Work-Related Injuries
and Illnesses Policy
What supervisors
need to know
The Costs of Injuries and Illnesses
Direct costs are often
just the tip of the
iceberg.
Indirect costs can be 50
times or greater the
direct costs of injuries
and illnesses.
lost wages
medical bills
building and
property damage
work delays
and interruptions
loss of
goodwill
hiring and
training
replacements
Extra
supervisory
time
How can I reduce the costs of a
work-related injury or illness?

Communication is the key. Contact all of the parties
that may be involved in an incident follow-up:
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The injured employee
University Health Services, 584-4457
Human Resources, 556-6381
Environmental Health and Safety, 556-4968
Disabilities Management, 556-6065
Follow the University’s Occupational/Work-Related
Injuries and Illnesses Policy, Environmental Health
and Safety Advisory 12.2.
Components of the Policy
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Medical Treatment
Incident Reporting
Time Off and Returning to Work
Filing Workers’ Compensation Claims
Accident Assessment and Corrective Actions
Preferred order for seeking
Medical Treatment
 University Health Services
• Open weekdays 8:30 am to 4 pm
• Holmes Hospital
584-4457
• Lindner Athletic Center
556-2564
• The University Hospital Inc., Emergency Room
• For emergency treatment and after hours services
• The nearest Medical Facility
• All other times and holidays
University Health Services, UHS
 UHS doctors and nurses, trained in
Occupational Medicine, assist in:
 Clarifying work restrictions
 Establishing appropriate accommodations for
injured workers
 Referring employees with special needs to other
Medical Providers
Incident Reporting
 Complete form A-1352(a) within 24 hours
•
•
•
•
The injured employee answers the questions
The supervisor checks for completion
The supervisor signs the report
To distribute the report:
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Mail the original to ML 0218
Fax a copy to 556-9652
Give a copy to the injured employee
Give a copy to your Business Office
Incident Reporting
 Obtaining a form A-1352(a)
• Departmental Business Office
• Environmental Health and Safety’s web site,
www.ehs.uc.edu
• Environmental Health and Safety’s Office, 5564968
• Human Resources, 556-6381
Time Off and Returning to Work
 The employee notifies the supervisor of
absence daily.
 UHS coordinates return to work whenever the
employee is:
• absent beyond the date of the incident
• released with restrictions
Filing Workers’ Comp. Claims
 Compensation may be provided for payment of
medical bills and/or for lost time compensation.
 Submit a Bureau of Workers’ Compensation
application on the FROI-1 form: First Report of
Injury.
 Call 556-6381 for a copy of the FROI-1 form
and for details on the Workers’ Comp. process.
Compensation for Lost Wages
 Early reporting is critical. Contact Human
Resources at 556-6381 for details before making
the decision to apply for compensation for lost
wages.
 The employee is ineligible if the absence is less
than one week.
 The employee should consult with Benefits before
deciding whether or not to use sick time.
 Payments are provided by the Bureau of Workers’
Compensation, not the University.
Accident Assessment and
Corrective Actions
 Environmental Health and Safety works with
the supervisor and the department to:
 Identify the cause of the problem
 Correct the cause of the problem
 Determine the severity of the injury or illness:
 The extent of medical treatment
 The number of missed workdays
 The number of restricted workdays
Test your knowledge
List the three most common types of injuries
reported by faculty, staff, and students.
 Sprains and strains account for 25% of the
incidents reported annually
 Bruises account for 15-20% of the annual
incidents
 Cuts constitute 10-15% of the annual incidents
Test your knowledge
List these causes of injury in order by the most disabling
1 = the most disabling 10 = the least disabling
__ Repetitive motion
__ Overexertion
__ Highway accidents
__ Bodily reaction
__ Falls to lower levels
__ Struck against an
object
__ Caught in or
compressed by
equipment
__ Falls on the same level
__ Struck by object
__ Assaults and violent
acts
Test your knowledge
List these causes of injury in order by the most disabling
1 = the most disabling 10 = the least disabling
9 Repetitive motion
__
1 Overexertion
__
6 Highway accidents
__
__
3 Bodily reaction
5 Falls to lower levels
__
8 Struck against an
__
object
7 Caught in or
__
compressed by
equipment
2 Falls on the same level
__
4 Struck by object
__
10 Assaults and violent
__
acts
Data from Liberty Mutual Group’s
2009 Workplace Safety Index
What should I do to reduce risk?
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Identify and correct
problems before an
injury occurs.
Provide on-the-job
training.
Check for
understanding.
Allow only trained and
authorized employees
to perform jobs.
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Regularly inspect your
work areas using
EH&S’s Quarterly SelfInspection Checklist.
Ensure emergency
equipment is always
accessible.
Attach guards to
machinery.
Replace worn tools
and equipment.
How do I reduce the risk for sprains,
strains and other ergonomic injuries?
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Ask for help in
resolving ergonomic
problems. Call
EH&S at 556-4968
today.
Provide ergonomic
chairs and stools.
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Place work supplies
and equipment
within comfortable
reach.
Purchase a cart or
dolly, eliminate
manual material
handling tasks.
Safety Materials and Resources
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Environmental Health and Safety, 556-4968
From EH&S’s web site, www.ehs.uc.edu
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Occupational/Work-Related Injuries and Illnesses
Policy, Advisory 12.2
Quarterly Self-Inspection Checklist
Office Ergonomics Checklist
Laboratory Ergonomics Checklist
Scheduling calendar for 14 computer-integrated
training programs