FY 2015 RWHAP Part B Supplemental
Funding Opportunity Announcement
HRSA-15-006
Ryan White HIV/AIDS Program Part B
Technical Assistance Webinar
May 13, 2015
HIV/AIDS Bureau
Division of State HIV/AIDS Programs (DSHAP)
HAB DSHAP Mission
To provide leadership and support to
States/Territories for developing and
ensuring access to quality HIV prevention,
health care, and support services.
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Agenda
Welcome
Katherine Patterson
RWHAP Announcements
Heather Hauck
Questions and Answers
RWHAP Part B Reporting Requirements
Yemisi Odusanya
Questions and Answers
RWHAP Part B Supplemental FOA
Terri` Richards
Questions and Answers
Closing Remarks
Heather Hauck
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Objectives
• To discuss the changes in the FY15 RWHAP Part B
Reporting Requirements
• To discuss the FY 2015 RWHAP States/Territories
Part B Supplemental FOA
•
•
Provide pre-application Technical Assistance (TA) to
RWHAP Part B grantees.
Answer Questions related to the FOA.
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Presenter
Heather Hauck, MSW, LICSW
Director
Division of State HIV/AIDS Programs
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Announcements &
Updates
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Question and Answer Session
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FY 2015 RWHAP Part B
Reporting Requirements
Yemisi Odusanya, MPH
Senior Program Advisor,
Division of State HIV/AIDS Programs
HIV/AIDS Bureau
Health Resources and Services Administration,
Department of Health and Human Resources
FY 2015 RWHAP Part B (X07) and ADAP
ERF (X09)
Reporting Requirements
Major changes from
FY 2014 to FY 2015
FY 2015 Overall Report Changes
• Instruction pages now standardized.
• Gray cells on spreadsheets indicate
formulas
• Please review all reporting
requirements with your Project Officer
now.
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RWHAP FY 2015 X07 Reporting
Requirements Changes
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X07 Program Terms Report
Program Terms Report: Due June 29, 2015
• Program Terms Report Instructions now contain detailed instructions
for completing the SF-424A form.
Standard Outcomes Measures document:
• Needed to complete Implementation Plan (Block 6).
• Contains web links to ensure most current standard outcomes
measures.
Budget Narrative spreadsheet:
• Now a multi-tabbed spreadsheet (Part B Base, ADAP, MAI, Emerging
Communities).
• Must complete all applicable tabs of spreadsheet.
• Information will not carry over from one spreadsheet to another with
the exception of budget spreadsheet totals.
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Budget Narrative Spreadsheet
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Budget Narrative Spreadsheet
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MAI Plan & Annual Report
• FY 15 MAI Plan Due June 29, 2015
• FY 15 MAI Annual Report Due July 30, 2016
• Spreadsheet now contains three tabs vs. four tabs
1. Contact Info tab
2. Outreach tab
3. Education tab
• “Extra Worksheet” tab has been removed.
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MAI Plan & Annual Report
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X07 Reporting Requirements
Calendar
FY 2015 Requirements
Contents
Submission Due to EHB
RWHAP Part B MAI Annual Plan
RWHAP Part B Program Terms Report
FY 2015 RWHAP Part B MAI Annual Plan
REVISED: SF 424A, FY 2014 Part B and
MAI Planned Allocation Table, Budget Narrative,
Implementation Plan, Consolidated List of Contracts
(CLC), and Contract Review Certification (CRC)
75% obligation of grant funds
(may use CRC as supporting documentation) Reporting
Period: 4/1/2015 – 7/2 9 / 2015
FY 2014 RWHAP Part B UOB Estimates and
Estimated Carryover Request
June 29, 2015
June 29, 2015
Ryan White HIV/AIDS Program Services Report (RSR)
Grantee Report
CY 2015 RSR Grantee Report
Reporting Period: 1/1/2015 – 12/31/ 2015
February 2, 2016
Date subject to change.
Ryan White HIV/AIDS Program Services Report (RSR)
Provider Reports
CY 2015 RSR Provider Reports
Reporting Period: 1/1/2015 – 12/31/ 2015
March 23, 2016
Date subject to change.
Ryan White HIV/AIDS Program Services Report (RSR)
Client-level Data Report
CY 2015 RSR Client-Level Data Report
Reporting Period: 1/1/2015 – 12/31/ 2015
Ryan White HIV/AIDS Program AIDS Drug Assistance
Program (ADAP) Data Report (ADR)
CY 2015 ADR Client-Level Data Report
Reporting Period 1/1/2015-12/31/2015
June 8, 2016
Date subject to change.
FY 2015 ADR Grantee Data Report
Reporting Period 4/1/2015-3/31/2016
June 8, 2016
Date subject to change.
RWHAP Part B & MAI Final Expenditure Table
FY 2015 RWHAP Part B & MAI Final Expenditure Table
July 30, 2016
RWHAP Part B Annual Progress Report and WICY
Expenditures Report
RWHAP Part B MAI Annual Report
Final Federal Financial Report (FFR) (SF425)
Final FY 2015 RWHAP Part B Annual Progress Report and
WICY E x p e n d i t u r e s R eport
FY 2015 RWHAP Part B MAI Annual Report
FY 2015 Final FFR and Carry Over
(Carryover Request must be submitted within 30 days of
FY15 Final FFR submission; by 8/29/16)
July 30, 2016
Interim Federal Financial Report (FFR) (SF 425)
RWHAP Part B Unobligated Balances (UOB)
August 28, 2015
January 31, 2016
March 30, 2016
Date subject to change.
July 30, 2016
July 30, 2016
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Certification of Aggregate
Administrative Costs
• Please review the note at the bottom of the
Certification of Aggregate Administrative
Cost Spreadsheet.
• Calculations are provided for line 5 and 6,
however one FTE can be entered instead of
a % if receive minimum allotment for line 6.
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Certification of Annual
Administrative Costs
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RWHAP FY 2015 X09 Reporting
Requirements Changes
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X09 Program Terms Report
• Program Terms Report: Due June 29,
2015
• Worksheet was modified to reflect
work plan submitted in FY 2015 X09
application.
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FY 2015 X09 Program Terms
Report Work Plan
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X09 Semi-Annual Report
• Semi-Annual Progress Report: Due
October 31, 2015
• Reporting period April 1, 2015September 30, 2015
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FY 2015 X09
Semi-Annual Progress Report
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X09 Annual Progress Report
• Annual Progress Report: Due July 30,
2016
• Reporting period October 1, 2015March 31, 2016
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FY 2015 X09
Annual Progress Report
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RWHAP ADAP ERF Reporting
Requirements Calendar
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Question and Answer Session
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RWHAP States/Territories Part B
Supplemental FOA
Announcement Number: HRSA-15-006
Terri` Richards, MPH
Project Officer, Division of State HIV/AIDS Programs
HIV/AIDS Bureau
Health Resources and Services Administration
Department of Health and Human Services
Purpose
• Solicits applications for the Ryan White HIV/AIDS
Program Part B Supplemental Grant Program.
• Supplements the HIV care and treatment services
provided by the States/Territories.
• Determined by the applicant’s ability to demonstrate
the need in the State/Territory based on an objective
and quantified basis.
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Summary of Funding
• Approximately $61,000,000 is expected to be
available for 2015 Part B Supplemental funding, of
which up to approximately $5,200,000 will be used
for priority funding.
• The project and budget period is one (1) year,
September 30, 2015 through September 29, 2016.
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Priority Funding Provision
• Section 2620(c) of the PHS Act: The amount of
Supplemental Funds disbursed to
States/Territories under RWHAP Part B to address
the decline or disruption of services related to the
decline in the amount of formula funding.
• Such a decline in funding compares the amount
received in fiscal year 2015 to the amount received
in fiscal year 2006 and a State’s assertion that such
decline has had an impact on services available to
eligible PLWH in the state.
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RWHAP Part B Supplemental
• The State/Territory must demonstrate the severity of
the HIV/AIDS epidemic in the State/Territory by
using:
• Quantifiable data on HIV epidemiology, co-morbidities,
cost of care, the service needs of emerging populations,
unmet need for core medical services, and unique service
delivery challenges.
• Applicants must explain why supplemental funding is
necessary to provide HIV care and treatment services for
PLWH in the State/Territory.
• Applicants must describe how supplemental funding will
support viral load suppression and achieve positive client
level health outcomes.
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Demonstrated Need
The State/Territory must demonstrate the severity of
the HIV/AIDS epidemic in the State/Territory by using:
• The current prevalence of HIV/AIDS
• The unmet need for HIV-related services as determined
by section 2617(b) of the PHS Act;
• An increasing need for HIV/AIDS services, including
relative rates of increase in the number of living cases of
HIV/AIDS;
• Increases in the number of living cases of HIV/AIDS within
new or emerging subpopulations;
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Demonstrated Need (cont’d)
• Relevant factors related to the cost and
complexity of delivering health care to individuals
with HIV/AIDS in the eligible area;
• The impact of co-morbid factors, including cooccurring conditions including high rates of
sexually transmitted infections (STIs), Hepatitis,
Tuberculosis, substance use, severe mental
illness, and other co-morbid factors;
• The prevalence of homelessness;
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Demonstrated Need (cont’d)
• The prevalence of individuals who were released from
Federal, state or local prisons during the preceding three
years and had HIV/AIDS on the date of their release;
• Relevant factors that limit access to health care including
geographic variation, adequacy of health insurance
coverage and language barriers; and
• Impact of a decline in the amount of RWHAP Part B
funding received on services available to all individuals
with HIV/AIDS identified and eligible for RWHAP services.
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Demonstrated Need
• Applicants must provide a narrative and
data to support the service categories
chosen to respond to the demonstrated
need(s), the implementation plan, and
the request for funds.
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Important Notes
• New OMB Uniform Guidance
• Effective December 26, 2014
• Supersedes and streamlines previous OMB
Circulars
• 75% Core Medical Services Expenditure
• Failure to meet requirement requires a waiver
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Background
• Authorized by the Ryan White HIV/AIDS
Program legislation, Section 2620(b) of
the PHS Act.
• Funds are subject to the Core Medical
Services requirement per Section 2620(e)
and Section 2612(b)(1) of the PHS Act.
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Background
• Support of the Affordable Care Act
Implementation
• RWHAP budget resources for outreach and
enrollment efforts
• HIV Care Continuum
• RWHAP grantees are to utilize RWHAP Part B funds
to achieve better outcomes in the jurisdiction’s HIV
continuum of care
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Background
• Integrated Data Sharing and Utilization
• Integrated HIV data sharing and utilization
approaches
• HIV/AIDS Clinical Performance Measures
• HIV/AIDS Clinical Performance Measures and
Common HIV Core Indicators
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Needs Assessment
• Narrative and data must support the service
categories chosen to respond to the
demonstrated need(s), the implementation plan,
and the request for funds.
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Early Identification of Individuals
with HIV/AIDS (EIIHA)
• RWHAP Part B Supplemental funding may be used
to support the strategy, plan, and data collection as
it relates to how the State/Territory will identify
individuals living with HIV/AIDS who are unaware of
their status (EIIHA).
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ADAP
• For States/Territories with current or potential
shortfalls in ADAP resources, HAB strongly
encourages grantees to prioritize RWHAP Part B
Supplemental funds to augment ADAP program
resources when the following exist:
•
•
•
•
•
ADAP Waiting Lists
Capped Enrollment
Reductions in ADAP formulary
Reduction in Percentage of FPL Eligibility
Other ADAP Program Restrictions within the jurisdiction
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Caps on Expenses
• RWHAP Part B grantee administrative costs may not
exceed 10% of the total Part B grant award including the
Part B Supplemental.
• Planning and Evaluation costs may not exceed 10% of
the total Part B grant award. Collectively, Grantee
Administration, and Planning and Evaluation may not
exceed 15% of the total Part B award.
• RWHAP Part B Clinical Quality Management costs may
not exceed 5% of the total Part B grant award or
$3,000,000 (whichever is the lesser amount).
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Attachments
Attachment No.
1
2*
3*
4*
5
6
7*
8 - 15
Description
RWHAP Part B Supplemental Implementation
Plan Table
Staffing Plan and Job Descriptions for Key
Personnel
Biographical Sketches of Key Personnel
Project Organizational Chart
Tables and Charts
Application Assertion Statement
Core Medical Services Waiver
Other Relevant Documents
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Important Note
• The Objective Review Committee will be provided with
the following attachments previously submitted
RWHAP Part B FOA (HRSA-15-004):
• ATT 1: Project Organizational Chart
• ATT 2: Staffing Plan & Job Descriptions for Key
Personnel
• ATT 3: Biographical Sketches of Key Personnel
• ATT 5: HIV/AIDS Epidemiology Table and Narrative
• ATT 8: Unmet Need Framework Table and
Narrative
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Funding Restrictions
• Section 2681(c) of the PHS Act requires that, “as a
condition of receipt of funds, a State shall provide
assurances to the Secretary that health support
services funded under this title will be integrated
with other such services, that programs will be
coordinated with other available programs
(including Medicaid), and that the continuity of care
and prevention services of individuals with HIV/AIDS
is enhanced.” Therefore, the expectation is that
these funds are used to supplement other Federal
grant or State funds.
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Scoring of Applications
• The review criteria provided in the FOA are the basis
upon which the Objective Review Committee (ORC)
will evaluate the application.
• ORC scores will be used to establish the rank order
for the awarding of funds.
• Once the applications have been ranked by the ORC,
award amounts are determined on a formula based
on the ORC score and the grantee’s number of living
HIV/AIDS cases.
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Who Can Apply?
• 59 States/Territories are eligible to apply.
• However any State or Territory that had more
than 5 percent of their FY 2013 formula funds
cancelled under Section 2622(e) for FY 2013, are
not eligible to apply for the FY 2015 Part B
Supplemental Funding.
• Therefore the following States/Territories are not
eligible to apply to this FOA this yearMassachusetts, Maryland, Washington, D.C.,
Federated States of Micronesia, and Virgin Islands
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Application and Submission
• Application Deadline: June 29, 2015 at 11:59 PM Eastern
Time.
• HRSA requires applicants for this FOA to apply
electronically through Grants.gov.
• Section 4 of HRSA’s SF-424 Application Guide provides
instructions for the budget, budget justification, staffing
plan and personnel requirements, assurances,
certifications, and project abstract. You must submit the
information outlined in the Application Guide in addition
to the program specific information below.
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Application Format Requirements
• The total size of all uploaded files may not exceed the
equivalent of 40 pages when printed by HRSA. The 40-page
limit includes the abstract, project and budget narratives,
attachments, and letters of commitment and support. Standard
OMB-approved forms are NOT included in the page limit.
• Applications must be submitted and validated by Grants.gov
prior to the deadline to be considered under this
announcement.
• See pages 38-41 of HRSA’s SF-424 Application Guide for table of
contents and order of documents and attachments.
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Agency Contacts
• Program issues and/or technical assistance
regarding this funding announcement may be
obtained by contacting:
Heather Hauck Telephone: (301) 443-6745
Fax: (301) 443-8143 E-mail: hhauck@hrsa.gov
• Business, administrative, or fiscal issues related to
this funding opportunity announcement may be
obtained by contacting:
Karen Mayo Telephone: (301) 443-3555
Fax: (301) 594-4073 E-mail: kmayo@hrsa.gov
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Agency Contacts
Applicants may need assistance when working online
to submit their application forms electronically.
Applicants should always obtain a case number when
calling for support.
For assistance with Grants.gov, Contact Center Telephone:
1-800-518-4726 or E-mail: support@grants.gov
iPortal: https://grants-portal.psc.gov/Welcome.aspx?pt=Grants
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Question and Answer Session
55
Thank You
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