Department of Education and Training
Non-School Based Education Teaching
Service Staff
Working Hours
Flexible Working Agreement
 Non-School Based Education Teaching Service - these are teachers who
are seconded from a teaching position or who are deployed in an
administrative position and who work administrative hours and conditions.
 The provisions of the DET Flexible Working Hours Agreement, with the
exception of Clause 9, Overtime, shall apply to such staff.
 https://detwww.det.nsw.edu.au/media/downloads/intranet/lists/direct
oratesaz/ires/indrel/flexagreement/fwha16nov01.pdf
 Staff are advised to read this agreement before continuing with the
PowerPoint Presentation.
Overview

Flexible working hours, as provided for in the
Agreement, are subject to operational requirements as
determined by the Institute Director, Regional Director
or relevant State Office Manager.

Flexible work practices allow for flexibility in dealing
with workloads, deadlines and achieving a balance
between work and family life.

Employees need to be mindful of maintaining customer
service, while supervisors need to ensure equitable
access to the Agreement provisions.
Three elements to managing time
worked
 Flexible working hours
 Excess Hours and Compensatory Leave
 Excess Travel Time
Flexible Working Hours
•
Requires completion of the Department’s electronic flex sheet which is
to be submitted monthly. The flex period spans 12 weeks ie there are 3
sheets to the spreadsheet.
•
Contract hours are 420 hours for employees working 35 hour week.
•
Flextime Bandwidth is 7.30am to 6.00pm.
•
Core Time is 9.30 to 11.30 and 2.30 to 3.00.
•
A minimum of 30 minutes lunch break must be taken between 11.30am
and 2.30pm. A maximum 3 hour break may be taken with the approval
of your supervisor.
•
Employees can carry forward up to 10 hours credit or debit.
Flexible Working Hours (Ctd)
•
Up to 6 flex days can be accrued and taken within the
settlement period. An application is not required for flex leave
however there should be a verbal approval from the supervisor if
time does not allow for it to be entered on your initial itinerary.
Your final approved itinerary should reflect this flex time taken.
•
If flex days are not taken they can be banked at end of
settlement period - in whole or half days only.
•
The number of days which can be banked is reduced for each
flex day taken no matter how many hours you have
accumulated. ie if you take 2 flex days you may only bank 4
days.
•
Banked Time does require approval – see “Banked
Time/Compensatory Leave/ETT Application”.
Flexible Working Hours (in short)
•
•
•
•
•
•
•
Officers should work 420 hours per 12 week period.
Flextime may be up to 10 hours in either credit or debit.
Officers may accumulate additional hours up to a total of 52
hours which may be carried over as 6 banked days and 10
hours accrued work time.
Any hours after 52 are lost.
Supervisors will work with staff to manage time worked to avoid
the forfeiture of hours.
Supervisors are to check that all other types of leave ie sick and
recreation leave, which have been taken, have actually been
submitted and approved on the e-LAPS system. The e-LAPS
reference number is to be recorded on the flexsheet.
Flexsheets must be promptly checked and held on file by the
relevant supervisor.
Excess Hours and Compensatory
Leave

An officer who, at the direction of their supervisor or
with the approval of their supervisor, works excess
hours may accrue compensatory leave for the
additional time worked. (Determination No. 39 of 1982 dealing with "Excess
Hours and Compensatory Leave“)
https://detwww.det.nsw.edu.au/media/downloads/intranet/list
s/directoratesaz/ires/indrel/flexagreement/d39_1982.pdf

This time is time worked outside the flextime
bandwidth.

Compensatory leave does not apply to officers above
SEO2 level.
Excess Travel Time (ETT)

An officer who at the direction of their supervisor or with the
approval of their supervisor is required to travel outside the flexitime bandwidth may accrue Excess Travel Time (ETT). (Determination
No. 32 of 1982 dealing with “Traveling Compensation“)

ETT cannot be claimed for the period between 11:00pm and
7:30am where accommodation was offered.

ETT cannot be claimed for periods of less than 15 minutes.

ETT does not apply to officers above SEO1 level.

The normal time taken to drive to and from your base from home is
to be deducted from your claim for ETT.
Accruing Compensatory Leave and
ETT.
 Accrual of compensatory leave and ETT is generally
approved in advance using the standard itinerary:

Anticipated compensatory leave and ETT should be
recorded on the itinerary in “C Time” column.

Details of the days activities should be recorded in the
“Activity” column.
 Supervisors will work with staff to manage time
worked to avoid the forfeiture of hours.
Taking Flex, Comp Leave and ETT
 Use of accrued leave should be negotiated with
supervisors to ensure customer service is not
compromised.
 Compensatory leave and ETT must be used within 2
months however the expectation is that it be taken
during the next school holidays.
 All compensatory leave and ETT accrued must be
taken prior to the end of secondment or deployment.
Electronic Flexsheet
 Everybody is to be on the same flexsheet.
 Flexsheet to be downloaded from:
https://detwww.det.nsw.edu.au/media/downloads/intr
anet/lists/directoratesaz/ires/indrel/flexagreement/efle
xsheet.xls
 All employees have a common twelve week
settlement period which commenced on Monday
12/6/06.
 At the end of each page (ie monthly) print the sheet,
sign it and post it to your supervisor.
Flexsheet features
The Flexsheet calculates:
• all dates for the flexsheet once the first date of the
flex sheet is entered
• daily hours worked
• cumulative hours worked
• flex hours balance each day compared to contract
hours
• balance of hours worked against contract hours at
conclusion of settlement period
• balance of banked time carried forward.
Flexsheet features
The information required to be recorded on the
Flexsheet includes:
• names and unit/directorate of employees
• start, finish and lunch times
• flex and banked time taken
• leave taken, including concessional and study leave
as well as public holidays
• approved compensatory leave and ETT which has
been taken.
How to get started
On “Sheet 1 of 3”, enter the information required
in the pink cells:
• start date of the period (eg: 28/1/02)
• name and unit/directorate
• accrued time and banked time
• approved weekly study time if applicable
Dates, names etc will automatically update for
months 2 and 3 sheets.
How to get started
DEPARTMENT OF EDUCATION AND TRAINING FLEXIBLE WORKING HOURS AGREEMENT 2001 - Electronic Flexsheet
Flexitime Record, Sheet 1 of 3
Enter your unit/directorate
Print date : 18/12/2001
Name:
Enter your name here
Contract hours
PERIOD:
From:
Date
05/11/2001
06/11/2001
07/11/2001
Hours carried forward
280
05/11/2001
To:
30/11/2001
Approved weekly study time
Arrival
Time
Lunch
Period
Departure
Time
Adjustments
(including leave taken*)
hh:mm am/pm
hh:mm
hh:mm am/pm
Details
Hours
0
0
0:00
Daily
Hours Worked
hh:mm
Hours
Mins
Mins
0
0
Cumulative
Hours Worked
Hours
Mins
Use
How to get started
Next you need to enter your start, lunch and finish times. The sheet
recognises 24 hour time only. For example, for two thirty you must
enter 14:30. A reminder note will ensure that you enter times in
accordance with the Agreement.
The Reconciliation
You need to complete the entries in pink at the end of
the 12 week settlement period.
ACCRUED WORK TIME
Total Time Worked (incl. leave & adjustments)
- Contract hours
= Balance
Debit
+ Leave taken for excess debit
- Enter hrs to be banked
Carried Forward (max 10):
BANKED TIME
Debit
Banked hours carried forward from previous settlement period
+ Hours banked from this settlement period
- Banked time taken this period
Carried Forward:
Hours
0
420
-420
0
0
-420
Mins
0
Hours
0
0
0
0
Mins
0
0
0
0
0
0
0
0
Recording and Taking Compensatory
Leave & Excess Travel Time



A “Compensatory Leave/ETT Calculation Sheet” has
been designed, as per audit instruction, to record and
keep balances. (attached to this email)
Approved itineraries are to be attached to the
Compensatory Leave/ETT Calculation Sheet.
Use the application form for “Banked
Time/Compensatory Leave/ETT” to apply for these
types of leave. Forward to your supervisor for approval.
(attached to this email)
Further Information
Information about the Agreement is available at:
https://detwww.det.nsw.edu.au/lists/directoratesaz/
ires/indrel/flexagreement/index.htm