Mock Meeting Agenda Example
The Monash University Study-hard Society
Meeting 4/11
(“4/11” indicates meeting number 4 in 2011)
Meeting in Student Lounge Monash University Caulfield Campus
March 16, 2011 at 6pm
1.
Preamble
Those present:
Chair: Louise McEvoy
Sarah Phillips
Evan Tucker
Nicole Day
Mark Williams
Sam Morris
(President)
(V. President)
(Treasurer)
(Secretary)
(General Committee)
(General Committee)
Apologies:
Kieran Walker
(General Committee)
Proxies:
none
2.
Minutes of the Previous Meeting
3.
Business Arising
1.1.
1.2.
4.
1.3.
5.
1.4
6.
OFEST Report: Sarah to report
Membership marketing campaign: Mark to report
General Business
Stationary reimbursement: Evan to report
Other Matters
Upcoming International students Week: Nicole to report
Date of Next Meeting
Meeting Closed
Mock Meeting of the MU Study-hard Society
Characters:
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Chair (president)
Treasurer
Vice President
Secretary
Sam - General committee member
Mark- General committee member
Chair says: “I hereby open the meeting of Monash University Study-hard Society
Meeting 4/06 held in the Student Lounge, Caulfield Campus on March 16, 2011 at 6pm.
1. Preamble
Those present:
Chair: Louise McEvoy
Sarah Phillips
Evan Tucker
Nicole Day
Mark Williams
Sam Morris
(President)
(V. President)
(Treasurer)
(Secretary)
(General Committee)
(General Committee)
Apologies:
Kieran Walker
Proxies:
none
(General Committee)
2. Minutes of the Previous Meeting
2.1.
Please see minutes of meeting 03/11 which was held on February 15th which are attached for
acceptance. “
Evan says: “ I would like to note the figure of $150 for t shirts was incorrect in the minutes. The correct
figure was $140.”
Nicole says: “ Whoops, sorry that was my mistake, I will change it and redistribute the minutes with
these minutes, thanks Evan.”
Chair says: “MOTION 1-4/11
“That the minutes of meeting 03/11 be accepted with one change of $150 to $140”
Moved:
Seconded:
CARRIED”
3. Business Arising
3.1.
Sarah says: OFEST Report: OFEST is scheduled for Feb 28th and we need to be set up and
organised by 10am, no later. Our table, marquee and chairs will be ready to set up by 8am.”
Mark says: “ Who is scheduled for the stall each day of OFEST?”
Sarah says: “ I have developed a roster and will require more volunteers on Thursday. If any one is free
please let me know. I have the roster here and will attach to these minutes for distribution.”
Chair says: “ Thank you Sarah, this is helpful. Please everyone look to see when they are rostered on.”
Chair says: “MOTION 2-4/11
“That roster of volunteers is accepted & confirmed for OFEST involvement by all clubs members.”
Moved:
Seconded:
CARRIED”
3.2
Mark says: Membership marketing campaign “ I would like discuss a few
membership marketing ideas. Firstly I suggest we collect details for a database of new members during
OFEST and Week 2, so that MU Study-hard Society can better communicate with its members. I would
also like to create a facebook page/group for MU Study-hard Society in March. I would also think an
event scheduled just before exams aimed at enhancing study methods and promoting new study spaces
in and around Melbourne”
Sam says: “ Would this cost money? And who would manage members details?”
Mark says: “ I propose the VP to collect and manage details for the society and no costs would be
involved in creating a facebook group. A small cost may be involved in hosting the event for items such
as food and drinks and venue hire. This will be proposed and confirmed closer to exam time.”
Chair says: “I think this is a good idea to have the facebook group ready for OFEST in a few weeks and
think that the VP should manage both the database and the facebook group page.”
Sarah says: ‘’I would be happy to create the database on my laptop during OFEST and sign members
in straight away. I can also do the facebook group as I have lots of photos to add.’
Chair says: “MOTION 3-4/11
“That the VP is to create a database of members details and a facebook group page for the start of
OFEST.”
Moved:
Seconded:
CARRIED”
4. General Business
4.1.
Evan says: “Stationary Reimbursement, is required for items purchased for the AGM late last
year. I paid for a notepad, white out and poster paper from ‘Officeworks’ to help advertise. I would like to
have the $35.80 paid back to me asap.”
Chair says: “MOTION 4-4/11
“That Evan be reimbursed $35.80 for the purchase of stationary from Officeworks.”
Moved:
Seconded:
CARRIED”
5. Other Matters
Chair says: “Are there any other matters?”
There are none.
6. Date of Next Meeting
Chair says: “ I propose two weeks from now, on March 30th in the Student Lounge at 5pm?”
Evan says: “ Can we please make the meeting at 6pm, as I have a class until 5.30pm?”
Chairs says: “ Is this time good for everyone else?”
All together say: “yes”
Chair says: “that’s decided then, March 30th at 6pm in the Student Lounge.”
Chair says: Meeting Closed: state time