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What is open access?
How it affects you – funder and University policies
Routes to open access
Help & guidance
What is open access?
• International movement to open up access to research
knowledge.
• Publicly-funded research should be openly and freely
available.
• No restrictions on access or (re)use.
Required by most major research funders and academic
bodies.
What are the benefits of OA?
• Can increase the number of citations for your paper.
• Enhances the visibility of your research as well as your
research profile.
• May create new opportunities for partnerships and
collaborations.
• Provides the public with access to publicly-funded research
outputs increasing the reach and impact of research.
• Opens up vital research to those working in developing
countries, often excluded from access by the cost of journal
subscriptions.
• Enables you to meet OA requirements of funders and other
bodies.
Routes to open access
Two main routes – Gold and Green:
• Gold – usually involves the payment of a fee (average of
c£1,800) known as an Article Processing Charge (APC).
• Green – deposit in a repository (such as Open Research
Exeter – ORE) for free normally with a temporary embargo
on access.
• Check your publisher policy on SHERPA/RoMEO
How OA affects you.
You should be aware of the various policies that could affect you:
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HEFCE Open Access Policy for REF2020
University Policy on Open Access
RCUK
Wellcome Trust & eligible medical charities (COAF)
NIHR
ERC
Horizon 2020
Leverhulme
Read the open access FAQs to find out more.
Funder policies
If you are funded by an external body, check to see what their policy is:
• RCUK Policy on Open Access
All peer-reviewed research papers and published conference
proceedings must be made available within 6-12 months of
publication (STEM/HASS) and with a CC-BY licence where gold.
• Wellcome Trust Policy on Open Access
All peer-reviewed papers and published conference proceedings must
be made available within 6 months of publication (through Europe
PubMed Central) and with a CC-BY licence. From 1st October 2014
scholarly monographs and book chapters are also included.
• NIHR Policy on Open Access
Maximum 6 month embargo on published papers. CC-BY licence
preferred and deposit in EPMC required. NIHR-funded researchers
can get funding from the NIHR Open Access Fund. Contact your
NIHR programme manager or EMS research support staff.
European funders
ERC:
• Green or gold
• Costs of gold can be included in grant applications
• All research outputs
• Maximum STEM/M 6m embargo from publication & HASS 12m
• Keep and be prepared to share underlying data
Horizon 2020:
• Green or gold
• Peer-reviewed publications and underlying data
• Costs of gold will be reimbursed
• Maximum STEM/M 6m embargo from publication & HASS 12m
Encourages authors to retain copyright
• Encourages use of CC-BY
University policy
“All researchers should deposit the research papers they
produce whilst employed at the University on open access in
the institutional repository, Open Research Exeter (ORE), as
soon as publisher restrictions will allow. ”
• Deposit in Open Research Exeter (ORE)
• Open Access Research and Research Data Management Policy
“In addition, PGR candidates are required
to deposit the final version of their
thesis/dissertation into the institutional
repository.”
HEFCE policy for REF2020
HEFCE policy on open access:
• Journal articles and conference proceedings with an ISSN.
• Accepted for publication after 1 April 2016.
• Favours green unpaid open access via deposit in a repository;
for an output to be eligible for the REF it must be in a repository.
• Requires deposit of author’s accepted version on acceptance
rather than publication – maximum 3 months from acceptance to
make metadata record discoverable.
• 12 month embargo for REF panels A and B (STEM); 24 months
for Panels C and D (HASS).
• Embargoes commence at date of publication; licences not
mandatory.
Open access funds available
You can get funds to publish on open access if you are funded
by:
• Any of the UK Research Councils
• The Wellcome Trust
• Arthritis Research UK
• Breast Cancer Campaign
• British Heart Foundation
• Cancer Research UK
• Leukaemia & Lymphoma Research
• Contact openaccess@exeter.ac.uk when your paper has
been accepted.
• Payment of the APC will be handled on your behalf.
Depositing in ORE using Symplectic
• Symplectic is the University’s research publications management
system.
• You can upload papers to ORE from your Symplectic publications
list.
• Follow our quick guide to deposit.
• You will need to find or create the correct record first.
• Make sure you have the accepted version of your paper
ready to be uploaded.
• All papers submitted to ORE will be checked by your Subject
Librarian before being approved and an embargo placed if
required by your publisher.
Link don’t upload, it’s illegal!
It’s usually illegal to upload published PDFs to networking sites such
as ResearchGate or Academia.edu
You may be able to upload accepted versions with an embargo.
ResearchGate and Academia.edu are not regarded as secure,
stable environments by HEFCE or funders – you must use a
repository.
Deposit your paper in ORE and link to it from your favourite sites.
Read a blog on ResearchGate.
Help and information
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Open access web pages
Your open access options
Open access survival guide
FAQs
Your Subject Librarian, Your
name, Your email address
• Open Access support
openaccess@Exeter.ac.uk
Any Questions?
Contact us:
Your name – Your email address
Open Access support openaccess@exeter.ac.uk