MEET AND GREET
Beth Scheitzach – AD & Training Manager
WELCOME AND MEETING
GUIDELINES
Jason Kennedy, Assistant Director International Services Center
FOREIGN NATIONAL EMPLOYMENT
& TAXATION
Abbee Camen, Records Manager
RECORDS
Terminations
• Run your Departmental Group Rate Report (Main Menu-HR CustomHR Report-Payroll-Dept Group Rate Report) to view the list of employees
who haven’t been paid since PPE 12/18/2014 or prior.
• Submit termination ePAFs for those employees if time will not
be keyed for them by PPE 01/29/2015
• If a termination ePAF isn’t submitted or time isn’t keyed by
PPE 01/29/2015, the employees will be terminated by
Human Resources the week of 02/02/2015.
• If you would like to request an exemption from the
termination process for a specific employee, please email
Abbee.Camen@ucf.edu and provide justification for the
exemption no later than 01/30/2015.
Student to Non-Student (OPS
Hourly or Adjunct)
• If an active student employee has graduated or is no
longer in an UCF degree seeking program and will
continue to work for your department, an ePAF with the
SSA-1945 Form, needs to be submitted to change them
to non-student status.
• The effective date of the ePAF needs to be at the
beginning of a pay period.
• If a background check hasn’t been completed, the
affirmation form must be submitted to
employment@ucf.edu to initiate the background check
process within 30 days.
USPS and Non-Unit A&P Annual
Performance Appraisals
• Due by February 15th
• The appraisal period cannot be greater than a year. Normally would be
from 01/01/2014-12/31/2014.
• Verify the overall rating is consistent with the individual performance
factor ratings.
• Please ensure all applicable signatures have been obtained (employee,
supervisor, department head) prior to submitting to HR.
• If supervisor and department head is the same individual, input the word
“same” in the other signature field.
• If employee is unable or unwilling to sign the form, please indicate that in
the employee’s signature field.
• Please review the Performance Appraisal FAQs,
http://hr.ucf.edu/files/PAFFAQ.pdf
PeopleSoft Split: Summer Processing
• The PeopleSoft split is tentatively scheduled for April
20th. Summer ePAF/Contract deadlines will be later
than in previous years.
• DO NOT SUBMIT EPAFS FOR SUMMER SEMESTER
UNTIL AFTER THE PEOPLESOFT SPLIT HAS BEEN
COMPLETED.
• Any ePAFs that are in the workflow queue as of
04/17/15 that haven’t been fully executed by HRRecords will have to be withdrawn by HR and then
resubmitted by the department on April 20th.
• More details to follow in the upcoming months.
H1B Employment Training
Workshop
• Facilitated by Aaron Blumberg, immigration
attorney with Fragomen Law Firm.
• Wednesday, January 21st from 9:30am11:00am.
• Due to demand, the training has been moved
from the HR Training Room to the Morgridge
International Reading Center, on campus, to
allow more participants to attend.
• Email Notification will be sent out to
participants.
BREAK
Anita Gabbard & Sue Bauer, Center for Distributed Learning
DEVELOPING EMERGENCY
RESPONSE PLAN USING LMS
CANVAS
Ben Anderson, Leave Manager
LEAVE ADMINISTRATION
Military Leave for OPS Employees
• Employee requests leave from supervisor and
provides orders.
• Supervisor or Dept. Representative completes
form and attaches orders/documentation.
• Supervisor or Dept. Rep. sends form to
loaandworkcomp@ucf.edu or fax 407-8231095.
Military Leave for OPS Employees
• HR-Leave reviews request, resolves questions,
and sends leave designation letter.
• HR-Records processes leave and return from
leave in PeopleSoft.
• HR-Payroll reviews the PeopleSoft timesheet
when payroll runs for accuracy.
Ashley Longoria, Benefits Manager
BENEFITS SECTION
Legal Spouse Benefits
 Marriage is considered a Qualifying Status Change (QSC)
event, which permits employees to make changes to
their benefits outside of the open enrollment period
 Employee marriages legally recognized in Florida as of
January 6, 2015 will have a QSC event window between
Tuesday, January 6 through Friday, March 6, 2015 to
enroll in a family plan
To make changes to health benefits, employees must:
1. Call the People First Service Center @ 866-663-4735.
Service center hours are weekdays from 8 a.m. to 6
p.m. ET.
*The service center will be closed on January 19, 2015
2. Supply the names, birth dates and Social Security
numbers for the legal spouse and any eligible
dependent children to be covered
3. Certify that the spouse and children meet eligibility
requirements
Additional Information
 Applies to marriages outside of Florida
 Future QSC Events
 Domestic Partnership Health Insurance Stipend
QUESTIONS
Patsy Popelas – Recruitment Manager
RECRUITMENT UPDATES
AGENDA
• Department numbers for background check
charges
• Review contingent hire process
DEPARTMENT NUMBERS FOR
BACKGROUND CHECK CHARGES
• In order for the costs for background checks to be
invoiced to the correct area it is important to put
the correct department account on the Hiring
Documents
• Department numbers cannot be used
 Payroll department numbers – 5th digit from left is ‘2’ (i.e. 11202000)
 Sponsored projects numbers - 5th digit from left is ‘6’ or ‘7’ or ‘8’ (i.e.
11206000, 11207000 & 11208000)
Contingent Hire Reminders
• Expedites current hiring process
• Allows department to hire while the background checks
are being processed
• Urgent need to fill quickly, name change, resident of
several states, etc.
• Department’s responsibility to ensure a contingent hire
does not contradict any federal or state requirements
under certain legislation, grants or contracts
• If the candidate has a current background check on file,
select “Regular Hire” – if you are unsure whether there is
one on file, please check with your Point of Contact
Where to select a Contingent Hire
• USPS and A&P
 Approval Notification field on the
on-line hiring document tab in
PeopleAdmin
 If contingent hire option is not
selected, each hire will be
processed as a regular hire
Where to select a Contingent Hire
• All Other Positions
 Select the checkbox on the upper
right side of the new Faculty
Affirmation/Affirmation Form
 If contingent hire option is not
selected, each hire will be processed
as a regular hire
Any Questions?
Patty Farris, OD&Training Coordinator
BACK TO COLLEGE COMMITTEE
UPDATES
Back to College
Committee
COMMITTEE DIRECTIVE
 Develop and implement a project for LEP
program for SueAnn Mann
 Meet a need from HR Liaisons from recent
survey
COMMITTEE HIGHLIGHTS
We are in the process of determining the overall
program goals.
3 tracks will be developed to inform folks on going
back for
• AA
• BA/BS
• Graduate and post-graduate work
Cont.
• The committee is going to target March as a
program development completion date.
• In person sessions will be set to answer
questions regarding applications, financing,
and more.
• Additional topics will be covered generally– Goal setting and time management are among
those topics
Questions or feedback
• Please send it to me or SueAnn Mann
• Thanks!
Patty Farris
Q&A WRAP-UP