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Thank you for your attendance and participation in the first Academic Chairs & Directors meeting of the new academic year! For your convenience, below you will find a summary of agenda items, information, and links to resources, policies and power point presentations discussed during the meeting.
The next meeting will be held on Thursday, October 18, 2012, 9-11am in Smith 294.
Topic and Summary
Welcome and Remarks - Sona
 As part of OAA’s efforts to review and revise processes in terms of efficiency and where OAA adds “value,” Sona touched on the idea of expediting department, schools and college level processes and how to streamline and make more effective processes such as sabbaticals or the hiring process. Her goal is to figure out ways to support Chairs and
Directors so that department, schools and colleges are better served.
Resources, Links and Websites
Sona’s Convocation Presentation: http://www.pdx.edu/oaa/convocation-2012
Sona suggested that if you have questions that are not being answered or if you need additional information, do not hesitate to contact her and she will do her best to answer them.
Research and Strategic Partnerships – Jon Fink, Mark Systma and Dawn Boatman
 Role of Research in the Development of the New Budget Model: To-date discussion has focused on the importance of SCH generation. The role of RSP is to ensure that research effort is supported and that departments are adequately rewarded for research by the budget model.
RSP Goals:
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To streamline administrative aspects of the research process, maximizing satisfaction and productivity of faculty members and their collaborators, while safeguarding the interests of our sponsors;
To encourage the growth, responsiveness, and success rate of large, interdisciplinary research initiatives;
To more effectively connect PSU research with the needs of our business, civic and education partners.
New PIAF, Allocation of Credit/Allocation of Responsibility: There is a new PIAF form published on the SRP (see below) website that includes:
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New process for recognizing co-Principal Investigator (Co-PI)s' contributions to sponsored projects and distributing the funds recovered from charging Facilities and Administrative (F&A) costs on the projects among multiple investigators and their associated colleges/units.
RSP has deliberately not developed a formula for determining allocation percentages since we believe the
New PIAF Form: https://docs.google.com/a/pdx.edu/viewer?a=v&pid=sites&srcid=cGR4LmVkdXx yZXNlYXJjaHxneDo3NTA3YmYxODZkOTg1ZWVh
Portland State University Financial Conflict of Interest Policy: http://www.pdx.edu/ogc/policy-library
PSU Financial Conflict of Interest: https://sites.google.com/a/pdx.edu/research/integrity/coi
NIH Financial Conflict of Interest: http://grants.nih.gov/grants/policy/coi/

 assessment of PI and college contributions to a project should be made by the PIs and Deans involved.
If co-PIs cannot agree on Allocation of Credit, or if Deans cannot agree on Allocation of Responsibility, RSP can help negotiate an agreement.
 Future presentation at these meetings on topics such as:
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Brainstorm how can SPA help support chairs during proposal development and award administration
Discuss upcoming changes (policies, staffing, etc.)
Review PIAF process, proposal review and approval
PI Eligibility
Improve departmental cost sharing and research administration
Disability Resource Center (DRC) Presentation –Darcy Kramer and Heather Goah
 DRC provided an overview of what the center does for students and faculty. They also gave a presentation on the
“Top 10 Things You Need to Know about Accommodations”. The focus of the presentation was to offer ways on how to help your faculty be successful with students who need accommodations.
 Action Item: Email list of Campus Resources (see the attached list)
Overview of Office and Global Diversity and Inclusion Complaint Process and Policy
 OGDI provided an overview of what happens once a student and/or faculty or staff believes that the department has failed to accommodate the student or any other claims of discrimination. The Office of Equity and Compliance (OEC) investigates all allegations of violations of PSU's Prohibited Discrimination and Harassment Policy, including failure to accommodate.
PowerPoint Presentation can be found at: http://www.pdx.edu/oaa/academic-chairs-and-directors-leadership-meeting
Reasonable Accommodation Policy and the Service Animal Policy: http://www.drc.pdx.edu/ http://pdx.edu/diversity/office-of-equity-compliance
The SHAC Testing Center: http://www.pdx.edu/testing/
For more detailed information about faculty rights and responsibilities toward students with disabilities: http://www.drc.pdx.edu/facultyresources.html
PowerPoint Presentation can be found at: http://www.pdx.edu/oaa/academicchairs-and-directors-leadership-meeting
Office of Equity Compliance: http://www.pdx.edu/diversity/office-of-equitycompliance
Investigative Flow Chart: http://www.pdx.edu/diversity/sites/www.pdx.edu.diversity/files/OEC%20Investi gative%20Flow%20Chart.pdf

List of Campus Resources for Faculty:
Disability Resource Center
Phyllis Petteys, Interim Director
Darcy Kramer, Accommodations Coordinator
Phone: (503) 725-4150
Email: drc@pdx.edu
Office of the Dean of Student Life
Gina Senarighi, Assistant Dean of Student Life and CARE
Team Coordinator
Phone: (503) 725-4422
Email: gina.senarighi@pdx.edu
Human Resources
Kerry Gilbreth, Associate Director of Benefits
Kristin Smith, Leaves Manager
Telephone: (503) 725-4926
Facsimile: (503) 725-5896
TTY: (503) 725-6503
Email: askhrc@pdx.edu
Office of Equity & Compliance
Chas Lopez, Executive Director/Title IX Coordinator
Julie Caron, E&C Investigator/Deputy Title IX Coordinator
Crystal Roberts, Equity & Compliance Consultant
Phone: (503) 725-5919
Email: diversity@pdx.edu
Office of the Dean of Student Life
Domanic Thomas, Director of Conduct & Community Standards
Phone: (503) 725-4422
Email: dthoma@pdx.edu
Campus Public Safety
503-725-4404