REPUPLIC OF TURKEY
MINISTRY OF LABOUR AND SOCIAL SECURITY
EUROPEAN UNION COORDINATION DEPARTMENT
(OPERATING STRUCTURE OF HUMAN RESOURCES DEVELOPMENT
OPERATIONAL PROGRAMME)
ANNOUNCEMENT FOR SELECTION EXAM (Monitoring Expert)
As the Operating Structure for the Human Resources Development Operational Program
(HRD OP), assigned by the IPA Framework Agreement ratified by Law No: 5824, and
Financial Agreement regarding the Human Resources Development component of the
Instrument For Pre-Accession Assistance for Turkey, signed between Republic of Turkey
and European Union Commission on 16.09.2009; a recruitment procedure will be organized
by the European Union Coordination Department of the Ministry of Labour and Social
Security, within the scope of the EC Contract TR07H5.01-01/003 and in accordance with
the Labour Law numbered as 4857, in order to recruit 5 (five) full-time Monitoring
Experts whose status will be “Contracted Personnel”.
GENERAL CONDITIONS FOR ENTERING SELECTION EXAMINATION1
a) Fulfilling the general conditions declared at the clause 4 and 5 of the article 482
which belongs to Civil Servants Law numbered as 657,
b) At least 3 years of professional working experience3,
c) No military obligation for male candidates,
d) Having no health conditions or infectious disease that can be a continuous
preventive factor for implementation of intensive and travel based working
assignments,
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Being a Turkish citizen is not a requirement. General application conditions and fulfillment of requirements of each
position and proof of documents will be requested from the applicant according to the regulations of the applicant’s
citizenship country.
2
Article 48 (4) Not to be banned from the public rights
Article 48 (5) Even if the time period specified in the Turkish Criminal Code Article 53 is past; not being pardoned or
sentenced for deliberately committed crimes against the State security, as well as crimes against constitutional order
and it’s implementation, national defence, state secrets, espionage, misappropriation, official corruption, bribery,
theft, swindling, forgery, abuse of confidence, fraudulent bankruptcy, bid rigging, the laundering of assets derived
from crime or smuggling.
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The applicants working in public institutions at present is required to resign from current job to be Monitoring
Expert.
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Monitoring Experts’ working place is Ankara however they shall perform field visits all over Turkey.
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e) Having no obstacles for frequent traveling4,
f) Holding a four years bachelor’s degree diploma,
g) Experience in using office programs such as Microsoft Office,
SPECIAL CONDITIONS FOR ENTERING SELECTION EXAMINATION5
a) Having performed monitoring activities in person at least in one grant programme
which is funded by the European Union.6
or
b) Having performed monitoring activities7 in person as Monitoring Expert in at least
one assistance programme in the field of Employment, Education, Lifelong Learning
or Social Inclusion8 which is funded by Regional Development Agencies in Turkey
established by Law no: 5449 or similar institutions in the EU member states or
candidate countries.
JOB DESCRIPTION OF MONITORING EXPERTS
The Monitoring Experts will be responsible for continuous and regular monitoring and
advisory activities within the scope of the Human Resources Development Operational
Programme managed under the European Union's Instrument for Pre-Accession Assistance.
Main responsibilities for Monitoring Experts can be defined as:
1 Daily monitoring activities
1.1 Entering data to Monitoring Information System on the contract level and
following up the process,
1.2 Monitoring the realized progress of activities according to contract levels and
tender plans, identifying the halting points related to activity plans and
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All applicants must fulfill the at least one requirement listed at Article (a) and (b)
The applicant has to be performed the monitoring activities while employed by a Contracting Authority, European
Union Delegation to Turkey, Beneficiary Institution or an institution that acted on the behalf of a Beneficiary or
while employed for a Technical Assistance Project aimed for the above mentioned institutions. Also, the monitoring
report has to be prepared directly by the applicant in person. Employment of the applicant will be verified by
communicating with these institutions.
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The monitoring report has to be prepared directly by the applicant in person. Employment of the applicant will be
verified by communicating with these institutions
8
Topics of Human Resources Development Operational Program. Please visit further information about Operational
Program http://www.ikg.gov.tr/Portals/0/IKGOPv3TR.pdf.
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progresses, reporting to Contract Manager about the warnings and preventive
measures to be made on the Beneficiary level and performing these warnings
and measures when requested,
1.3 Managing daily communication with Grant Beneficiaries on the behalf of
Contracting Authority and counselling to these beneficiaries when it is necessary,
2 Regular monitoring visits,
2.1 Implementation of Risk Evaluation Strategy for each of the contracts and
preparing the draft monitoring plans to submit for approval of Contracting
Authority,
2.2 Performing monitoring visits, checking technical and financial documents,
preparing the monitoring reports and following up the results of monitoring
visits,
3 Direct support to Contract Managers,
3.1 Supporting Contract Managers for the preparation of related administrative and
technical documents,
3.2 Performing or helping the organization of technical and on the job trainings if it
is necessary,
3.3 Analysing the questions and requests of Grant Beneficiaries, preparing the draft
answers to submit the approval of Contract Managers and/or supporting the
Grant Beneficiary for the preparation of related issues,
3.4 Administrative control of the interim and final reports before the realization of
technical and financial controls and thematic evaluations conducted by the
related authorities,
3.5 Analysing the results of main monitoring activities regularly and reporting these
results to Contract Managers,
3.6 Participation to provisional and final acceptance processes of Supply contracts as
a Monitoring Expert (especially on the spot),
4 Performing other given duties related with monitoring of all contract types (grant,
service, supply, construction) which are under the responsibility of the Contracting
Authority within the scope of European Union Instrument for Pre-Accession Assistance,
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BASES FOR SELECTION EXAMINATION
Applications will be subject to a pre-selection process against the requirements mentioned
under the general and special conditions referred to above.
All the applicants who pass the pre-selection phase will take the entrance exam. The
entrance exam will include two phases; written and oral examinations.
The list of applicants who get the right to enter the written examination will be announced
via www.ikg.gov.tr. No additional information will be provided to applicants.
In the written examination, applicants’ level of knowledge of the Practical Guide to contract
procedures for EU External Actions (PRAG) and legislation of Republic of Turkey for grant
contracts will be evaluated.
The written examination will be in the form of multiple choice questions. The success
threshold will be sixty (60) points over hundred (100) points. The list of applicants who get
the right to enter the oral examination, the place and the date of the oral examination will
be announced via www.ikg.gov.tr. No additional information will be provided to applicants.
During the oral examination, the applicants’ suitability to the related position, level of
general knowledge, judgement, expression and ability to fulfil the requirements of the post
will be evaluated.
During the oral examination, the selection panel will score each applicant separately. The
arithmetical mean of the scores will show the final score. In order to be identified as
successful in from the oral examination, the applicant has to obtain average seventy five
(75) points over a hundred (100) with at least sixty (60) points from each selection panel
member. Among the applicants who fulfil these requirements and take the top scores, a
primary list that contains five (5) applicants and a substitute list that contains one (1)
applicant will be prepared. These lists will be announced at the same website. Unsuccessful
applicants will not be contacted.
APPLICATION PROCEDURE
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Job Application Form and the below mentioned documents have to be submitted to the
following address until the end of 10th June 2014 dated working hours (17:30) in person
or via courier. No applications in person or courier will be accepted after the deadline. Job
Application Form can be reached from the website of Ministry of Labour and Social Security
European Union Coordination Department (www.ikg.gov.tr).
Address:
Çalışma ve Sosyal Güvenlik Bakanlığı
Avrupa Birliği Koordinasyon Dairesi Başkanlığı
713. Sokak No:4 Yıldızevler Mahallesi, Çankaya, 06550, Ankara
Questions related the recruitment procedure may be sent to recruitment@ikg.gov.tr at least
5 days before the deadline of application. Only the questions that are not clearly stated in
this announcement will be answered. The answers will be made in written and will be
published at www.ikg.gov.tr. These written answers will be published at least 1 day before
the deadline of application. Oral communication requests (face to face or via phone) will not
be accepted.
DOCUMENTS REQUIRED FOR THE APPLICATION
Applicants have to faultlessly and completely submit the below documents as original or
notarised copy9. These documents have to be put into a sealed envelope by classifying
through the below requested order and applicants have to write their names on the back of
the envelope.
a) Job Application Form (It can be obtained from www.ikg.gov.tr and it has to be filled
completely, printed out in a single page and signed),
b) Resume including photo (the template can be obtained from www.ikg.gov.tr and it
has to be filled completely. Each page has to be initialled and the last page has to be
signed.),
c) University diploma or temporary certificate for diploma, (Applicants who are
graduated from universities at abroad have to prove that the graduated programme
is for 4 years.),
d) For male candidates, certificate showing that the applicant has completed his
military service or the applicant can be counted as completed his military service,
In order to verify the information mentioned at Article (a) and (b), our Department reserves the right to
request every kind of additional information and documents. The notarized copy of the document mentioned
at Article (c) will be accepted.
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e) A public hospital medical board report showing the applicant has no health
condition or infectious disease that can be a continuous preventive factor for
travelling and intensive working environment,
f) Social Security Institution service record and/or employment certificate (taken from
the last employed institutions) proving that the applicant has at least 3 years of
professional experience,
g) Criminal record taken from prosecution office or e-state platform,
h) Two photos taken in the last six months
i) Identity register copy,
j) Residence document ,
k) Applicant who performed monitoring visits as defined in the Special Conditions for
Entering Selection Examination Article (b) has to prepare a maximum 2 pages
report. This report has to include a summary of the grant programme, duration of
the programme, working period during the programme, employed position,
undertaken responsibilities, list of projects that monitoring visits were performed
for, date of monitoring visits, name and contact information of the applicant’s
manager during the programme and whether the programme was funded by
European Union or not, (Report has to be written with Times New Roman 12 punts.
There is no draft plan for the report.)
l) A Letter of Intent prepared in English with maximum 500 words explaining why
applicant wants to be a Monitoring Expert in the Ministry of Labour and Social
Security10,
Please be informed that it is not necessary to submit the documents mentioned at article (e), (g), (j)
in the application phases. These documents shall be submitted after announced final successful list.
10
Letter of Intent must be prepared in person. English level of the applicants may be tested by oral and written
exams phases.
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