Understanding Excel
Lesson 1
Excel 2013
• Microsoft
Office Excel 2013 provides powerful
tools that enable users to organize, analyze,
manage, and share information easily.
SOFTWARE ORIENTATION
• primary
user interface (UI)
TOOLS
• The
Excel 2013 window has many onscreen tools
to help create and edit documents quickly and
efficiently.
• Tools
in Excel help users to organize, analyze,
manage, and share information easily.
•A
command is an instruction based on the action
that you give to Excel by clicking a button or
entering information into a command box.
The Ribbon
• contains
• each
multiple commands separated by tabs
tab contains several groups, or collections
of related Excel commands (i.e. Home)
Tabs
• Allows
access to groups of commands on
ribbons
• Examples:
Home, Insert, Page Layout
• dialog
box launcher —a small arrow in the lower-right
corner of the group—that you click to launch a dialog
box that displays additional options or information
• Let’s
look at the Ribbon dialog box in the home tab.
• Also,
the drop down arrows on some of them.
Format Cells Dialog Box
Home TAB;
Font dialog box
launcher, brings
up Format Cells
Open Excel 2013
• Excel
2013 by double-clicking the Excel program icon
on your desktop or by choosing Microsoft Excel 2013
from the Start menu.
PIN IT
Blank New Worksheet
Title Bar
• Displays
• What
the file name of the document
is the file name of the document below?
Workbook vs Worksheet
Grid: rows, columns, & cells
How identified
Active cell-rectangle outline in bold
Parts
•
Number of worksheets in a new workbook-1
•
Sheet tabs are at the bottom of the worksheet
•
It is identified by “Sheet 1”
•
Rename by right clicking, select rename and type in the
new name.
•
Add additional worksheet by clicking the +
•
Active Cell
Quick Access Toolbar
• Above
the Ribbon and provides access to
commonly used tasks like saving a document
• Includes
Save, Undo, Redo Commands
• Customize-
by clicking the drop-down arrow on
the right side of the toolbar and choosing options
from the menu that appears
Quick Access Toolbar Terms
• Save
– Use when saving a document for the first
time or saving changes to an existing document
• Save
As – used to save the file with a different
name or different format
• Undo
– used to undo the changes you made to
your document
• Redo
– used to repeat the changes you made
after pressing the Undo command
ScreenTips
• ScreenTips,
which are small,
onscreen rectangles that display
descriptive text when you rest the
pointer on a command or control.
KEY TIPS
• Appear
• Allow
after pressing the Alt key
user to choose commands using the keyboard
• Badges:
Labels that display the letter of the KeyTip
File Tab
• Gives
the user access to Excel Options
and allows you to create new documents,
save and print
• When
selecting the File Tab, it will take
you to the Backstage View
Backstage view
This shows you behind-the-scenes options to manage files such as opening, saving,
printing, and documenting files. Lesson 3 goes more in depth.
Info tab: Information about the current workbook.
Page Layout View
Shows rulers, headers, footers and/or page breaks.
Splitting the Window
• When
there is a lot of data and you can see only a
small portion of the worksheet use the split
command.
• The
Split command enables you to overcome this
limitation by viewing the worksheet in two panes
or four quadrants.
• Use
the scroll bars on the right and at the bottom
of the window to display different sections
Split Window
Open a New Window
• Can
view two sections of a worksheet by using the New
Window command.
• Use
the New Window command on the VIEW tab to open a
new window
View Buttons
•
Appear on the lower right side of the window
•
Allow the user to determine the way that the document is
viewed
Open an Existing Workbook
• Use
commands on the FILE tab to find and open
an existing workbook.
Navigating a Worksheet
• An
Excel worksheet can contain more than one million
rows and more than sixteen thousand columns. There
are several ways to move through worksheets that
contain numerous rows and columns.
• You
can use the arrow keys, the scroll bars, or the
mouse to navigate through a worksheet.
•A
worksheet can be very large or quite small depending
on your needs. Available columns go from A through
XFD, and available rows can go from 1 through
1,048,567.
Navigating Data with to Go To
Command
• The
Name Box indicates
the current cell you are in
as well as gives you the
opportunity to name the
cell or a range. The Go To
command can take you to
particular points in a
worksheet, including cells
and cell ranges that you
name yourself.
Help
• Finding
the right information in Excel’s Help
system is easy: You can pick a topic from popular
searches, see what’s new, get training, or perform
keyword searches by entering terms that best
describe the task you want to complete.