Tuesday, April 6, 2010
UW-Madison – Memorial Union
8:00 a.m. – 1:00 p.m.
CREATING A POSTER EXHIBIT
For High Impact and Engagement
Agenda for Today
Identifying Content: What to Present
Designing Presentation: Designing to get
People’s Attention
Mechanics: Putting Together the Poster
Introductions
Name
Work Unit
Have you ever been to Showcase before?
Showcase 2010
Schedule-At-A-Glance
7:30
8:00
8:30
9:00
Registration,
Information &
Refreshments
Great Hall Foyer
Early Bird Session
Capitol View Room
10:30
11:00
11:30
12:00
1:00
7:45 8:15
8:00 – 11:00
8:30 –
8:45
Concurrent Sessions
8:45 – 10:30
Poster Highlights &
Exhibiter Recognition
Great Hall
Guest Speakers
Tripp Commons
10:00
7:15 – 11:00
Poster Exhibits
Great Hall
Welcome &
Opening Remarks
Great Hall
9:30
10:30 –
11:00
PRE-REGISTRATION REQUIRED - INCLUDES BOX LUNCH
11:15 – 1:00 GUEST SPEAKERS & BOX LUNCH
TRIPP COMMONS 11:15 –
1:00
Sample Layout of Great Hall
Great
Hall
Up
Podium/
Micropho
ne
Up
Fire Exit
Catering
Table
Up
Up
Catering
Table
Elevator
Registration
Table
Why Present a Poster at
Showcase?
Celebrate your unit’s progress
Reflect on elements of your success
Connect with others from across campus
Help others learn from your experience to
solve their challenges
It’s FUN!
Criteria for an Effective Poster
Demonstrate benefits to your unit
and/or across campus
Show how the approach might be
applied in other units
Highlight Accomplishments
Enhanced service to students, faculty, staff
Saved time and/or resources
Increased effectiveness and efficiency
Improved campus climate
Advanced the campus strategic priorities
Who Is My Audience?
Campus Leaders and Administrators
Academic Staff
Classified Staff
Faculty
Students
Your Poster Content
What do you plan to highlight at
Showcase?
Best Practices/
Case Study Template
Documenting Your Improvement
Business Services: Resources Built From
Focus Groups
A Case Study
► Process Improved: Travel Expense Reports and External Requisitions
► Unit (s): Division 03 - Business Services
► Customers of the Process and Their Needs: Administrative Staff Campus-Wide
The Best Practices/Case
Study template will help
you document your
project/process
improvement
Once completed, you
have a tool to organize
your poster exhibit
► Problem/Opportunity Statement: Many of our processes, such as the those
involving Travel Expense Reports and External Requisitions, can be confusing
to customers because they contain many exceptions to accommodate the
various business scenarios of a large campus environment. Targeting different
areas of campus through focus groups allows us to get customer perspectives
on exactly where certain processes become difficult.
► Changes Made: Tutorials created for Travel Expense Reports and External
Requisitions
► Results: The tutorials received an overwhelmingly positive response from
campus. Units processing these forms reported fewer errors and help calls as
well.
► Lessons Learned: When building resources for our customers, it is vital to get
input from all the different areas of campus as well as the job positions within
those areas (ie administrators, faculty, financial specialists, LTEs, etc.).
► Next Steps: Business Services will continue to use campus input to develop
resources that help customers with our processes. A Payment to Individual
Report (PIR) tutorial is slated for rollout this summer.
► Contact:
Name: Carl Johns
Unit: Business Services
Address: Room 350, A.W. Peterson, 750 University Ave.
E-mail: cjohns@bussvc.wisc.edu
Phone: 265-6140
► Additional data on the process:
TER Tutorial: http://www.bussvc.wisc.edu/acct/travel/ter/ter_tutorial.html
External Requisition Tutorial: http://www.bussvc.wisc.edu/purch/req/
ReqTutorial.html
What Does a Typical Display Look Like?
Tri-Fold Table Top Displays
On 36” x 48” Foam Core
1-2 Exhibits
per Table
Key Components
Clear explanation of process, purpose or
improvement
Visual display of the project/process
Flowcharts or Graphs
Before & After Pictures
Photographs
Website “snapshots”
Documentation of the impact
Best Practices/Case Study form
Focus on What is Transferable
Design Tips
Keep things simple
Use graphics
Limit the amount of text
Use fonts that are easy to read
For help reformatting text, colors, and
objects within the PowerPoint, refer to
editing handout
For a downloadable version of the
UW logo & official usage guidelines see:
http://uc.wisc.edu/logo/
Easy 1-2-3 Poster Creation
“One slide fits all”
Use the Easy 3-Step Poster Process
(see handouts or Exhibitor Resources on Showcase site)
Tri-Fold Poster Exhibit Instructions
Experiment with different colors and fonts
1.
Create entire poster as one slide in PowerPoint
2.
Have slide enlarged and printed to poster size
3.
Attach poster to foam core board using spray
mount
Need/Problem/
Opportunity
Statement
• (Example) Our opportunity is to create a
campus learning environment that
engages first year students.
Insert Title Here In 1 or 2
Lines, 80-96 Point Font
Next Steps/Results
• Insert a bulleted summary of the
results.
Statement of Project Here
No More Than 2-3 Lines
60-68 Point Easy to Read Font
• (Example) Move graduate applications
online and automate much of the
process.
• (Example) The first year goals
developed by the ONSP advisory board
are gaining widespread support.
• (Example) Applicant data is easily
searchable and reports can be
generated.
• 2 – 5 bullet points in 36 -44 point font,
the same size and font as the other
sections.
• (Example) Condense the application
systems for the different graduate
schools into a single application.
• 2 – 5 bullet points in 36 – 44 point font.
Future Development
Process Improved/
Changes Made
• List of other departments, programs, or
• (Example) Implemented a single webbased solution.
• General ways to use this method of
process improvement in other venues.
• (Example) The College of Engineering
has developed a Web-based graduate
program application to condense the
process.
• Possible ways to develop the method or
idea further to reach beyond its current
use.
• 2 – 5 bullet points in 36 -44 point font,
the same size and font as in the other
sections.
80
70
60
offices who have already adopted
changes or new processes.
Project Goals
List 3 or 4 Main Goals
Size 54 – 66 Point Font
Titles Bolded and in Larger Font
• A sub title on the line beneath the
heading for each section with a date or
time reference.
• i.e. Summer 2006, or October –
December 2006 can be added in a 44 –
54 point font.
50
40
30
Contacts
20
10
0
January
February
A
B
March
C
April
UW Memorial Union
www.union.wisc.edu
608-555-1234
Red
Orange
Yellow
Green
Blue
Promote Research
• UW-Madison has maintained its role
among the top U.S. research universities,
with research awards totaling $957.7
million for 2004-2005.
• The campus received $654.3 million in
federal research awards and $303.4
million in non-federal research awards.
A FIFTH-YEAR PROGRESS
REPORT ON THE
UW-MADISON STRATEGIC PLAN
Amplify the
Wisconsin Idea
• Patents and licensing:
To sustain and strengthen our position of
preeminence in research and education.
Advance Learning
• Average time to degree and graduation
rates:
A Fifth-Year Progress Report on the
Strategic Plan
Accelerate
Internationalization
• Students studying abroad:
• Bachelor’s degree recipients with one
or more academic enrichment activity:
• UW-Madison conferred 1,806 master’s
degrees, and ranked among the top 10
universities by granting 648 doctoral
degrees in 2005.
• UW-Madison continues to be a leader
in lifelong learning across the state and
the nation, providing summer sessions
(enrollment of 13,144); evening,
weekend, off-campus and distance
education (31,690), noncredit continuing
education (68,000), alumni and senior
learning (2,500).
The Five Priorities
Promote Research
Advance Learning
Amplify the Wisconsin Idea
Accelerate Internationalization
Nurture Human Resources
Office of Quality Improvement
www.chancellor.wisc.edu/strategicplan
Nurture Human
Resources
• Faculty-Staff participation in
professional development:
Sources for Materials
Art Supply or Book Stores
UW Bookstore
3M Spray Mount
Tri-Fold Displays
Office Supply Stores
Staples - www.staples.com
Tri-Fold Displays
3M Spray Mount
Office Depot - www.officedepot.com
Tri-Fold Displays
3M Spray Mount
On Campus Printing Services
College Library New Media Center
http://www.college.library.wisc.edu/technology/infolab/poster - 608-263-9889
Color Printing for 3.00/ft2
First Come, First Serve Printing
DoIT Large Format Printing
http://www.doit.wisc.edu/printing/largeformat.asp - 608-262-3461
Color Printing for 7.90/ft2
Also offers foam core mounting for $3.80/ft2
Showcase Handout Materials
To keep poster content clear and concise,
additional materials may be used to further
explain or clarify your improvement process
Example: Best Practices/Case Study Form
50-75 copies
Suggestion: have a sign-up sheet available
in case you run out of materials
Showcase Technology
While planning your presentation, think about if
you would like to bring a laptop and/or a larger
monitor, etc. As Showcase approaches, we will be
sending an email questionnaire regarding this
information.
If you are planning to use the Internet, you must
have…
A computer with a wireless card
A valid UW Net-ID & Password
Showcase Set Up and Tear Down
DAY OF SHOWCASE:
Memorial Union doors open 7:00 a.m.,
Tuesday, April 6
OR
DAY BEFORE SHOWCASE:
Drop off materials on Monday, April 5, 3:00-5:00 p.m.,
Langdon Room, Memorial Union – 4th Floor
Exhibits should be fully setup in Great Hall, Memorial
Union, by 7:30 a.m. on
Tuesday, April 6
(Poster exhibits displayed 8:00-11:00 a.m.)
Take exhibit down by 2:00 p.m.
To explore ideas for a poster exhibit, or for
questions about the design or construction of
your exhibit, please contact:
Office of Quality Improvement
608-262-6843
showcase@oqi.wisc.edu
Poster exhibit information is also available at
http://www.oqi.wisc.edu/showcase/
Showcase Contacts
PJ Barnes & Office Staff
(608) 262-6843
pjbarnes@wisc.edu
showcase@oqi.wisc.edu
Office of Quality Improvement Contacts
Maury Cotter
(608) 262-9313
mcotter@wisc.edu
Nancy Thayer-Hart
(608) 263-6856
nthayerhart@wisc.edu
Amanda Voye
(608) 265-5123
oqi2@oqi.wisc.edu
Darin Harris
(608) 262-1289
djharris@wisc.edu
George Watson
(608) 265-5122
gwatson@wisc.edu
Bruce Harville
(608) 262-9261
bharville@wisc.edu
Kathy Luker
(608) 265-3761
kwluker@wisc.edu