Republic of the Philippines
Department of Health
NATIONAL NUTRITION COUNCIL
Highlights of NNC Management Conference No. 1 S2015
15-20 March 2015, El Cielito Inn, Baguio City
Attendance:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
1.
2.
3.
ASec/ED Maria-Bernardita T. Flores
Secretary Kadil M. Sinolinding, Jr.
DOH RD and NNC-OIC Minerva P. Molon
NPC Ma. Eileen B. Blanco
NPC Rhodora G. Maestre
NPC Rita D. Papey
NPC Florinda V. Panlilio
NPC Carina Z. Santiago
NPC Milagros Elisa V. Federizo
NPC Nona B. Tad-y
NPC Dr. Parolita A. Mission
NPC Dr. Catalino P. Dotollo, Jr.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
NPC Maria Del Pilar Pamela R. Tarroza
NPC Marissa DM Navales
NPC Dr. Maria Teresa L. Ungson
NPC Arceli M. Latonio
NO V Maria Lourdes A. Vega
NO V Hygeia Ceres Catalina B. Gawe
NO V Jovita B. Raval
CAO Chona M. Fernandez
FMO II Rossana S. Quillope
NO III Marlyn C. Valeza
AA III Lorna L. Rodriguez
AA I Fema H. Abiog
NPC Dr. Catalino P. Dotollo, Jr. led the invocation and the singing of the national anthem.
NPC Dotollo documented/prepared the synthesis of the 1st ManCon S2015.
ASec/ED Flores presented the provisional agenda and asked if there are other items to be included in the provisional agenda. NPC Ungson proposed
an agenda item to give feedback on what have been discussed during the meeting of the Association of NPCs held on 16 March 2015 at the NNC
Board Room. ASec/ED Flores informed the group that an extra day is included in each Management Conference either before or after the ManCon
proper to allow NPCs to meet. NPC Ungson will be given time on the last day of the ManCon just before the synthesis. ASec/ED Flores added that
two (2) out of four (4) ManCon will also be attended by regional Nutrition Officers III since they have also already organized their association. It is
also a way of building up their group and enhancing relationships among members of the NNC Secretariat.
1
The provisional agenda was approved with inclusion of “Feedback on the 1st Quarter meeting of RNPC Association” under Other Matters as
proposed by NPC Ungson.
5.
Highlights of discussion:
Agenda
Agreements
InActions Taken
Charge
As of 20 June 2015
Nutrition Policy and Planning Division
1. Updated NNC Strategic
NPPD
 For further review if updating was
 NPPD prepared a comparison of the
Plan 2014-2016
NSD
necessary; need to plan for its assessment as
NNC Strategic Plan and the NNC
the new planning cycle is forthcoming
Workplan for 2015 but was not ready
to present; this will be for discussion
during IMC meetings held to review
the WFP 2015; the review and
updating of the strategic plan can be
done during the 3rd ManCon S2015
2. 2014 Work and Financial
 The detailed BED 2 and BED 3 could be
 See item #3 below
Plan
considered as the final WFP because these
contain the physical and financial targets.
NPPD will try again to come up with a full
WFP (with write-up) for 2015.
3. 2015 NNC Secretariat Work  Regions and divisions concerned to finalize All regional
 Some items in the WFP of Region 9 are
and Financial Plan
offices and
their respective WFPs
for validation with the region
divisions
 WFPs of Regions 2 and 6 have been
revalidated and are with NPPD for
finalization
NPPD
 Complete the 2015 WFP:
 Modified BED 2 drafted, for final
1. modify the detailed BED 2 to include
verification;
activities of OED, AD, FMD
 Financial plan also “constructed” for
2. construct the financial plan based on the
final verification
division/unit WFPs
 Write-up still to be done
3. prepare the appropriate brief write-up
4.
2
Agenda
Agreements

4.
2016 NNC-proposed budget


5.
Guidelines on Alliance
Building and Networking

6.
Organization of Regional
Nutrition Cluster

InCharge
All regional offices/divisions to pursue
targets set in plan and use financial
resources allocated efficiently and
effectively

Memo requesting ROs to submit budget
proposals for 2016 emailed to
NPCs/Regional Offices last 23 February
2015
Package NNC proposal for Tier 2

Guidelines was finalized and
signed/numbered as NNC Memo No. 201408. Emailed to nncsikat yahoo group on 11
March 2015
Continue to organize nutrition clusters at
sub-national levels

Actions Taken
As of 20 June 2015
Will be the subject of PIR
As of 17 June 2015, WFP of the
following have been endorsed to OED
and approved: OED, NIED, FMD,
Regions 1, 4A, 4B, 10, NCR
Proposals received from Regions 7, 10,
11 and CARAGA
NPPD

Major development was the instruction
of DBM Secretary and NNC and
ECCD Board member Butch Abad to
address high levels of young child
malnutrition, and the subsequent
formulation of the ECCD – First 1000
Days Intervention Package. Thus, Tier
2 proposal of the NNC was along this
intervention package; will be discussed
during the Special Joint Meeting of the
NNC Technical Committee and
ManCon, 26 June 2015
NPCs

Included in WFP of all regional offices
3
Agenda
7.
8.
9.
Review policy formulation
at the regional level
BNS with funding support
from NNC
Meetings with Regional
Federations of Nutrition
Action Officers, District/
City Nutrition Program
Coordinators and Barangay
Nutrition Scholars
10. NGO Forum
Agreements




NPCs included in 2015 workplan-related
initiatives
Php30/month being given in 2015 to be
increased to Php50/month in 2016
As of 13 March 2015, reports received
from Regions 1, 2, 4A, 4B, 5, 7, 9, 10,
NCR, CAR. All other regional offices are
requested to submit as requested
Documentation reports still to be received
from Regions 6, 10 and 12
InCharge
Actions Taken
As of 20 June 2015





11. Support for Local Nutrition
Planning Workshops for
Cities/ Municipalities
without C/MNAPs
12. GB Concerns
i.
Salt Iodization


Output plans of Lanao del Norte submitted
on 11 February 2015; acknowledgement
memo drafted for internal clearance at
NPPD

The amount of Php50,000/region will be
released for the implementation review on
June 2015


Highlights being reviewed by NPPD
Results of review to be discussed in 2nd
ManCon 2015
Region 11 conducted 1st quarter
meetings of NAOs and D/CNPCs on
23 March and BNS on 24 March.
Minutes to follow
Region 12 submitted on 13 March;
Region 10 on 27 May; Region 6 still to
submit report
Results of review of documentation to
be presented in 2nd ManCon 2015
Acknowledgement memo still to be
cleared at NPPD
Funds to support local nutrition
planning workshops were
reprogrammed for preparatory
activities in connection with the ECCD
First 1000 Days Intervention Package
Funds have not been released;
guidelines for fund release and use still
under preparation at NPPD
4
Agenda
Agreements
ii.
Mandatory Food
Fortification

iii.
MYCNSIA

13. Regional Barangay Asin
Task Force



Phase 2 of the scaling up rice fortification
study will be contracted to identify
mechanisms on how to effectively
implement mandatory rice fortification
through social safety net programs needing
iron-fortified rice
Region 9 to submit terminal report
InCharge
Region 9
Actions Taken
As of 20 June 2015

Request for funding and outsourcing
project submitted to UNICEF; to
follow up action on hiring of
consultant

Region 9 submitted terminal report last
3 March and is with NPPD as of 01
April 2015 for integration into a
MYCNSIA project documentation
report.
CO will continue to fund RBATF at
Php50,000/region to strengthen the task
forces
Additional funding (UNICEF funding) to
Regions 2, 4B, 10, 12 and CARAGA will
be released for the implementation of
RBATF activities
a. Region 2 – Joint RBATF dialogue with
RBATF 1 because iodized salt in R2 are
sourced from R1
b. Region 10 – implementation of RBATF
advocacy plan
c. Region 10 – implementation of RBATF
advocacy plan
Region 4B – review of the localization of
ASIN law in Occidental Mindoro
5
Agenda
Agreements


14. Document review of RNC
Strategic Plan 2012-2016

InCharge
Need to clarify the role of RBATF
There was a clamor for Provincial BATF,
needs to be assessed if there is a need to
have one per province
Still for finalization by NPPD
Actions Taken
As of 20 June 2015

15. Post 2nd ICN and Scaling-Up 
Nutrition Movement Global
Gathering (SGG)
16. Terms of Reference for

document review of MNAPs
Pursue activities as discussed in the
December 2014 ManCon

TOR still to be finalized

17. PMAM (Philippine
Integrated Management of
Acute Malnutrition) Forms

Revision and updating of guidelines
ongoing
CMAM
Working
Group and
DOH

18. Post-Event Nutrition
Assessment

Nutrition Cluster Assessment and
Monitoring Working Group (NC/AMWG)
to review assessment forms pre and post
event and look into the protocol being used
or being developed by NDRRMC
NC/AMWG

Still for finalization by NPPD
although presented in ISS last 26 May
2015
To be done in the context of the
ECCD First 1000 Days Intervention
Package
TOR still to be finalized
DOH to issue Administrative Order
on policy on the management of acute
malnutrition; latest version presented
to U/Sec. Belizario who required
DOH-Disease Control and Prevention
Bureau (former National Center for
Disease Prevention and ControlNCDPC) to present endorsement from
medical associations
NINA (Nutrition Initial Needs
Assessment) was drafted and tested in
Maguindanao; results to be shared
with the Nutrition Cluster once
available
6
Agenda
Agreements
InCharge



19. Rapid Nutrition Assessment
Forms

20. Nutrition in
Emergencies/Updating the
Policy Guide on Nutrition
Management in
Emergencies and Disasters


RD Molon informed the group that since
CARAGA will be conducting one batch of
NIEm training in March already, the RO
will just take note of what issues will be
raised during the training with regard the
assessment form since there were no
official forms adopted yet
Finalize the concept paper based on
comments
Look into whether the number of copies of
the revised policy guide could be increased.
NPPD to see if budgetary consideration can
allow


Actions Taken
As of 20 June 2015
Indicators for nutrition in emergencies
identified by a drafting group of NNC
and UNICEF representatives.
However, the assessment and
monitoring system for nutrition in
emergencies should be anchored on
an overall nutrition and surveillance
system, i.e. the Philippine Food and
Nutrition Surveillance System
A follow-up meeting was held on 02
June between NNC and UNICEF to
discuss possible ways forward on
collecting emergency-related
information under PFNSS
A consultant is proposed to be hired
to facilitate the processes
TOR revised, for internal clearance at
NPPD
Done
7
Agenda
Agreements


21. Terms of Reference on the
Consultancy Services for
Describing the State of the
Art of Nutrition Education
22. The Accelerated and
Sustainable Anti-Poverty
Program (ASAPP)




ROs to facilitate assigned procedures, i.e.
consultation with the regional/provincial
nutrition clusters, communication, template
of report to be done by NPCs
Prepare guide for the consultation including
draft invitations
Do a pilot test of the consultation
Revise TOR
NPC concerned to be involved in the local
dialogue and to keep in touch with
P/C/MNAO to determine how ASAPP in
their areas could have a distinct nutrition
flavor
NPCs should be ready with data on
nutrition such as results of OPT Plus,
number and deployment of BNSs, and
others
InCharge
Actions Taken
As of 20 June 2015

Still to be done


Still to be done
TOR redrafted, for internal clearance
at NPPD

ASAPP Orientation of Davao del Sur
(Region 11) was conducted 14 April,
NNC XI was invited to join meeting
at Grand Men Seng Hotel.

ASAPP Planning Workshop held in
Digos City on 17 April; agencies to
identify doable PAPs for 2015. NNC
XI submitted doable PAPs during the
workshop. FGD on ASAPP
Salubungan was conducted at A&B
Hotel, Digos City. Salubungan was
conducted on 14 May at the Apo
View Hotel
For update by Regional Offices
during the 2nd ManCon since regions
have different experience

8
Agenda
Agreements
InCharge
Actions Taken
As of 20 June 2015
Engagement and participation of NNC
in DOH bodies created to ensure
coordination e.g. Office for Technical
Services; ASEAN Collaboration; WHO
Biennium Program and others
LGU mobilization workshop to be
pursued in connection with the ECCD
First 1000 Days Intervention Package
23. DOH 2015 Key Results
Areas or Performance
Targets

NPCs and IMC to watch out for and tap
into opportunities for more nutrition action
and investments within DOH

24. LGU Mobilization

Pursue the conduct of LGU mobilization
workshop. Look into the Zeullig Family
Foundation model for possible adaptation

25. Provision of weighing scales
and height boards

Region 6 requested for list of municipalities
identified by OPARR; Ms. Vega said the
list will be provided later
Regional Offices 6, 7, 8 to decide where to
allocate since many of the Typhoon
Yolanda affected areas already
Regional Offices 6, 7, 8 to decide where to
allocate since many of the Typhoon
Yolanda affected areas already received
weighing scales and height boards from
development partners
No developments

List of municipalities still to be
provided. However, on verification
with AD on status of delivery,
procurement of weighing scales and
height boards failed for lack of
interested bidders.

Regional-National SDC Consultation
Meeting scheduled on 25-26 June
With complete submission: Regions 1, 2,
CAR, NCR, 5, 6, 9, 10 and 12
With partial submission: Regions 3, 4A, 7,
11 and CARAGA

Status in NSD updates of 2nd ManCon
folder


26. Feedback on the Joint
Regional-National SDC
meeting
Nutrition Surveillance Division
1. 2014 OPT Plus Results



9
Agenda
Agreements


2.
Establishment and
Maintenance of Nutrition
Early Warning System

No submission: Regions 4B, 8 and ARMM
Submit remaining results on or before 30
March for CO consolidation and
dissemination
ROs concerned to facilitate issuance of
Executive Order re organization of EWS
Team
InCharge
Actions Taken
As of 20 June 2015



Next schedule are: April (8 areas); June
(T’boli, S. Cotabato, Abra de Ilog)

Draft Executive Order re organization
of local EWS and EWS team sent to
Botolan, Zambales, Panabo City and
Ilagan City, for review and comment
of LGUs.
NNC support to LGUs which include
per LGU, 5 units of weighing scales
and pcs steel rules and 1 unit
computer printer shall be shipped
through the regional office for
ceremonial turnover and signing of
Executive Order organizing the EWS
team and MOA between the NNCLGU. The documents shall be sent to
the LGUs by 1st or 2nd week of July cc
regional offices, for review. Logistics
support to be released through the
regional offices within July
All nine (9) areas were able to conduct
their quarterly data collection 2nd week
April 2015, covering the first Quarter
2015. Status of implementation details
in NSD Updates for 2nd ManCon.
10
Agenda
Agreements
InCharge


ROs to assist areas in data analysis-support
to regions for meetings and field visit to
area at Php20,000 per region



RO to furnish CO copy of EWS quarterly
results

Actions Taken
As of 20 June 2015
The municipality of Abra de Ilog,
Occidental Mindoro, which had its
training last 21-24 April is scheduled
to do its first round of data collection
on 2nd week July 2015
Botolan, Zambales and Panabo City
already use an MS Excel-based
automated database management
system for consolidation of quarterly
FNS-EWS data collection
8 other areas were requested on 26 May
2015 to submit data (3-5 years) on
their respective FNS-EWS indicators,
as a requirement for determining
trigger levels and the design of their
respective automated database
management system
Botolan, Zambales provided NNC a
copy of its 2014 3rd and 4th quarter
FNS-EWS data collection results, using
the automated FNS-EWS database
management system. The LGU
identified some challenges along data
collection and limitations in addressing
recommendations of the EWS Team
due to inadequate funding since the
project was introduced mid-year.
11
Agenda
3.
Webby Awards
Agreements


4.
ISO 9001:2003 Client
Feedback Management
System




5.
Computer Replacement Plan 
2013-2014


InCharge

2014 Webby Awards for awarding in June
2015 covers January to November 2014
ROs requested to update their webpages and
social media account every two (2) weeks

It was reiterated that NSD to prepare
supplemental guidelines
Ms. Vega suggested to include DBM
indicators
Check tools for policy review
As of 13 March, summaries were received
only from CAR

All regions submitted inventory of
computers to NSD
IT staff will join AD team during the
scheduled inventory on the 2nd
2nd quarter to update the IT equipment
inventory and troubleshoot
ASec/ED Flores reiterated the need for
updating of inventory for documentation
purposes
AD/NSD


Actions Taken
As of 20 June 2015
The LGU also thinks that quarterly
results presented annually can provide
a better basis to address critical issues.
Meeting of the 2014 NNC Webby
Awards Board of Judges held on 18
June 2015; awarding will be held on
25 June 2015 as part of the 41st NNC
Anniversary celebration
NNC Memorandum Circular No. 012
dated 5 June 2015 re Adoption of the
Client Feedback Management System
Supplemental Tool for Policies issued
on 08 June 2015
Proposed joint AD-IT inventory
schedule for all regional offices in 2nd
quarter 2015 was postponed until
further notice
IT team only checked work stations to
determine if IT equipment needs repair
or upgrading or an entirely new set
purchased. Conduct of physical
inventory supported by inventory report
or IIRUP will still be done per Memo
dated 19 June 2015
12
Agenda
6.
Computer Procurement Plan
2014-2015
Agreements




7.
Monitoring of Nationwide
Implementation of Child
Growth Standards


The Inspection Committee on IT
Equipment accepted the 25 units that were
delivered that were not touchscreen,
contrary to what was specified in the
Purchase Order.
A memo containing the actions taken by
the Committee and recommendations is
being prepared
Some units were released in time for the
ASEAN Workshop Conference in late
February 2015.
Memo of Ms. Gawe as Head of the
Inspection Committee and Ms. Fernandez
as BAC Chair will be forwarded to OED
for consideration.
CGS tables and steel rule, Nutri-recipe
books were shipped on 16 December 2014
through Ximex Delivery Express Inc.
Awaiting for the IRP and DCR from
recipients for attachment to the payment
voucher
NSD was requested to check distribution
list (10-10-30)
InCharge
AD/NSD
Actions Taken
As of 20 June 2015

Memo for OED was submitted on 07
May 2015; for review

Recipient regional offices submitted
acknowledgement receipt to AD.
ARMM received 88 steel rules and
CGS tables last May 2015 but has not
submitted any acknowledgement
receipt to AD; processing of payment
voucher is suspended
Distribution list was approved on 08
November 2014. 3,818 steel rules were
allocated to category 1, 2 and 3 (10-1030) Priority Provinces, Top 100 NDMs
and Low OPT Coverage areas in 2013,
and Expansion Barangays with

13
Agenda
Agreements

Ms. Vega requested ARMM for the status
on height boards delivered to ARMM

AD to provide NPCs with list of suppliers
and fabricators of heightboard
Steel Rule

8.
BNS CSC Eligibility

9.
Recognition of long-serving
BNS

L. Victoria partially delivered 2,000 pieces
of steel rule on 26 February 2015. Still
awaiting completion of delivery for
inspection to start
Central Office to certify BNS Civil Service
Eligibility because the masterlist is with
NSD; ROs to recommend or endorse to
CO
NSD emailed the list for those who have
completely complied the requirements
likewise those with partial requirements
a.
InCharge


Actions Taken
As of 20 June 2015
Nutrition Early Warning System
Project. (Under NSD Concerns)
398 units of height board delivered to
NNC-ARMM allocated for
Maguindanao (HAIN Project) in July
2014
List of height board and weighing scale
suppliers was sent through email on 20
June 2015 as requested by regional
offices

Delivery of 3,818 pieces of steel rule
was completed in March 2015. AD has
not started inspection and shipment

BNS Certification issued in 2015 with
NNC dry seal as required by CSC RO

304 BNSs from 15 regions received the
Service Award during the 3rd BNS
National Conference held in Manila,
Vigan, Cebu and General Santos City
all in April 2015
Memo dated 18 May 2015 to Regions
4A, 4B, 5, 6, 9, 10, 11, 12, CAR,
CARAGA to follow up BNSs with
partially completed requirements to
comply until 30 June 2015

14
Agenda
Agreements
InCharge




10.
Formulation of Nutrition
Research Agenda, 20142016

11.
Updating of PPAN
Monitoring and Evaluation
System Phase II
Integrated Food Security
Phase Classification
(IPC)/IPC Chronic
Analysis Workshop

Scheme for granting cash incentive:
incentive given to BNS who were present
on the day of the BNS conference;
otherwise, cash advance was issued to
NPCs for non-attendees
NPCs to advise CO on names of awardees
attending the Conference for processing of
cash incentives
Follow up BNSs with lacking requirements
and submit to CO not later than 23 March
NSD to prepare TOR before proceeding to
the workshop

Pretest ongoing.


Actions Taken
As of 20 June 2015
BNSs who lack several requirements
prior to the sub-conferences may
submit additional documents however,
priority will be given to those with
already partially complete submission
Cash incentive and certificate of
recognition awarded to the longest
serving BNSs
TOR for the preparation of inventory
and PPAN-related researches and
research gap analysis drafted for
internal clearance at NSD and
comments of the ad-hoc PPAN
Research Committee
Updates together with item no. 18 for
discussion during the 2nd ManCon
Feedback from Reviewer:
1. Overall analysis was of an exceptionally
high quality
15
Agenda
Agreements
2. Significant attention paid to organizing the
data in the Evidence Repository and
facilitating ease of access
3. Significant effort was invested in
meticulously sourcing data, entering and
analyzing the data to achieve an integrated
analysis
4. Limited data for Food Quantity (HDDS
only)
Action to be taken:
1. Revise the IPC Chronic Food Insecurity
Report based on IPC GSU comments
2. Validate with and present results to
RDCs/SDCs
InCharge
Actions Taken
As of 20 June 2015



3. Disseminate to national level sectors as input
to food security and nutrition assessment and
strategic planning

Report was revised based on quality
compliance review of IPC-GSU. IPC
Chronic Analysis Report of Mindanao
circulated to IPC members for approval
on first week of June 2015.
Initial findings presented to NNC
TechCom on 21 April and during the
IPC Global Forum on 18 May in Italy.
Presentation to RNC/RSDC being
planned in July-August in Region 9 and
ARMM where the most chronically
food insecure provinces analyzed are
located
IPC Chronic Report, particularly the
Communication Template, underlying
factors and limiting factors of 18
provinces were sent to IPC working
group member agencies on 15 June for
review. Deadline of comments is on 22
June
16
Agenda
12.
2014 Nutrition Thematic
Report
13.
Philippine Food and
Nutrition Surveillance
System
Monitoring and Evaluation
and Local level Plan
Implementation (MELLPI)
14.
Agreements
InCharge
4. Conduct 2nd round IPC Chronic Analysis in
3rd Quarter 2015 to cover additional 15-20
provinces
 As of 13 March, draft concept paper and
TOR for hiring of consultant is with OED
for clearance
 TOR for completion in April 2015


ROs to submit remaining MELLPI
scoresheets to CO
ROs to give priority to LGUs with scores
below 75% and conduct sustained technical
assistance
The poorer the areas the more frequent
should the provision of technical assistance
be
UPLB was awarded the contract. TOR also
for revision to include other models

All divisions to furnish a copy of documents
for regular updating SAOB; submission of
financial accomplishment report and
contract awarded as completed



15.
Trial Study on Alternative
Height Measurement

16.
2014 PBB Physical
Accomplishments
a. Transparency Seal
Requirement




Actions Taken
As of 20 June 2015
Scheduled in 4th quarter 2015
A new concept paper for 2015
Thematic Report was drafted and for
internal clearance at NSD
TOR preparation for conduct of PFNSS
strategic planning workshop not done;
to be pursued in 3rd quarter 2015
Additional scoresheets received from
Regions 4A and 7
TOR was revised to exclude NCP
height board model made of metal and
include new prototype developed by
Dr. Celestino Habito; revised TOR still
for submission
FMD directly uploads updates on the
Transparency Seal under the section on
Statement of Allotments, Obligations
and Balances (SAOB) and Financial
Accountability Reports such as
quarterly financial report of operations
17
Agenda
Agreements
InCharge
Actions Taken
As of 20 June 2015
(QFRO) and monthly report on
allocations and disbursement

a. 2014 PBB Physical
Report



18.
Status on the Updating of
the Nutrition Results-based
Monitoring and Evaluation
System




Total of MFO1 and MFO2 = 95.808; thus
NNC is qualified for PBB because NNC
surpassed the 90% cut-off for all
performance indicators, for the 2 MFOs.
Regional offices/divisions to closely
monitor accomplishment report per
approved WFP
ROs to submit quarterly accomplishment
report within two weeks after each quarter
Response to the need for a more relevant,
simple, systematic, efficient and effective
monitoring and evaluation system for
PPAN
Monitor targets vs. accomplishments and to
evaluate results (outputs, outcomes and
impacts)
Produce information and lessons for
decision-making
Review and revision of existing M&E tools
and guidelines (Phase 1, accomplished in
2014)


Similarly, AD directly uploads its
updates under the section on Annual
Procurement Plan, Contracts Awarded
Still awaiting guidelines to be issued by
DBM
Updates to be discussed in NSD
concerns during 2nd ManCOn.
18
Agenda
Agreements



19.
DILG Memorandum
Circular No. 2015-19


Pilot-testing and standardization of the use
of M&E tools (Phase 2, ongoing)
Training of users of the M&E tools (Phase 2,
scheduled in June 2015)
Tools to be pretested:
1. National Nutrition Sector Results-Based
Monitoring and Evaluation (NNSRME)
2. Local Government Nutrition Monitoring
and Evaluation Subsystem (LGNMES)
3. Performance Appraisal of Local
Nutrition Workers (PALNW)
Re Accomplishment and Submission of the
Checklist on the Functionality of Provincial/
City/Municipal Nutrition Committees was
signed by DILG Secretary Manuel A. Roxas
and issued on 12 February 2015 was
received at NNC-CO on 04 March 2015
It was noted that the DILG MC 2015-19
states that accomplished checklist to be
validated through MELLPI; enjoins all
LGUs to submit the accomplished checklist
by end of June and December every year to
NNC and directs all Regional Directors to
cause widest dissemination of the MC and
provide technical assistance.
InCharge
Actions Taken
As of 20 June 2015

Region 11 initial distribution done last
year during 2014 1st quarter meeting of
NAOs and DCNPCs. Said DILG
circular was distributed during the 2015
1st quarter meeting of NAOs and
DCNPCs last March.
19
Agenda
20.
Feedback on the “Nutrition
Surveillance in the
ASEAN: A WorkshopConference”
Agreements
2. Recommended next steps:
 Adopted strategic recommendations for
ASEAN Nutrition Surveillance and
nutrition in general by workshop
participants
 Elevate to ATFMCH and SOMHD for
consideration and discussion of ways
forward in the context of ASEAN Post
2015 Health Development agenda
Timeline: 2015
 Aim for inclusion of nutrition-related
strategies in the drafting of the New
ASEAN Strategic Framework on Health
Development (2016-2020)
Timeline: 2015 to 2016
 Development of Plan of Action relevant
to nutrition through agreed operational
mechanisms in ASEAN Health
Cooperation
Timeline: 2016 to 2017
InCharge




Actions Taken
As of 20 June 2015
Draft report circulated to ASEAN
Member States participants of the
workshop through the ASEAN
Secretariat on 08 April
ASEAN Nutrition Surveillance
System conceptual framework drafted
and emailed to Technical Service on
10 June
The Senior Officials Meeting on
Health and Development (SOMHD)
will review the workshop
recommendations when it meets on
13-14 September 2015
DOH designated ASec Flores as focal
point for the ASEAN Task Force on
Food Safety, Subcluster on Food
Security. In addition, the focal point
system for ASEAN concerns within
DOH is being updated to include NNC
as additional permanent alternate for
the ASEAN Task Force on Maternal
and Child Health in addition to DOHDisease Prevention and Control
Bureau
20
Agenda
21.
Agreements
Schedule of 2015 NET

Validation Visits-CROWN,
Nutrition Honor Award and
Search for National
Outstanding BNS for 2014 





Contenders for 2014 NHA:
a. Polanco, Zamboanga del Norte (4-7
May)
b. Quirino Province (1-5 June)
CROWN Maintenance Year 2
a. Mandaluyong City (14-17 April)
b. Paombong, Bulacan (6-8 May)
c. Valencia City, Bukidnon (1-4 June)
d. Jordan, Guimaras (8-11 June)
e. Jagna, Bohol (7-10 April)
f. Mogpog, Marinduque (27-30 April)
g. Cauayan, Isabela (18-22 May)
CROWN Maintenance Year 1
a. Island Garden City of Samal (7-10
April)
b. Iriga City, Camarines Sur (20-23 April)
c. Maramag, Bukidnon (4-7 May)
d. Bangui, Ilocos Norte (25-28 May)
Schedule has been coordinated, team
composition and communication out
More NGO partners as NET members
Same tool, same sampling procedures and
protocol will be used
Some scoresheets were not received by the
central office or not acknowledged
InCharge


Actions Taken
As of 20 June 2015
NET to conduct validation visit in
Valencia City, Bukidnon and Quirino
Province on 15-18 June and 6-10 July,
respectively
Search for National Outstanding BNS
to be conducted from mid-July to end
of August
21
Agenda
Agreements
Nutrition Information and Education Division
1.
PGN Trainings for
 Training guidelines issued through Memo
Barangays
2015-022
 No report of accomplishment received since
last ManCon in December 2014
 Request for training funds received from
Regions 7 and 3 only
 Regional to procure training materials except
Pabasa Kit which is copyrighted by NCP
2.
PGN Training in ARMM
 No funds have been allocated to ARMM in
2015 since the region did not submit targets
for training
 NO III Lidasan responded to the concern
that despite the high utilization of fund
released to ARMM, the region was able to
cover only 39% of its target batches by
noting that cost of travelling has increased
since 2010 when the WFP in the MOA
between NNC and ARMM-DOH was signed
 ARMM shall submit the report of the
trainings conducted once cleared with OIC
NPC Sinolinding. NNC-ARMM to submit
written explanation why other areas cannot
be reached
 NNC shall continue to assist ARMM by
identifying forms of support other than
trainings
InCharge
Actions Taken
As of 20 June 2015

Received reports/updates from
Regions 2, 3, 5, 6, 7, 10, 4B, 13, NCR
and 11 (from follow-up email sent 15
June requesting submission of training
reports)

No report was submitted by NNCARMM to date

Current support to ARMM includes
training on NPM, BNS Basic Course,
Nutrition in Emergencies, Nutrition
Month, local media campaign, PGN
22
Agenda
3.
PGN Training Monitoring
Agreements



4.
Training on Nutrition in
Emergencies for Regional
Cluster



5.
Training on Nutrition in
Emergencies for Priority 3
provinces



6.
Training for Model IYCF
Barangays

ROs to continue monitoring areas provided
with training
Monitoring report to indicate number and
areas where support groups are organized,
resolutions on IYCF enacted and counselling
done
CAR submitted additional report in August
2014 while NCR and Region 9 submitted on
16 March and Region 1 on 17 March 2015
Allocation provided for all regions
To target regional cluster members
ROs to submit schedule of training and
request for fund release
Regions 1, CAR, 3, 5, 6, 7 and 9 have an
allocation of 1 batch
Regions 2, 4A, 8 and CARAGA have 2
batches
Regions that will request funds should
submit schedule of training
CAR and CALABARZON to complete
targets and ARMM to submit report
InCharge

Actions Taken
As of 20 June 2015
monitoring as well as for operational
costs. Other NNC support still to be
identified subject to availability of
funds within the rest of 2015
Status to be discussed in NIED Updates
during 2nd ManCon

Status to be discussed in NIED Updates
during 2nd ManCon

Region 3 and 8 submitted request for
funds; already released
23
Agenda
7.
Documentation reports
NPM/BNS Training
Agreements
InCharge
Actions Taken
As of 20 June 2015

As of 13 March 2015, ROs with no 2013
documentation reports:
 NPM – Regions 4A, 5, 6, 7, 8; Region 8
cannot retrieve its report; Region 6 to
submit highlights through email
 BNS – Regions 4A, 5, 6
 ROs with no 2014 documentation reports
 NPM – Regions 4A, 4B, 5, 6, 8, 9, 11,
ARMM
 BNS – Regions 4A, 4B, 5, 6, 8, 9, 11,
ARMM
 ROs submitted acknowledgement receipts
of manuals
 NPM – Regions 1, 4A, 7, 8, ARMM
 BNS – Regions 1, 4A, 8, 10, 12,
CARAGA, ARMM
 NPC Panlilio informed that RO 3 received
letter from Auditor Raneses re PGN and
IYCF training to refund the balance of
Php2.3 M reflected in the bank account.
She added that COA started to check the
region’s liquidation status. Ms. Quillope
reiterated the request she made during the
TA visit to the regional ofice to attach in
liquidation voucher/report the checks issued
and cash in bank register.

Regions still to submit documentation
reports:
 NPM – Region 11;
 BNS – Region 11, ARMM

No new submission received
24
Agenda
Agreements

8.
2014 Nutrition Month

9.
Radyo Mo sa Nutrisyon



A/Sec Flores instructed Ms Fernandez, AD
to verify from Civil Service rules and
procedures on what sanction could be
applied for dereliction of duty in particular
the non-completion and submission of
liquidation documents despite repeated
requests to do so. She added that AD should
prepare another memo for AA VI Dulce
Santos to start due process for administrative
sanctions.
2014 NM no documentation report received:
Regions 7, 8 and 11
Ms. Raval informed that NNC’s radio
Program Radyo Mo sa Nutrisyon aired over
at DZXL 558 kHz, and its hosts, ASec/ED
Flores and Mr. Rod Marcelino were
recognized as Best Development-Oriented
Talk Show and Best Development-Oriented
Talk Show Hosts at the 9th Gandingan
Awards, respectively.
The awards are two of the Core Awards
given during the awards night held on 21
March 2015 at Dioscoro L. Umali Hall,
UPLB.
Gandingan is an award giving body,
facilitated by the UP Community
Broadcasters’s Society that recognizes
efforts of different people, programs and
InCharge


Actions Taken
As of 20 June 2015
Ms Fernandez spoke with CSC
Regional Director Echavez who replied
positive; however she was cautioned
that due process should be strictly
observed and documented
A memo regarding liquidation was
prepared by FMD and sent thru mail on
19 May 2015

No documentation report received

Pilot episode for Year 6 will start airing
on 27 June 2015
25
Agenda
Agreements
10.
One Nutrition One Nation
Radio Program

11.
Local Media Plan

materials from the broadcast industry in both
the national and community level.
Ms. Raval informed that regions 8, 9 and
ARMM did not submit suggested resource
persons.
As of 13 March 2015, regions 10, 11, 12,
ARMM, CARAGA and NCR to submit
revised local media plans
InCharge
Actions Taken
As of 20 June 2015






12.
Katumbas ay Biyaya

Season 10 started airing on 10 March with
new time slot at 10:30 am instead of 10:00
a.m. every Saturday


One Nutrition One Nation was able to
hold interviews with those personalities
identified by the regional offices
Local Media Plans for 2015 of all 17
ROs have been approved
2015 local media funds released except
CARAGA with only 57% liquidation
of cash advance
10 ROs submitted accomplishment
report on 2014 local media campaignRegions 1, 2, CAR, 6, 8, 9, 10, 12,
NCR, CARAGA
Regions 3, 4A, 4B, 5, 7, 11 and
ARMM still to submit 2014
accomplishment report
ROs 1, CAR, NCR and 10 submitted
prototypes of developed IEC materials
Soft copy of Season 9 was emailed to
nncsikat on 26 March; CD copy of
Katumbas ay Biyaya Season 9 for
regional offices will be distributed
during the 2nd ManCon
Production and airing of Season 10 is
ongoing
26
Agenda
Agreements

13.
Low-Cost Recipe Books


14.
NNC 40 year book

15.
NNC Information
Materials and T-shirts

16.
Pinggang Pinoy

NCR and Region 8 were requested to help
locate the winners for the real-life drama
stories who will receive Php5,000.00 each
Distribution list was provided and AD was
requested to facilitate delivery
ROs to coordinate with DSWD for the
allocation for 4Ps family beneficiaries
Regions 4B, 5, 9, 11 and CARAGA
submitted ARs.
Ms. Raval clarified the use of the new DOH
logo which is not only for T-shirts but for all
collaterals. The new DOH logo includes the
letters D and H in between the original logo
ROs to continue promotion of Pinggang
Pinoy but should use the template and not to
make changes in the design
InCharge





17.
Communication Plan for
NGF

Received 2014 accomplishment reports of
Regions 1, 6, NCR, 9 and CAR


Actions Taken
As of 20 June 2015
Per DZRH, all of the 10 winners have
received their cash prize
100 pieces of recipe book each were
given to all regions as part of NNC’s
support to DOH’s HI-5 Summit
Delivery of RO and LGU allocations to
be facilitated by AD
On going printing of 3000 pieces of
Pinggang Pinoy placemats for
distribution to participants of Buntis
Congress and for walk-in requests
No update yet from FNRI on the status
of Pinggang Pinoy for other age groups
Region 2 submitted accomplishment
report for NGF on 23 March; Region 7
submitted on 4 May; and Region 10
submitted on 9 June.
Region 9 furnished CD copy of locally
produced NGF materials on 9 March
27
Agenda
Agreements
18.
Buntis Congress

As of 13 March 2015, areas identified per
meeting with DZMM are: NCR – 24 May;
Bulacan – 25 July; Iloilo City – 26
September and General Santos City – 24
October
19.
3rd National Conference of
NAOs Conference Kit

20.
Flyer on Nutrition for
Senior Citizens (SC)

Left-over conference kits for nutrition action
officers of CAR were delivered on 12 March
2015
Distribution list for the 100,000 copies of SC
flyer being revised; AD to be requested to
facilitate delivery
InCharge




21.
22.
2015 Nutrition Month
Nutriskwela Community
Radio Network Program
Phase 4
1. Hands-on training
(HOT)


Regional offices that submitted NM plans
are regions 2, 3, CAR, 7, 10, 11 and
CARAGA

NPCs of Regions 1, 4B, 5, CAR, 9, and 12
to attend as RP for the first day of the


Actions Taken
As of 20 June 2015
NCR event done on 23 May 2015.
Bulacan event will be held at BarCIE
International Convention Center,
Catmon, Malolos, Bulacan on 25 July
2015; DZMM still to confirm final data
and venue for the other congresses
Distributed allocation for selected
Nutriskwela community radio stations
during monitoring
300 copies provided during anniversary
of the Philippine Center for Geriatric
Health on 15 May 2015
Copy provided to COA in response to
NNC’s support for SCs
ROs 4B, 6, 9 and NCR submitted NM
Plans and have been acknowledged
Acknowledgement memo for ROs 4B
and 6’s NM Plans are for internal
clearance at NIED
10 radio stations were established from
March to May ; 3 new stations were
monitored in June
28
Agenda
Agreements
training and for the last day for the
inauguration of the station
NPCs to present regional nutrition situation
and give message during inauguration
NPCs was requested to monitor the stations
Region 5 to assist following-up Sorsogon
State College (SSC) for response on
upgrading


Regions (except Region 3 and NCR) to
continue monitoring the stations and submit
copy to Central Office


6th National Conference is scheduled on 7-8
October 2015 in Tubod, Lanao del Norte;
meeting withStation Manager Lyndon Calica
held 17 February to discuss feasibility and
counterpart of provincial government
Timetable:
1. TNA Validation, March-April
2. Development of Syllabus, May-June
3. Preparatory activities, June-July
4. Conduct of training, 10-14 August
(Batch 1); 24-28 August (Batch 2); 711 September (Batch 3)

b. Upgrading of existing
stations
24.
Training of D/CNPCs on
Nutrition Program
Management
InCharge





Actions Taken
As of 20 June 2015
NPCs/technical staff presented the
Regional Nutrition Situation during the
HOT except Region 5
SSC emailed a letter but not signed by
the SSC President; returned the email
and waiting for the signed request. No
response was given after the deadline
and thus, another radio station was
considered for upgrading
No new monitoring report received
NIED targeting same schedule for the
training
29
Agenda
25.
Validation of TNA
Agreements




26.
Report on TNA Results


27.
rd
3 National Conference of
Barangay Nutrition
Scholars





ROs to conduct a simplified Focus Group
Discussion among selected D/CNPCs (8-10
pax)
Objective is to determine additional
training gaps and which are no longer
applicable, if any
Use of guide questions
To be dovetailed with regular D/CNPC
meeting or during visit to LGUs
Able to identify knowledge and skills that
need to be strengthened
Include recommendations for enhancement
of KPI
Use of report
Acknowledged support of NPCs of Regions
1, 7 and 12 in selecting and negotiating with
venue to obtain good terms
Venues
1. Metro Manila – Crown Plaza Manila
Galleria, Ortigas, Pasig City
2. Vigan City – Vigan Convention Center
3. Cebu City – Waterfront Hotel
4. GenSan City – KCC Convention and
Events Center
NIED to issue advisory on venue
Longest serving BNS awardee to be invited;
on top of allocation
InCharge

Actions Taken
As of 20 June 2015
Based on reports from ROs, some
conducted FGDs while some asked
D/CNPCs to fill up matrix

Results of validation of trainings
received from regions; to serve as basis
for development of training design

Conference conducted as scheduled.
LuzViMin BNS Federation, Inc. was
able to have a resolution signed to push
for the enactment of legislation on the
BNS program
30
Agenda
Agreements


28.
Advocacy to pursue
legislation on BNS
Program



ROs to help confirm attendance of awardees
List of lodging places shared by regions 1
and 12
Use conference as an opportunity to
advocate for PD 1569 amendment
Senators Cynthia Villar for Cebu and Bam
Aquino for Metro Manila confirmed as
Keynote Speaker
Senator Bam is requesting information on
proposed bill
InCharge
Actions Taken
As of 20 June 2015




Senator Bam Aquino delivered
Keynote Message on 7 April (Metro
Manila cluster) as scheduled and
committed to support passing of bill
amending PD 1569.
Senator Villar was not able to attend
but sent her son, Congressman Mark
Villar, to represent her during the
Cebu subconference. He noted the
need to uplift the condition of the BNS
and committed to have further study
on the matter to help pass legislation
on BNS program.
NIED provided information on the
BNS, the BNS program and current
bills in HOR and Senate as requested
by Senator Aquino prior to the
conference
The results of the Review of the BNS
Program and PD 1569 and the
resolution of the LuzViMin BNS
Federation formulated during the
national conference in April have not
been submitted to date
31
Agenda
29.
Plans for 2015 Nutrition
Month
Agreements



30.
NM Possible activities





31.
CSC Memo Circular No.
05 S2015 on the 10
Kumainments


Theme: Timbang iwasto, sa tamang
nutrisyon at ehersisyo
It was suggested that NM focus on
childhood obesity because of the evidence
but the ManCon agreed to target all age
groups including adults
Actions should be guided by evidence-based
interventions
National launch to promote a campaign to
address childhood obesity
Promote at least 30 minutes of daily exercise
Reduce exposure of children to marketing of
unhealthy foods and non-alcoholic
beverages
Ensure healthy food environments
(availability of healthy foods)
Nutrition promotion for parents and
caregivers
ROs were requested to disseminate CSC MC
to government offices in region
DFA posted the 10 Kumainments flyer in its
website and requested embassies and
consulates to do the same
InCharge



Actions Taken
As of 20 June 2015
Drafted TOR for hiring of event
organizer to mount NM launch on 01
July; 2 to 3 hour program to highlight
efforts of various sectors on addressing
overweight and obesity
To participate in Mandaluyong City’s
mass Zumba dancexercise targeting
40,000 pax
Portion buys on GMA 7 on Unang Hirit
and Idol sa Kusina as part of media
promotion on healthy diets to prevent
overweight and obesity
 Application for trademark registration
is on going; if there was no opposition
to the 10 Kumainments trademark
within 2 months, the certificate of
registration can be issued by the
Intellectual Property Office (IPO); the
32
Agenda
Agreements
InCharge

32.
NNC Bulletin name contest
Already posted in Philippine embassies of
Australia, Canada, Germany, Japan, Italy,
US
 Deadline for submission of entries extended
until 30 March 2015


33.
Status of submission of
reports
Administrative Division
1.
ISO 9001:2008 Milestones
Management Review of
NNC’s Quality
Management System

ROs were requested to email updates to
nncsikat yahoo group

Certification is valid for 3 years, expiring 3
years after the date of the last day of the
initial successful audit.

TUV Rheinland is the 3rd Party Certifying
Body
 Scope of audit: Quality Management
System, Management Core and Support
Processes
Actions Taken
As of 20 June 2015
10 Kumainments bread tablet will then
include the “TM” sign and cannot be
modified
A total of 16 entries were received for
the NNC Bulletin name contest from
staff in the central and regional offices;
no winner selected; editorial team to
come up with the title of the bulletin
Requested ROs to submit news
articles/items for the regional updates
page of the bulletin

Results of Certification Audit to be
presented during 2nd ManCon.

8 of the estimated 18 operational
procedures were already finalized and
signed. These are:
1. Management Audit and
Improvement Program (MAIP)
2. Training & Development
3. Recruitment, Selection and Hiring
33
Agenda
Agreements
InCharge



Schedule of Audit
Stage 1: 14-17 April 2015
Stage 2: 4-5 May 2015

Sites:
Central Office
Regional Offices – Region IVA and NCR
Other sites – Additional regions for
discussion/selection on 2nd and 3rd Audit
Ms. Vega suggested that the assessment
report resulting from the Management
Review made by Engr. Fenix be revisited




Actions Taken
As of 20 June 2015
4. Public Information
5. Capacity Development
6. Policy Formulation
7. Information and Communications
Technology and
8. Financial Management
Controlled copies of these documents
were issued in time for the 8 May 2015
Certification Audit at CO. Likewise,
ROs covered by the 2nd cycle IQA were
already provided with controlled
copies. Other regional offices will be
given their respective controlled copies
during the 2nd ManCon.
2nd Cycle IQA, already completed in
CAR, Regions 7, 8, 10, 11 and 12.
Third Party Certification Audit was
done:
 Stage 1 – 17 April 2015
 Stage 2 – 7 May 2015, NCR and
CALABARZON
 8 May 2015, Central Office
Completed; ISO Core Group reviewed
highlights of findings of Readiness
Assessment and Management Review
during strategizing meetings held on 14
April, 21 April and 5 May 2015 in
preparation for 3rd Party Certification
Audit.
34
Agenda
Agreements

2.
Submission of 2013
Performance Appraisal
System

3.
Revised Strategic
Performance Management
System (SPMS)

Ms. Fernandez informed that there is
already a coding system developed by AD
for discussion, dissemination and sharing
with divisions and regional offices.
Ms. Vega’s 2013 PAR for evaluation of
ASec/ED Flores; Ms. Fernandez and Ms.
Abella for second semester to submit their
PAR
Controlled copies of the NNC SPMS were
distributed during the 1st ManCon S2015.
SPMS should be based on 2015 WFP and
targets are non-negotiable
InCharge
Actions Taken
As of 20 June 2015
 To be presented during the 2nd
ManCon 2015
 2014 PARs using DBM format
submitted to AD by staff from Regions
1, 2, CAR, NCR, 6, 10 and CARAGA
 Memo to be drafted to call attention the
need to complete information required
specifically trainings needed to improve
performance and attachment of staff’s
accomplishment report.
 This is in recognition of the
findings/observations during the IQA
and Third Party Audit by TUV Rhein


Received on 24 March 2015, CSC
letter dated 5 March 2015 officially
approving for implementation NNC’s
SPMS.
Within 3 months after implementation
of the SPMS, the following are to be
submitted to CSC-NCR:
1. Report of implementation
2. SPMS communication materials
3. Accomplished OPCR, DPCR and
IPCR
4. Accomplished professional
development plan
35
Agenda
Agreements
 Submission of APCR and IPCR will be on
15 April 2015 for approval
InCharge


4.
Purchase of Generator Set
5.
2015 Training and
Development Plan
 AD to prepare request for technical
assistance from DOH-HFDB for installation
of the generator set.
 Allotted budget for CY 2015 is
Php1,680,000.00 but total budget
requirement is Php1,737,132.00 exceeding
allocation by Php57,162.00
 All staff including Job Order / Contractual
have opportunity to attend training and
development activity.
 For individual training, the PDC gives
priority to those that are relevant to
divisions/regional office’s mandate
 Staff to attend at least 1 training during the
year
 Attendance to the convention by NPC and
regional NO III shall be on alternate basis





Actions Taken
As of 20 June 2015
R/IPCR received from Regions 2,
CAR, 4, 10 and CARAGA
However, the column on allotted
budget should be accomplished based
on approved work and financial plan.
Memo request dated 19 June 2015
already faxed to the office of Dir.
Abesamis.
Implementation of individual trainings
is expected to pick up in the 2nd
semester.
The PDC in its 17 June 2015 meeting
agreed that the PDC Secretariat shall
conduct regular monitoring through
issuance of reminder memos a month
before the scheduled training
For improved utilization of T & D
fund, an omnibus special order was
also drafted (still for submission to HA)
for all NPCs and DCs (except NPPD)
to conduct team building activities
between the months of July and
August.
For group trainings, P274,000.00 was
already spent for conventions
attended/still to be attended by NNC
staff. Expenditure under this category
includes registration fees for PAN
36
Agenda
Agreements
InCharge



6.
2015 Annual Procurement
Plan




All regional offices to take PPMP seriously
to prevent over budgeting. ROs were
requested to review their PPMP and submit
to AD for final consolidation
Regional prices should be considered in the
assumptions since each RO is unique in
terms of pricing
Vehicle maintenance should include not
only fuel but also minor maintenance such
as lubricants, and usual “wear and tear”
Major vehicle repair can be funded
separately as per request from the ROs


Actions Taken
As of 20 June 2015
Convention which will still be held on
7-8 July 2015.
For support to post-graduate studies of
staff, P195,845 was utilized for the
Regional Security and Development
Study (RSDS) of NPC Reario to
Germany including her dormitory fees
required by the NDCP-MNSA course.
Expenses for the conduct of Re-Entry
Plans of NO III Lonzaga and NO III
Ekong required in the ongoing Public
Management Development Program
(PMDP) Batch 10 training in DAP
Tagaytay will also be covered by the
T&D funds.
Please refer to status of T & D fund
utilization in tab under AD concerns.
The 2015 APP was finalized and signed
on 19 June 2015 with a budget
allocation of P238,389,413.20. Central
office has an allocation of
P155,843,510.00 while the regional
offices have an allocation of
P73,377,079.00. A contingency fund
of 4% of total budget is likewise
factored pursuant to the DBM template.
Details of the 2015 APP by expense
item are shown in the tab under AD
concerns.
37
Agenda
7.
2015 Property Inventory
Agreements

ROs to submit 2014 Inventory Report signed
by COA on 15 March 2015

Sec. Sinolinding requested the inclusion of
NNC-ARMM in the schedule of property
inventory
AD to prepare memo on the schedule of
inventory
There are 85 contractual employees for the
1st semester 2015
Allocation for hiring contractuals Php10M
over the actual need of Php19M
Since there is budgetary shortfall, there will
necessarily be a reduction of allocation for
the 2nd semester
FMD to review other PAPs savings to
augment the requirements probably by May
Issues related to number of JO/contractual
should not be more than ½ of the total
organic personnel

8.
Status of Hiring of
Contractual Employees





InCharge
Actions Taken
As of 20 June 2015
 All central and regional offices
validated their respective concerns in
the Draft 2014 Inventory Report.
Comment/additional inputs were
incorporated in the draft. Finalization
of the report is ongoing. Completion of
2014 Inventory Report is targeted on 15
July 2015.
 Property inventory to be conducted in
NNC-ARMM on 23-25 September
2015
 Memo dated 19 June for distribution
during 2nd ManCon
 To date, there are 87 contractual staff
whose contracts will end in 30 June.
 Amount utilized for 1st semester is
estimated at P7.9 M leaving an
estimated balance of P2.1 M.
 Proposed hiring plan for the second
semester shall be presented during the
2nd ManCon.
38
Agenda
Agreements
InCharge
Actions Taken
As of 20 June 2015

9.
Monetization of Leave
Credits
CARAGA intends to recommend promotion
of one (1) NO II to NO III to be responsible
for the day-to-day activities of NNCCARAGA
 ASec/ED Flores suggested that RD Molon
to scout possible person to be hired as NO
III
 NPC Panlilio requested to hire AA VI and
include in the T&D especially on Basic
Accounting
 To look into the programs if technical and
administrative staff could be included in the
budgetary requirements e.g. MELLPI
 Other sources of savings could be savings
from purchases: ABC vs actual = savings
 As agreed during the 23 February 2015 IMC
meeting, there will be a ceiling in the
availment of monetization of leave credits as
follows:
Justifiable Reason
No. of days
allowed to be
monetized
Health, medical, hospital and
30 days
educational needs
Rehabilitation and other
25 days
housing needs
Augmentation of income
20 days
 Ms. Rowena Gomez was promoted
from contractual NO II to NO III
effective 15 April 2015 while NO I
Leah Vina Vargas was promoted to NO
II effective 15 May 2015.
 NNC Memorandum No 2015-005 dated
13 March 2015 re: Guidelines on
Monetization of Leave Credits was
circularized to all employees.
39
Agenda
Agreements
Financial and Management Division
1. Year-End Procedures and
 This is an update to the 4th ManCon S2014
Cut-Offs
agreement. Latest report will be part of
FMD discussion as main agenda.
2. 2014 Budget Performance
 Increased budget utilization rate for 2014,
from last year’s (2013) rate of 92% to this
year’s 97%
 Rates and figures show that NNC now has
better capacity to absorb greater level of
budget
3. 2013-2014 Regional Funds
 The matrix shows that there was an
increased disbursement rate of 5.2% and
reduced refund of 0.7% in 2014 as compared
with the 2013’s rate.
4. 2014 Refunds, regions
 ROs to refund unspent balance of prior
years’ fund transfer
5. 2014 Disbursements,
 ROs to fully settle 2014 undisbursed and
regions
unliquidated funds
6. 2014 PBB
 Indicator 1 (Obligations BUR) – percent of
Accomplishments for GASS
actual obligations to total allotment for PS,
MOOE, CO = 105.41%
 Indicator 2 (Disbursement BUR) – percent
of actual disbursement (cash and non-cash
except PS) to total obligations for MOOE,
CO = 111.75%
 Indicator 3 – FY 2013 Financial Statements
were submitted to COA on 27 March 2014
InCharge
Actions Taken
As of 20 June 2015


Update for discussion as main agenda
of 2nd ManCon under FMD Concerns.
Update for discussion as main agenda
of 2nd ManCon under FMD Concerns.
40
Agenda
Agreements
InCharge
Actions Taken
As of 20 June 2015

7.
a.
Indicator 4 – Report on Ageing of Cash
Advance Liquidation was submitted to COA
on 11 December 2014
Key considerations in 2015 Budget Execution
National Budget Circular
 NBC No. 555 S2015 is about the preparation
No. 555 dated
and submission of Budget Execution
28 October 2014 Documents (BEDs) – BED 1 (Financial
Submission of Budget
Plan), BED 2 (Physical Plan), and BED 3 –
Execution Plans and Targets
Monthly Disbursement Program (MDP).
for 2015
 It prescribes policies, procedures and
guidelines in setting up the details of plans
and targets including effective budget
programming.
 The Circular mandates all government
agencies to prepare and submit BEDs based
on the 2015 National Expenditure Program
(NEP) since during BEDs preparation, the
2015 GAA has not yet been approved.
 The Circular also requires submission of
BEDs online through the DBM’s Unified
Reporting System (URS).
 For 2015, the Annual Procurement Plan
(APP) which shows the projected monthly
procurement in terms of quantity and cash
requirements will form part of the BEDs.
41
Agenda
b.
NBC No. 556 dated
05 January 2015 Guidelines on the Release of
Funds for 2015
Agreements
Continued Implementation of Budgetary
Reforms
 General Appropriations Act-as- Release
Document (GAARD) – means
budget or “appropriations” are considered
released as allotments once the President
signed/approved the GAA into law
 Accounts Code Structure (UACS) – to
ensure efficient fund release, accounting and
reporting of financial transactions of
government agencies
 Performance-Informed Budgeting (PIB) – to
provide framework for more informed
resource allocation and management
 Checkless Payment Scheme (CPS) – to
speed-up settlement of government payables
 It was emphasized all government
agencies to strictly adopt the Checkless
Payment Scheme
 FMD to clarify if there is a bank service
charge being imposed on a LBP to LBP
transaction
 In consultation with COA Auditor, cash
advance to regular and special disbursing
officers can now be issued through Advice
to Debit Account (ADA) but disbursing
officers are required to withdraw the full
amount as soon as cash advance is credited
to their existing accounts to prevent possible
InCharge
Actions Taken
As of 20 June 2015

No bank service charge (BSC) for
LBP to LBP transactions. Charges
are imposed for LBP to other bank
transactions only.
42
Agenda
Agreements



InCharge
Actions Taken
As of 20 June 2015
misuse of cash. The cash advance shall be
kept in the vault.
Below illustrates the Fund Release System
for 2015
1. Agencies submission of BEDs on 30
November 2014
2. GAA will serve as allotment release
document for items in the For
Comprehensive Release (FCR) list
3. Obligation of Agencies of their budgets
4. Release of disbursement authorities
including comprehensive NCAs for 1st
semester
5. Budget and Financial Accountability
Reports (BFARs) will serve as guide
for further released
Validity of 2015 Appropriations (GAA, RA
10651) shall be as follows:
PS
: 31 December 2015
MOOE & CO : 31 December 2016
Automatic Appropriations
RLIP
: 31 December 2015
Validity of NCAs:
 Regular MDS Sub-Accounts – until the
last working day of the 3rd month of a
quarter
 Special MDS Accounts (Retirement
Gratuity/Terminal Leave) – until the last
working day of the following month
43
Agenda
Agreements

8.
2015 Budget Update


9.
Update on 2015 Cash
Utilization



Trust MDS Accounts – until the last
working day of the year
As of 28 February 2015, actual obligations
were recorded at 28.4% against 2015 total
budget while 103.5% against target per
BEDs.
For prior year’s allotment or 2014
Continuing Appropriations, was able to
obligate Php4.17 million out of the Php10.84
million, equivalent to 38.5% utilization rate
As of 11 March 2015, Php56 million out the
Php58 million total available NCA was
spent, equivalent to 96% utilization
FMD requested an additional Php17M NCA
from DBM
Included in the Php6.34 million balance of
2014 ConApp programming are
requirements for the repair and renovation of
regional offices:
- Region 1 - Php150,000
- Region 5
300,000
- Region 6
380,000
- Region 7
100,000
- Region 8
500,000
- Region 9
186,000
InCharge
Actions Taken
As of 20 June 2015

As of 15 June, funds were released for
the repair/renovation of the following
regional offices:
Region
Amount
1
9
CAR
6
Php150,000.00
186,422.91
390,000.00
380,000.00
Date
Released
3/2/2015
3/9/2015
3/25/2015
3/25/2015
44
Agenda
Agreements




NPC Panlilio asked if Region 3 can also be
given funds for the repair of comfort room
using the 2014 ConApp.
ASec/ED Flores and Dir. Molon suggested
for her to check or request first from the
DOH RO to fund the repair since the repair
of toilet is minor with low budget
requirement
Dir. Molon requested FMD to look into
accounts of CARAGA and reconcile it to
FMD records
ASec/ED Flores requested FMD to go to
CARAGA to reconcile financial records.
FMD to look also into the reports brought by
Dir. Molon before going to CARAGA for
the technical assistance
InCharge
Actions Taken
As of 20 June 2015



NPC Panlilio requested another technical
assistance visit from FMD similar to the
post-MAIP visit done by Ms Quillope in late
2014. Ms. Quillope responded that all

NNC CARAGA through memorandum
dated 12 March 2015 was requested to
submit the following reports so that
FMD could make the initial
reconciliation:
1. Cash-In-Bank Registers (CIBR) per
fund release or activity, and
2. Updated Subsidiary Ledger for
NNC CARAGA disbursements
preferably prepared by the DOH
CARAGA Accountant
Preparationof the above-requested
reports is still ongoing per feedback
received from NNC CARAGA.
Technical assistance was provided by
FMD on 08 April 2015 with the end
view of settling the 2013 outstanding
45
Agenda
Agreements
related financial documents should be made
available first before she could make another
visit because it will not be practical if she or
a staff of FMD went to the regional office,
but the pertinent documents are not made
available.
10.
Reminders



InCharge

Actions Taken
As of 20 June 2015
fund transfer for IYCF trainings
amounting to Php2.2 million.
The issue was not settled because
related liquidation documents were not
presented by AA VI Santos and NO III
Pasos on 08 April. A memorandum
was issued again on 29 April 2015
reiterating the submission of liquidation
documents and full settlement of the
Php2.2 million remaining unliquidated
balance
ROs to submit weekly report on the status of
fund utilization
ROs to submit liquidation reports (Cash-inBank Register, Cash Disbursement Register
and Report of Checks Issued) with stamped
received by COA
All divisions and regional offices to ensure
program implementation proceeds as
planned
OTHER MATTERS
Feedback on the 1st Quarter 2015 Meeting of RNPC Association
1. Name of Association
 Proposed names:
 Association of Regional Nutrition
Program Coordinators of the
Philippines, Inc.

All three proposed names were not
accepted by SEC since their records
showed that these were already
existing. New name for association
included in agenda for NPC meeting
on June 26.
46
Agenda
Agreements
InCharge
Actions Taken
As of 20 June 2015

2.
Schedule of meetings

3.
Need for guidelines on the
use of official vehicles
outside area of
responsibility (e.g.
attendance to official
invites/affairs)
Quarterly Meetings

General Assembly/ YearEnd meeting
Team Building

4.
5.
6.
7.
8.


Feedback Reporting to NNC 
Management
Creation of NPC Yahoo

group account
Regional Nutrition Program
Coordinators Association of the
Philippines, Inc.
 NNC Nutrition Program Coordinators
Association of the Philippines, Inc.
Quarterly (dovetailed with ManCon, yearend meeting as the General Assembly
NPC resolution requesting NNC Central
Office for guidelines on use of vehicle for
official functions outside the region

Already implemented by CO

For further discussion in NPC Meeting
on 26 June
NPCs attendance in all meetings (March,
May, June and September)
NPC attendance to General Assembly
(December)
Association Secretary to prepare proposal to
be submitted to CO for funding

Already considered by CO

Dovetailed with 4th quarter ManCon

Propose inclusion as part of ManCon regular
agenda
President and Secretary to work on this after
ManCon (March)

Team Building proposal submitted to
CO to dovetail with 2nd quarter
ManCon in May. However, ManCon
was moved to June so a revised
proposal will be prepared for August
team building
Already being implemented

To be discussed in meeting of NPCs
Association on June 26.
47
Prepared by:
LORNA L. RODRIGUEZ
Administrative Assistant III
Noted:
Assistant Secretary of Health Maria-Bernardita T. Flores, CESO II
Executive Director IV
48