Athletic Directors and
Assistant Principals Annual
Administrative Meeting
10660 White Oak Avenue, Granada Hills, CA 91344
Office: (818) 767-0800 Fax (818) 523-5156
website: www.cif-la.org
WELCOME
Robert Carr, President
CIF Los Angeles City Section
Board of Managers
Welcome to 2015-16
1. Obstacles and Challenges
 Understanding the Section Responsibilities
•
•
•
2.
3.
4.
5.
Section
o
CIF Rules & Regulations Compliance
o
Athletic Management
o
Legal Requirements
o
Section Operations
District
o
Policies can be more stringent
o
District / School Management
o
Ensure Compliance
School / League
o
League Policies
o
School Policies
o
Ensure Compliance
Section Staffing & Managing the Business
Office Relocation
Necessary Documentation
Legal Matters
SECTION STAFF
John Aguirre, Commissioner
Vicky Lagos, Assistant Commissioner
Alexa Berg, Administrative Assistant
Christy McNorton, Finance Manager
Dick Dornan, Sports Information Director
CIF Governance
State CIF
Federated Council
LA City Section
Executive
Committee
LA City Section
Board of Managers
League Commissioners
Leagues
Schools
AD & Sport Advisories
Coaches
BOARD OF MANAGERS
COASTAL REGION
EASTERN REGION
VALLEY REGION
Principals
L Remon Corley
Vacancy
Vacancy
Principals
Rogelio Sanchez
Vacancy
Vacancy
Principals
Michael Kinnaman
Vacancy
Vacancy
Assistant Principals
Jeremy McDavid
Vacancy
Assistant Principals
Joe DiLeva
Vacant
Assistant Principals
Robert Clarke
Arturo Barcenas
Athletic Directors
Bob Schatz
Vacancy
Athletic Directors
Chad Find
Neil La Sala
Athletic Directors
Larry Potell
Rick Prizant
Charters
Reta Sula
Charters
Robert Poyer
Charters
Carolyn Gunny
Coaches
Allen Hunt
Vacancy
Coaches
Lorenzo Hernandez
Brian Ota
Parent/Community
Bob Marks
Parent/Community
vacant
League Commissioners
Dave Siedelman
Larry Strauss
Judi Edwards
Tina Tamura
League Commissioners
Joe Reed
Carol Cracchiolo
Dawn Xitco
Wendy Triplett
Elias Gomez
Coaches
Arman Mercado
Fernando Fernandez
Parent/Community
Doris Lassiter
League Commissioners
Ken Harris
David Cory
Ann Young
Kevin Kanemura
Mark Drucker
EXECUTIVE COMMITTEE
Robert Carr
Principal
Westchester High School
President of the Board
Ed Johnson
Arturo
Barcenas
Assistant Principal
Verdugo Hills High School
Fernando
Fernandez
Larry Potell
Athletic Director
Fulton College Prep
Robert Poyer
Principal
Eagle Tree Continuation
High School
Past President
Athletic Director
Reseda High School
Central City Value School
Ari Bennett
Rick Prizant
Principal
Polytechnic High School
President Elect
Athletic Director
Birmingham Community
Charter High School
Trent
Cornelius
Bob Schatz
Neil LaSala
Athletic Director
San Pedro High School
Athletic Director
Belmont High School
Dean of Students
LAUSD Representative
Section Governance
 Current BOM Representation
•
Position Representation
•
Regional based
•
Individual votes
 Proposed change of BOM Representation for 2016-17
•
League Representation
•
League Based
o Three representatives from each league

1 coach, 1 athletic director, 1 administrator

League Commissioner
o Allied Organization (3 total)
•

LAUSD, Green Dot Charter, Alliance Charter

Approved by BOM
League Voting
o Allocated share of votes per school

Enrollment & number of sports offered.

Leagues to vote as a block
o Allied Organization to have 1 vote each.
CIF LA City Section
Mission Statement
 Mission
The CIF Los Angeles City Section is committed to providing quality
support services in a respectful and gracious manner. We aim to
enhance member schools’ abilities to manage safe and fair
interscholastic athletic programs. Our goal is to promote healthy, safe,
and fair interscholastic competition and develop programs that will raise
academic achievement in all student-athletes.
Section Responsibilities
Organizational
Budgets
Rules
Operational
Gold Book
Finances
Maintain Non-Profit
501.c.(3) status
NFHS Rules
Membership
Transfers
All State CIF business
Section Governance Board of Managers
Marketing & Sponsorships
Pursuing Victory with Honor
Coaching Education
Hardships Waivers
Section & State CIF Playoffs &
Championships
League & Division Alignment
Schedules
Officials Associations & Assigners
Eligibility Rosters
(LAUSD & Section)
League Commissioners
Rule Violations &
Interpretations
Advisory Groups
Sport Coordinators
Historical Records
Hall of Fame
Communication / Information
Distribution
Section Passes
CIF Home
Section Website
Calendar
AD workshops
Awards
Los Angeles City Section
Participation
2009
2015
 Number of Schools
101
142
 Number of Sports
21
25
 Number of Team Championships
27
55
 Number of participants
33,000 45,000
Section Growth & Success
Section Growth
 142 Schools
 10 Multi School Agreements
 2 Pending Associate Membership Applications
Successes
 Adopt Inclusion Sports Level – Track
 Two years of financial solvency
 Increase in Overall Participation
 Increase in Divisions four sports
 Increase in playoff participation
 Successful Staffing and Relocation
 No Litigation Actions
 Section Website Improvements
What Does CIF Membership Require
 Comply with all CIF Bylaws
 Adopt the 16 Principles of Pursuing Victory with
Honor.
 Educate your coaches, parents, students and
administrators on CIF Section Constitution and
Bylaws, policies and procedures.
 Accept in good faith and abide by all CIF and
Section Decisions.
 State CIF authorization Forms for voting
members. Processed by district or principal.
What Does CIF Membership Require
 Monitor athletic program and self-report
• Each member school is responsible for the conduct of its
administrators, coaches, athletes, students, and parents.
• Administrative oversight.
 Ensure all coaches, paid and unpaid, have
completed
• Coaching education program (one time requirement)
• First Aid / CPR (2 year renewal)
• Concussion & Sudden Cardiac Arrest courses. (2 year renewal)
• Coach of Conduct
 The CIF State Executive Director, Section
Commissioner, and the Section Board of
Managers shall have the power to:
• Suspend, fine, penalize any member school for violations of any
CIF or Section Bylaws.
Membership Benefits
 Athletic Participation with other CIF and State Association members
 Participation in governance & Advisories
 League Commissioners & Sport Coordinators
 CIF Home / Campus Administrative website
 CIF-LA Website – Section Website
 Academic and Athletic Awards
 Athletic Passes
 Training – Orientation, AD meetings, AD Symposium, Coaches Meetings
 Staff support, Individual services to schools
 Gold Books, NFHS Rules
 CIF State championship lodging and meals
 Liaison to officials associations
 Leagues & Division Alignments
 Game schedules
 Official management and communication
 Playoff and Championship coordination
•
Seeding, event staff, venues, hospitality, official, security, meetings,
medals, perpetual trophies, all city teams.
Section Support
 Meet all operational needs for the Section Governance.
 Information resource for all member schools.
 Develop efficient and effective operational procedures.
 Provide Calendars, Timelines and meeting information.
 Process all transfer, waiver, and hardship eligibility request forms.
 Coordinate Seasonal Athletic Director Meetings
• Monthly League Meetings.
 Design an Athletic Director Resource Handbook and Section
Rule Book.
 Promote and assist the certification process for Athletic Directors
and/or educational advancement.
 Design all league and division alignments.
 Coordinate with officials associations the officials assignments in
all sports.
 Manage & Coordinate Section Playoff and Championship
events.
 Be the conduit for all CIF and NFHS communications.
Training Opportunities
 Annual Athletic Administrative Meeting
 AD Symposium – September 9, Double Tree, Culver City
 AD Meetings
• October 20
• February 22
• April 19
 New AD Roundtables - Section Office
• Monday, October 5
• Monday, December 7
• Monday, February 1
• Monday, May 2
Section 2015 Financial
Total Assets
July 1 2013
$1,034,882.44
July 1, 2015
$1,426,374.68
2014-15 Championship Expenses
Total Championship Revenue
$201,574.00
$271,997.00
Total Profit Share Distribution (25% host,25% visitor,50% Section)
Football
$127,242.66
Basketball
$50,668.00
Total State Championship Reimbursement $35,587.00
Girls Golf
$1,902.00
Cross Country
$10,299.00
Girls Wrestling
$4,190.00
Track
$8,038.00
Swim
$5,388.00
Boys Golf
$435.00
Boys Wrestling
$5,612.00
Section Goals
 Increase participation through expansion of sport levels and divisions.
 Increase athletic director support.
•
Implement training to meeting the needs of the athletic directors to manage
programs and maintain compliant to all rules and regulations.
 Improved league representation and communication between schools and
Section.
 Elimination of all Section Rules and Regulations that were intended as
LAUSD policy.
 Implement official’s liaison in all sports to identify rule disputes and school
concerns.
 Remain financially solvent throughout the year. Provided for reserves for
future expenses and emergencies. Maintain positive audit report at end of
each year.
 Implement an annual BOM training on legal and procedure requirements.
 Provide annual calendars six months prior to the fall season.
 Increase principals participation & knowledge of league and section
governance and rules.
 Design budget with cost restrictions in sports that experience greater
margins of loss.
 Identify a office location that is centrally located to all Section members for
future Section location.
 Obtain multi-sport / multi-year championship venue.
Section Connections
Dick Dornan
Sports Information Director
Section Website Improvements
Social Media
School Participation
So Cal Regional Playoff
• Volleyball
• Basketball
Official Digital Media and Statistician Partner of the
CIF Los Angeles City Section
 Leland Gordon
 What does Max Preps provide to your school
1.
The CIFLACS will collect team information automatically
through MaxPreps to manage post-season qualifications,
season standings, records, stat leaderboards, media
publications and other important LACS initiatives.
2.
Coaches are directed to update their scores on MaxPreps
after each game.
3.
MaxPreps is compatible with 43 other stat programs to
import game results.
4.
If your coaches are not currently signed up with MaxPreps,
they can email support@maxpreps.com or call 800-329-7324
ext 1
 MP Apps
Sponsors
State CIF Agreements
Los Angeles City Section Agreements
Time-Warner Cable
Official Broadcast / Webcast Partner
Current Status
• Contractual Obligation
• Contract Term
• Future Options
School Accommodations
• Provide reasonable access for Time-Warner broadcast crew.
• Time-Warner can be billed for any additional man hours
Additional Information Requested.
• Provide player information
• Coach’s Interview prior to the date of the game
• Provide team statistics
• Schedule a walk through meeting at the facility prior to event
date.
Yero Washington
 Beat the Streets – LA
 Starting a wrestling program
 Support opportunities
Vicky Lagos - Assistant Commissioner
 Coaching Requirements
 Meetings
•
AD, Coaches, Championship Meetings
•
School Site Pre-season parent, players, coaches meetings
 CIF Eligibility requirements
 League Alignments
• Realignment Committee
 Calendar & Deadlines
• Schedule Timelines
 Sport Commitment Forms
 Scheduling procedure
 Tournaments
 Reporting Incidence
 Safety & liability
 Evaluation of Coaches
 McKinney – Vento Act
• Required Documentation
 So. Cal Regional - Soccer
Alexa Berg
Section Office Communication
 Contact Information Needed
• AD / AP, Coaches, Principals
• Changes
 CIF Home updates
 Web site updates www.cif-la.org
• Games Wanted & Coaching Vacancies
• Information needed to post
• Calendar
• Schedules
 Important Dates
 Athletic Passes
Section Athletic Passes
Athletic Pass Distribution
Schools that are current on membership
dues and have submitted Pass request form
prior to today.
Athletic Pass Request Forms
Submitted today will be distributed at the
next AD Meeting to qualified schools.
Christy McNorton
Budget & Finance
Breakdown of Assessment
Administrative Fee
Sports Fee
Playoff Entry Fee
Fines
Membership Fee Deadlines
 Payment must be made in full and postmarked no
later than October 1. A 20% late fee will be
assessed if payment is not received after October 1.
 If payment is not received prior to November 1:
• Membership to the Section will be suspended.
• No sport participation or scheduling will be
allowed until financial obligations have been met
(including late fees).
 Please make all checks payable to CIF LA City
Section and mail them to the address listed on the
first slide.
Other Financial Matters
Playoff Ticket Reporting in the sports of
football and basketball
If you have any questions or concerns
regarding financial matters, feel free
to contact me directly.
• cmcnorton@cif-la.org.com
• (818) 767-0800
Athletic Director’s Role
Vicky Lagos
 Work with your Administration
 Use the Section website & CIF Home
 Meet Timelines & Deadlines
 Attend meetings as scheduled
 Know the RULES, adhere to the RULES
 Submit all required paperwork
 Work with your League Commissioner
 Don’t create emergencies
 Advocate, Teach, & Mentor your Coaches
 Be Organized & Communicate
• Know who to call
 Be willing to Assist & Support your League Athletic Directors
 Take ownership of your program
Participation Requirements
 Student Eligibility Requirements
• Health History – Approved Physical
• Medical Insurance
• Athletic Record Card
• Emergency Information Card
• Acknowledgement of Rick Warning and Consent
Form
• Evidence of Academic Eligibility (2.0)
• Paperwork associated with transfer
• Signed code of conduct
• Signed Steroid Prohibition Form
• Concussion Awareness
• Sudden Cardiac Arrest Awareness
 Eligibility Rosters
Policy & Procedures
 Game Changes Policy & Procedure
 Arbiter Pay - Option
 Officials
•
Pay, Complaints & Evaluations
•
Scrimmage games request
•
7 Person Crew Request
•
Lower level – 4 person crew request
•
Defenseless player Video
https://www.youtube.com/watch?v=n4t3Vklj1kQ
 Bylaws Removed
•
315 Screening
• CIF Bylaws allow for practices in the off season
• Screening is not a term recognized by the CIF
 Medical Attendant Policy
•
School Site Responsibility
CIF Bylaws
 Bylaw 309 Dead Period
•
21 consecutive days
•
Selection of dates
o Fall & winter – start of summer through first day of allowable practice.
o Spring – start of winter break through first day of allowable practice
 Bylaw 308 Out of season contact with students
•
Practice - Allowed
•
Bylaw 307 Out of Season Competition - Not allowed as school activity.
•
Summer Exception Bylaw 504 K
o allow competition with principals approval
 Bylaw 506 Practice limitations
•
18 hours per week
•
3 hours per day
•
Game day counts as 3 hours
 Bylaw 1901 Football Full Contact Restrictions
•
2 days per week
•
90 minutes per day
•
Other days - assigned speed, pre-determined winner, not taken to the
ground, controlled whistle.
Transfer Bylaws
 Bylaw 206 – Valid Change of Residence
 Bylaw 207 – Other than a change of
Residence
• Has not participated within the prior 12 months
• Participated & First time transfer
o Sit Out Period (SOP)
o Lower level restricted
• Second transfer due to other than valid move or
hardship.
o Lower level restricted
• Qualified Documented Hardships
 Bylaw 501– Prior Contact, Undue
Influence, Athletic Motivation.
Bylaw 213 Hardship Waiver
Defined as
• Unforeseeable
• Unavoidable
• Uncorrectable
Act, condition or event which causes
the imposition of a severe and nonathletic burden upon the student or
his/her family.
Hardship Waivers – Non Transfer
 Bylaw 203 – Age Requirement
•
19th birthday prior to June 15 shall not participate or practice on any team
the following year.
 Bylaw 204 - Eight Semesters
•
Students may be eligible for athletic competition during a maximum
period of time that is not to exceed eight consecutive semesters following
initial enrollment into the 9th grade or any class subsequent to completion
of the 8th grade.
 Bylaw 205 – Scholastic Eligibility
•
2.0 GPA requirements
•
Completed 20 semester credits in prior semester
•
Currently enrolled in a minimum of 20 semester credits.
CIF Home Misconduct / Ejections
Misconduct / Ejection Reports
Conduct ejection meeting with student
and coach.
Download ejection report form from CIF
Home.
Confirm completion of sportsmanship
course.
Upload ejection report and sportsmanship
course onto Misconduct file
Status will be changed to completed by
Section Staff.
Wes Carty - CIF Home
CIF Home Review
•
•
•
•
•
web forms and scheduling
Update all directory information
Complete Rosters or upload Excel File of Roster
Ejection Reports / Misconduct
Complaints
CIF Campus - Scheduling
• Submit non-league schedules to League
Commissioner
• League Commissioner will generate league
schedules
• League Commissioners will post all schedules
• Meet all timelines
Working Lunch
Pick up lunch
Report to assigned room
League Meetings
LAUSD Schools Return to
Auditorium by 1:00 PM
League
Room
Assignments
Associate Members
CAFETERIA
Central
102
Coliseum
103
Crosstown and Ocean
104
Eastern
205
Exposition
107
Freeway & Eastside
119
Marine
106
North Valley
118
Northern
206
Southern
207
East Valley
117
Valley
116
Valley Mission
112
West Valley
110
Western
109