PowerPoint Lesson 5
Editing and Formatting Slide
Content
Microsoft Office 2010
Advanced
1
Cable / Morrison
Objectives
Customize the AutoCorrect list.
Create a custom dictionary.
Insert symbols and adjust character height.
Number paragraphs and customize bullets.
PowerPoint Lesson 5


2
Cable / Morrison


Microsoft Office 2010 Advanced
Objectives (continued)
Format items for progressive disclosure.
Create an interactive text box.
Modify SmartArt graphics.
Organize slide content and create a
summary slide.
PowerPoint Lesson 5


3
Cable / Morrison


Microsoft Office 2010 Advanced
Vocabulary
Hot spot
Image map
Progressive disclosure
Summary slide
PowerPoint Lesson 5


4
Cable / Morrison


Microsoft Office 2010 Advanced
Editing and Proofing the Text
PowerPoint Lesson 5

5

Having correct spellings in presentations is
very important.
PowerPoint offers several features to help
you proof the text you add to slides:
–
–
–
Tools to check spelling and grammar
Tools to check capitalization
Tools to check formats
Cable / Morrison
Microsoft Office 2010 Advanced
Editing and Proofing the Text
(continued)
Customizing the AutoCorrect List
The AutoCorrect feature will automatically
correct commonly misspelled words.
You can add additional words to correct to
the AutoCorrect list.
You can create exceptions in the AutoCorrect
list so that certain terms or phrases will not
be automatically corrected.
PowerPoint Lesson 5


6
Cable / Morrison


Microsoft Office 2010 Advanced
Editing and Proofing the Text
(continued)
PowerPoint Lesson 5


Creating a Custom Dictionary
You can create a new custom dictionary and
add words to it.
Custom Dictionaries dialog box
7
Cable / Morrison
Microsoft Office 2010 Advanced
Improving the Readability of Slide
Content
PowerPoint Lesson 5

8


Using symbols and characters can help to
explain the content in a presentation and
make the text easier to read.
Adjusting the height of the font characters
can improve readability.
You can number lists to indicate a sequence
or a ranking of content.
Cable / Morrison
Microsoft Office 2010 Advanced
Improving the Readability of Slide
Content (continued)
PowerPoint Lesson 5



Inserting Symbols and Adjusting
Character Height
Inserting special characters and symbols can
improve the readability of the slide content.
You can easily adjust the character height to
make the text easier to read.
–
Equalize Character Height option

9
The selected characters are expanded to fill the height
of the line of text
Cable / Morrison
Microsoft Office 2010 Advanced
PowerPoint Lesson 5
Improving the Readability of Slide
Content (continued)
10

Inserting Symbols and Adjusting
Character Height

Symbol dialog box
Cable / Morrison
Microsoft Office 2010 Advanced
Improving the Readability of Slide
Content (continued)
PowerPoint Lesson 5

11



Formatting Bulleted and Numbered Lists
You can customize the bullets of a bulleted
list using a symbol.
You can replace the bullets with numbers.
When applying the numbering format, the
items are automatically numbered.
Cable / Morrison
Microsoft Office 2010 Advanced
Improving the Readability of Slide
Content (continued)
PowerPoint Lesson 5

12

Formatting Bulleted and Numbered Lists
(continued)
Numbered tab in the
Bullets and
Numbering dialog
box
Cable / Morrison
Microsoft Office 2010 Advanced
Formatting Progressive Disclosure
PowerPoint Lesson 5

13


Progressive disclosure is a technique that
reveals slide content in increments.
To format slide content for progressive
disclosure, apply customized animations.
PowerPoint provides numerous animations
for entrance, emphasis, exit, and motion path
effects.
Cable / Morrison
Microsoft Office 2010 Advanced
Formatting Progressive Disclosure
(continued)
Animation Pane
PowerPoint Lesson 5

14
Cable / Morrison
Microsoft Office 2010 Advanced
Adding Interactive Features to the
Slide Content
PowerPoint Lesson 5

15



Adding an interactive feature can help to
make a slide show more interesting and a
presentation more practical.
Adding ActiveX Controls to the Slide
ActiveX controls enable you to create
interactive objects on a slide.
ActiveX controls are found on the Developer
tab.
Cable / Morrison
Microsoft Office 2010 Advanced
Adding Interactive Features to the
Slide Content (continued)
PowerPoint Lesson 5

16


Modifying SmartArt Graphics
You can reorder and resize the shapes in a
SmartArt graphic.
You can convert a SmartArt graphic to
shapes.
Cable / Morrison
Microsoft Office 2010 Advanced
Adding Interactive Features to the
Slide Content (continued)
PowerPoint Lesson 5

17


Modifying SmartArt Graphics (continued)
An image map is a graphic that contains
multiple hyperlinks on various parts of the
image without dividing the graphic into
separate objects.
A hot spot is a hyperlink created for a part of
the image map.
Cable / Morrison
Microsoft Office 2010 Advanced
Adding Interactive Features to the
Slide Content (continued)
PowerPoint Lesson 5

18

Modifying SmartArt Graphics (continued)
New shape
positioned over the
G-force SmartArt
graphic object
Cable / Morrison
Microsoft Office 2010 Advanced
Organizing the Presentation
Content
PowerPoint Lesson 5

The Outline tab enables you to organize
slides and edit the slide text.
–
–
–

A summary slide reviews the topics in a
presentation.
–
19
You can add new slides to a presentation
You can add new text to a slide
You cannot add or edit graphic
Can be used as an introduction to or a review of
the presentation
Cable / Morrison
Microsoft Office 2010 Advanced
PowerPoint Lesson 5
Summary
20
In this lesson, you learned:
 To ensure that commonly used words are
spelled correctly, you can customize the
AutoCorrect list and add words to a custom
dictionary.
 Special characters can help to make your
text more accurate and easier to read.
Cable / Morrison
Microsoft Office 2010 Advanced
Summary (continued)
PowerPoint Lesson 5

21


You can automatically number paragraphs in
a placeholder.
You can use symbols to customize bullets.
Animation features enable you to format
progressive disclosure to control both when
and how slide content appears.
Cable / Morrison
Microsoft Office 2010 Advanced
Summary (continued)
PowerPoint Lesson 5

22

To make a presentation more engaging, you
can add ActiveX controls to the slide content
to make the presentation interactive.
You can easily reorder and resize the shapes
in a SmartArt graphic, and to work with the
shapes individually, you can convert a
SmartArt graphic to shapes.
Cable / Morrison
Microsoft Office 2010 Advanced
Summary (continued)
PowerPoint Lesson 5

23


You can divide an image into sections and
create links for additional information using other
types of resources, such as other slides in your
presentation or other files on your computer or
server.
The Outline tab enables you to reorganize slides
and edit slide text.
You can create a summary slide from the titles
of slides in a presentation.
Cable / Morrison
Microsoft Office 2010 Advanced