Chapter 9: Reports and Outlines
© 2010, 2006 South-Western, Cengage Learning
Microsoft Word
Lesson 4
Slide 2
Word’s Ribbon
• Each tab (across top) has different
groups of commands (on bottom)
Lesson 4
Slide 3
Printing
Lesson 4
Slide 4
Print Dialog Box
Lesson 3
Slide 5
Highlighted Text
• Click and drag mouse to select
– Delete by tapping DELETE
– Or replace by keying new text
Lesson 66
Slide 6
Line Spacing
Lesson 66
Slide 7
Paragraph Alignment
Lesson 66
Slide 8
Font Group
Lesson 66
Slide 9
Headers and Footers
• Double click the top or bottom margin
area of a page to quickly open the
header or footer box
Lesson 66
Slide 10
Bulleted and Numbered Lists
• Use bulleted lists when item order is
not important
Lesson 67
Slide 11
Outline
• A document that gives the main points
of a subject
• To change levels, use
– Increase or decrease
indent buttons
– TAB or SHIFT-TAB keys
Lesson 67
Slide 12
Page Breaks
• Manual
– End a page before it is full
– Remain where they are inserted
– Insert with CTRL-ENTER or Page Layout /
Page Setup / Breaks
• Automatic
– Inserted when the current page is full
– Move automatically
Lesson 67
Slide 13
Paragraph Dialog Box
Lesson 67
Slide 14
Navigate Within a Document
Use
To move to
CTRL + HOME
Top of document
CTRL + END
Bottom of document
HOME
Beginning of line
END
End of line
CTRL + 
One word to the right
CTRL + 
One word to the left
Lesson 67
Slide 15
Spelling and Grammar
•
•
•
Ignore
Once
Red
wavy
line indicates words not in
dictionary
Ignore All (misspelled?)
Green
line indicates possible
Add to wavy
Dictionary
grammatical errors
Lesson 68
Slide 16
Styles and Style Sets
• Style
– collection of format settings for font, font
size, color, paragraph spacing, alignment,
and so on, that are named and stored
together in a style set.
• Style Set
– Contains styles for titles, subtitles, various
headings, and so on, that can be quickly
applied to text in a document
Lesson 68
Slide 17
Standard, Unbound Reports
Lesson 68
Slide 18
Proofreaders’ Marks
• Letters and symbols used to show the
errors in a document
Lesson 69
Slide 19
Chapter 12: Desktop Publishing
© 2010, 2006 South-Western, Cengage Learning
Graphic Features in Word
• Shapes
– insert rectangles, circles, lines, curves, stars,
banners, and smiley faces
• Clip art
– insert ready-made pictures, drawings, and
sounds
• Text boxes
– insert text and graphics into
preformatted text boxes
• WordArt
– insert decorative text
Lesson 78
Slide 21
Create WordArt
• In Insert tab,
Text group
Lesson 78
Slide 22
Key WordArt Text
Lesson 78
Slide 23
Format WordArt
• WordArt Tools Format tab:
Lesson 78
Slide 24
Text Box
• Container for text or graphics
• May have borders and shading
Lesson 79
Slide 25
Text Box Tools
• Text Box Tools Format tab:
– Change the text or text box style
– Add shadow or 3-D effects
– Specify position and size of text box
Lesson 79
Slide 26
Flyers
• One-page announcement or ad with
large text and graphics.
• Flyers should
– Be colorful
– Have ample white space (easy to read)
– Use related pictures
– Use capital letters sparingly
– Use fonts that are easy to read
– Use only 1 or 2 fonts
Lesson 79
Slide 27
Shapes
• Ready made shapes
and a variety of lines
– Click to select shape
– In document, click
mouse and drag across
and down to create
shape
• In Illustrations group on
Insert tab
Lesson 80
Slide 28
Format Shapes
• Use features on Drawing Tools Format
tab to format shapes.
• Size, color, border thickness, and fill
color of a shape can be changed.
• Text can be added and edited.
Lesson 80
Slide 29
Clip Art
• Ready made drawings and
photography
– Can include sounds and video clips
– Be careful not to violate copyright laws
• Word search feature
– Search results are
displayed as
thumbnails
• Click to insert into
document
Lesson 80
Slide 30
Format Clip Art
• Select picture or clip art to see Picture
Tools Format tab
– Size, crop, and position using options in
the Size and Arrange groups
– Format using options in the Adjust and
Picture Styles groups
Lesson 80
Slide 31
Columns
• Brochures and newsletters often have
text in two or more columns
• Columns may be equal or unequal in
width and length
• Items on a page may span columns
– A head may fit across two columns
• Text within columns is often
justified and hyphenated
Lesson 81
Slide 32
Add Columns
• Choose Columns in Page Setup group
on Page Layout tab
Lesson 81
Slide 33
Format Options
• Add a line between columns
– Click More Columns
in Columns list
• Select column text
– Justify (in Editing group on Home tab)
– Hyphenate (in Page Setup group on Page
Layout tab)
• Choose page orientation
– In Page Setup group on Page Layout tab
Lesson 81
Slide 34
Text and Pictures
• Specify text wrapping
• Position picture
• Both are in Arrange
group on Picture Tools
Format tab
Lesson 81
Slide 35
Chapter 13: Templates
© 2010, 2006 South-Western, Cengage Learning
Template
• Master copy of a set of predefined styles
for a particular type of document
• Templates can be
– Installed on your computer
– Downloaded from Microsoft
Office Online
– Created and saved by you
• A copy of the template opens, allowing
you to modify this document without
changing the template itself
Lesson 82
Slide 37
Invitations
Lesson 82
Slide 38
Greeting Cards
Lesson 82
Slide 39
Certificates
Lesson 82
Slide 40
Memos
• Written messages used by people in an
organization
Lesson 83
Slide 41
Meeting Minutes
• Historical
record of
what was
discussed
and decided
at a meeting
Lesson 83
Slide 42
Fax Cover Pages
• Summarizes
key details
of a faxed
document
Lesson 84
Slide 43
Agendas
• List of things to be done or actions to
be taken (usually at a meeting)
Lesson 84
Slide 44
Cover Pages
• Frequently prepared for reports
Lesson 84
Slide 45
Chapter 11: Tables
© 2010, 2006 South-Western, Cengage Learning
Tables
• Use TAB or arrow keys to move from one cell to another
Lesson 74
47
Slide
Create a Table
• Use table grid in Table group on Insert
tab
Lesson 74
Slide 48
Table Tools
• Place cursor in a table cell
– Table Tools menu appears
• Design tab
– Table Style
Options group
– Table Styles
group
– Draw Borders
group
Lesson74
• Layout tab
–
–
–
–
–
–
Table group
Rows & Columns group
Merge group
Cell Size group
Alignment group
Data group
Slide 49
Column Widths
• In Table Tools Layout tab, Cell Size
group
• Two ways to change:
Lesson 74
Slide 50
Table Styles
• In Table Tools Design tab
– Table Styles group
– Table Style Options group
• Can also apply features from the Styles
group on the Home tab
Lesson 74
Slide 51
Center Tables Vertically
• Page Layout
tab
– Page Setup
dialog box
• Layout tab
– Vertical
alignment
list
Lesson 75
Slide 52
Center Tables Horizontally
• Table Tools
Layout tab
– Table group
• Properties
– Table tab
Lesson 75
Slide 53
Show Table Markers
• Use Show/Hide button in the
Paragraph group on the
Home tab
Lesson 75
Slide 54
Select Table Cells
Lesson 75
Slide 55
Merge and Split Cells
• Select cells
• Use Merge group on the Table Tools
Layout tab
• Split Cells dialog box:
Lesson 75
Slide 56
Rows and Columns
• Add and delete using
– Table Tools Layout tab
• Rows & Columns group
Lesson 75
Slide 57
Row Height
• Table Tools Layout tab
– Cell Size group
• Table Row Height box
Lesson 76
Slide 58
Vertical Cell Alignment
• Table Tools Layout tab, Alignment group
Lesson 76
Slide 59
Borders and Shading
• Borders are the printed lines
around cells in a table
– Default is black 0.5-point solid
line around all cells
– Light blue gridlines will not print
• Shading is a colored fill or background
that can be applied to cells in a table
• Both are in Table Tools Design tab,
Table Styles group
Lesson 76
Slide 60
Sort Table Data
• Table Tools Layout tab, Data group
– Or Home tab, Paragraph group
Lesson 77
Slide 61
Convert Text to Tables
• Text must be
separated by tabs,
commas, or other
separators
• In Insert tab, Table
group, Table
Lesson 77
Slide 62
Convert Tables to Text
• Text will be
separated by tabs,
commas, or other
separators
• In Table Tools
Layout tab, Data
group
Lesson 77
Slide 63