INSTRUCTIONS FOR COMPLETING TENURE SUBMISSIONS
Tenure submissions consist of four items:

Minute Order

Recommendations for Tenure list

Background of Faculty list
 Individual Faculty CV’s
Once an institution submits their tenure requests they are reviewed by the Office of Academic Affairs as well as the Office of General Council staff before being submitted to the Board of Regents.
The review of tenure submissions is a lengthy process especially for the May Board of Regents meeting because of the large number of faculty submitted for approval. These are official records of the Board of
Regents. Each submission is reviewed for style and substance in accordance with the Board of Regents’ requirements and the information for every faculty member is examined. Therefore, the information must be clear and accurate.
The following pages attempt to provide instruction on completing the various sections of the
Recommendations for Tenure list and the Background of Faculty list. There have been a few modifications to the forms to help in the preparation of the documents. In addition to the information provided in these instructions please confirm items such as the spelling of faculty members’ names, faculty member’s department, and years of experience in tenure or tenure track positions. Even though these type errors are infrequent, they are discovered and therefore make it necessary to be reviewed at the
System level. Careful attention on the part of each institution will assistant in making the process as accurate and efficient as possible. Your assistance is greatly appreciated.
Please refer to the sample of a submitted tenure document on the website.

Agenda Item No.
MEMBER NAME
Office of the President
Date of Submission
Members, Board of Regents
The Texas A&M University System
Subject: Approval of Academic Tenure, Date of BOR meeting , Member name
I recommend adoption of the following minute order.
“The Board of Regents of The Texas A&M University System, in accordance with System Policy 12.01, Academic Freedom, Responsibility and
Tenure, hereby authorizes the granting of tenure to the following faculty members at Member name as set forth in Exhibit , Tenure List No. FY-
MN
.”
Respectfully submitted,
President’s Name
President
Approval Recommended: Approved for Legal Sufficiency:
_________________________
John Sharp
Chancellor
Billy Hamilton
Executive Vice Chancellor and
Chief Financial Officer
_________________________
James R. Hallmark, Ph.D.
Vice Chancellor for Academic Affairs
_________________________
Ray Bonilla
General Counsel

1.
Item & Exhibit a.
On first page only b.
1” from top margin c.
All caps d.
Right justified e.
Not bold f.
Times New Roman 12 font
2.
Heading
MEMBER NAME
RECOMMENDATIONS FOR TENURE
TENURE LIST NO. YR-MN (see item b.) a.
Bolded, centered, all caps. b.
Tenure List No.
is the current fiscal year-meeting number of the Board of Regents. The academic year 2012-13 is the fiscal year 13 and the meeting number is the official meeting number in the fiscal year.
FY 2014 Meetings Numbers:
14-01 October 31, 2013
14-02 January 30, 2014
14-03 May 1-2, 2014
14-04 July 31-August 1, 2014
3.
Tenure List a.
Appears in a table format. The template includes border lines in order to make entering information easier. Borders will be removed in the final form. b.
Column headings should be bolded, not all caps, and the final line of text underlined. c.
“Years Teaching” has changed to “Yrs. Towards Tenure” because many institutions included any teaching experience under the old heading. The number of years in these columns should include only the years that were used in the tenure evaluation and decision.
These are usually the number of years a faculty member was in a tenure track position or tenured at a previous institution or in a tenure track position at their current institution.
Positions such as lecturer, graduate assistant or graduate teaching assistant, adjunct, or teaching positions that were not tenure track are usually not counted towards the years of experience in making the tenure evaluation and should not be included in this column.
There are exceptions such as positions with System agencies or research labs and these can be included assuming these are positions following receipt of the terminal degree. An explanation of these experiences should be included in the Background of Faculty information if they are used.

d.
Effective Date/Tenure should be a specific date when Board action occurs in advance of the specified effective date. Most spring tenure decisions become effective at the beginning of the next academic year so the month/day/year should be listed as 09/01/13 for example.
All other dates of tenure will become effective Upon Approval by the Board (effectively immediately if the faculty member is at the institution’s campus) or, if it is a Tenure on
Arrival decision please indicate Upon Approval by the Board and Faculty Arrival . e.
The tenure list should be organized by College and listed in alphabetical order by College. f.
Faculty should be listed with first name, last name and alphabetized by last name within each
College listing. g.
Tenure on Arrival submissions are identified with an asterisk before the name in the first column of the table with the accompanying footnote. * Tenure on Arrival
4.
Multiple page documents a.
Continuation on second and following pages should appear bolded, all caps with 1” top margin:
COLLEGE OF XXXXXX (continued)

ITEM
EXHIBIT
MEMBER NAME
RECOMMENDATIONS FOR TENURE
TENURE LIST NO. (See A.2.b.)
Name
Present Rank
Department
Department
Yrs. Towards Tenure
(see A.3.c.)
Univ./ Other Inst.
COLLEGE OF XXXXXXXXX (Alphabetize by College)
Dr.
First Last name Present Rank X X
(See A.3.e.)
* Dr.
First Last name
(See A.3.g.)
Rank given upon hiring
Department
0 X
COLLEGE OF XXXXXXXXXX
Dr. First Last name Present Rank
Department
* Tenure on Arrival
X X
Effective
Date/Tenure
(See A.3.d.)
Mon/Date/Year
Upon Approval by the Board and
Faculty Arrival
Mon/Date/Year

ITEM
EXHIBIT
MEMBER NAME
RECOMMENDATIONS FOR TENURE
TENURE LIST NO. 13-03
Name
Present Rank
Department
COLLEGE OF ARTS & SCIENCES
Dr. Joseph Batch Assistant Professor
Yrs. Towards Tenure
Univ./ Other Inst.
6 0
* Dr. Alex Harris
Chemistry
Associate Professor
Biology
0 8
4 3
Effective
Date/Tenure
09/01/13
Upon Approval by the Board and
Faculty Arrival
09/01/13 Dr. Brenda Melendy Associate Professor
History
COLLEGE OF EDUCATION
Dr. Mitylene Arnold Associate Professor
Dr. Jack Bradley
Curriculum and
Instruction
Associate Professor
Educational
Leadership and
Counseling
Dr. Karen Bradley Associate Professor
Curriculum and
Instruction
* Tenure on Arrival
3
4
4
11
6
8
09/01/13
09/01/13
09/01/13

1.
Heading
MEMBER NAME
BACKGROUND OF FACULTY
RECOMMENDED FOR ACADEMIC TENURE a.
Bolded, centered, all caps
2.
Listings a.
By College in same order as Tenure List b.
Appear in a table format. The template and example include border lines in order to make entering information easier. Borders will be removed in the final form.
3.
Faculty bios should be brief and include the following information: a.
Terminal degree, year, and institution b.
Experience. Should include only experience that is considered while in a tenured or tenure track position in the evaluation for tenure. Non-tenure track positions such as graduate assistant, teaching assistant, lecturer, post-doc and adjunct faculty positions are usually not considered as part of the tenure decision and should not be included. Positions such as those for System agencies or other post terminal degree experiences in which partial credit is considered should be included with years of credit indicated.
Include semester and year faculty joined current institution in this section.
Example of Date Joined Current Institution With No Other Tenure Track Experience:
Fa 2006-Present Texas A&M University Assistant Professor
For each institution and each position towards tenure, list semester begun and year, institution, and position.
Example of Date Jointed Current Institution With Previous Experience:
Fa 2005-Sp 2010
Fa 2010-Present
University of Alaska
Texas A&M University
Assistant Professor
Assistant Professor
If the faculty member received tenure at previous institution indicate in parenthesis by position and include year, i.e., Associate Professor (Tenured 2010). For Tenure on Arrival, include semester and year faculty appointment will begin.
Example of Experience with Tenure and Tenure on Arrival:
Fa 2005-Sp 2010
Fa 2010-Sp 2013
Fa 2013
University of Alaska
University of Alaska
Texas A&M University
Assistant Professor
Associate Professor (Tenured 2010)
Associate Professor

c.
Accomplishments should include area of specialty and address those issues in System Policy
12.02 Institutional Procedures for Implementing Tenure on which the decision to grant tenure was made:
3. Guidelines for the granting of tenure should include: (See System Policy 12.06,
Post- Tenure Review of Faculty and Teaching Effectiveness, for consistency.)
(a) Teaching Effectiveness; (to be included in Teaching Statement)
(b) Research, Creative Activities, and Other Scholarly Endeavors;
(c) Student Advising, Counseling, and Other Student Services;
(d) Committee and Administrative Service to University;
(e) Service to Profession, Community, State or Nation;
(f) Professional growth;
(g) Quality of Patient Care, where applicable; and
(h) Patents or Commercialization of Research, where applicable.
The emphasis may differ because of the differences in institutional missions and academic specialty, but teaching effectiveness is essential.
Do not include pre-terminal degree experience in summation unless experience provides better insight into effectiveness of current faculty effort or fills in gaps of professional career such as an Ed.D. and served as school superintendent.
Include awards, honors, and special recognize for work as well. A listing of memberships in professional organizations should be avoided unless it also includes contributions made to organization such as presentations at professional meetings or leadership positions an organization. d.
Statement on Teaching should include reference to teaching evaluation and effectiveness and any n otable honors or awards received.
e.
If early tenure is being awarded please provide a brief justification statement.
4.
Multiple page documents b.
Continuation on second and following pages should appear bolded with 1” top margin:
COLLEGE OF XXXXXX (Continued) c.
Continuation on second and following pages with break in a faculty member’s background should appear with first and last name of faculty member, not bolded:
COLLEGE OF XXXXXXX (Continued)
Dr. First Last name (continued)

MEMBER NAME
BACKGROUND OF FACULTY
RECOMMENDED FOR ACADEMIC TENURE
COLLEGE OF XXXXXXXXXX (See B.2.a.)
Name
Dr. First Last
Department
Department
Terminal Degree (Year) Institution
Present Rank
Faculty Rank
Experience towards tenure.
Dates (Include semester and year beginning and ending) (See B.3.b.)
Institution (Include previous and current institution)
Accomplishments (See B.3.c.)
Effective Date
XX/XX/XX
Title (Include “Tenured” and “Year” if tenure was awarded)
Statement on Teaching (See B.3.d.)
Justification for Early Tenure, if Applicable (See B.3.e.)
EXAMPLE
Name
Dr. Joseph Batch
Ph.D. (2003)
Department
Chemistry
Present Rank
Assistant Professor
Effective Date
09/01/13
University of California at Santa Barbara
Fa 2004 – Sp 2006
Fa 2006 – Present
University of St Thomas
Texas A&M University
Assistant Professor
Assistant Professor
Dr. Batch’s area is organic chemistry with a specialty in polymer chemistry, transition metal catalysis, polymer synthesis, asymmetric organic synthesis, and organometallic chemistry. He has authored three publications on efforts to combine the physiochemical properties of a polymer with the reactivity of a low molecular weight compound. This work involves fundamental research both in synthesis and catalysis. He has received grants of $750,000 from NSF.
Dr. Batch teaches first year organic chemistry and one advanced organic chemistry course for undergraduates as well as two graduate level organic chemistry courses. He has received outstanding student evaluations each year and has chaired four graduate student committees and served on four others.

COLLEGE OF XXXXXXXXX (Continued)
Name
Dr. First Last
Department
Department
Terminal Degree (Year) Institution
Experience
Dates (Include semester and year beginning and ending)
Accomplishments and current institution)
Present Rank
Faculty Rank
Institution (Include previous Title
Statement on Teaching
Justification for Early Tenure, if Applicable
Effective Date
XX/XX/XX