the impact on different age groups
& gender
Impact Exercise
• Family assets (land, livestock, housing etc)
• Livelihood (source of income on daily basis,
e.g. salaried job etc)
• Social assets (community support)
• Access to services (health clinics, markets,
water etc)
• Security concerns
• Dignity
Community Group/
Local Partner Capacity
• Identify community group/local
partner capacity to respond to an
emergency
Community group/local partner
capacity matrix
• Location – towns/ villages where groups are
situated
• Number of members – record the total
number of members
• Activities – record main group activities
• Emergency response skills – in an emergency
situation what do you think this group could
do?
Day 1 Wrap Up
• What went well?
• What could have been done
better?
Coordination: Objectives
• Recognize importance of
coordination in emergencies
• Recognize what other
agencies/key actors plan on doing
Resource Mapping
• Identify structural resources
which can be mobilized to
support an emergency response
Structures
•
•
•
•
•
•
•
•
Hospitals
Warehouses
Churches
Community centers
Schools
NGO clinics
Government services
Showgrounds
Capacity Analysis: Objectives
• Identify capacity to respond to an
emergency
• Rank combined response
programming strengths
Ranking Instructions
• Your organization
• Your partners
• 1 = Strong capacity
• 2 = Average capacity
• 3 = Low capacity
Prioritize response activities
• Identify 3 Response activities that
meet community & household needs
and where you, partners, and/or
community groups have capacity to
respond
Emergence Preparedness &
Response Plan
Documented realistic plan that takes into
account the possible emergency/disaster
scenarios and maps out exactly how an
organization or institution could help
those affected by the emergency/disaster
Elements of EPP
• Map of flashpoints/concentration
areas
• Coordination plan
• List of structural resources
• Prioritized response activities & how
to prepare for them
• Critical action points
Fill in Matrix
• Response activity
• Detailed activities related to that
response
• Preparedness steps needed
Critical Action Points
• Identify 3 Critical Action Points that
can be accomplished in 1-2 months
• Prioritized activities that are critical
in ensuring that your organization &
partners are prepared to assist an
emergency response
• Look at 3rd column – “Preparedness
Steps” - from previous exercise
• What is critical
• What can realistically be achieved
• Also consider coordination activities
Critical Action Points
Critical Action Points
Person(s)
Responsible
Resources/Support
Needed
Timeline
Complete Scenario
Planning
Grace
Joseph, Mohammed,
Timon
Aug. 31st
Staffing Emergency. Org.
Chart
Michael H.
Chris Wendo (HR)
Sept. 15th
Mapping – Fine Tune
Gregory M.
Training from Michael
M.; KK support;
Kingston support
Aug. 31st
Preparedness/Coord.
Workshop w/ Partners
Martha
PM, Ted, Peter K.,
Budget for workshop
Sept. 15th
Day 2 Wrap Up
• What went well?
• What could have been done
better?