The Eurostars Programme
Answering the research ambitions of
innovative small businesses
Svatopluk Halada
EUREKA Secretariat
The Eurostars Programme is powered by
EUREKA and the European Community
The Eurostars Programme
>2
> Eurostars Programme is the first European
funding and support Programme to be
specifically dedicated to R&D-performing SMEs
It’s a multi-annual joint EUREKA-EU programme (2008-2013),
which combines:
> National R&D programmes from 33 countries (300+ M€ committed)
> FP7 (up to 100 M€ committed)
> EUREKA Secretariat (20+ years of experiences of involving in the
national R&D programmes)
The Eurostars Programme is powered by
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Adoption by the European Union
>3
Adoption by the
European Parliament
Eurostars exploits
Article 185 of the
Treaty on the
Functioning of
the European Union
(TFEU)
10 April 2008
[ex Article 169 of the Treaty
establishing the European Community]
requiring co-decision by
the European
Parliament and the
Council of Ministers
Adoption by the Council of Ministers
23 June 2008
The Eurostars Programme is powered by
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The Eurostars Programme
Eurostars in glance
The Eurostars Programme is powered by
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Eurostars project criteria
>5
> Consortium leader is an R&D-performing SME*
> At least 2 participants from Eurostars participating
countries
> Project duration is less than 3 years
> Market introduction is foreseen within 2 years after
project completion
> The R&D-performing SME(s) are undertaking at least 50%
of total project costs
> Well balanced partnership (no country responsible for
more than 75% of total project costs)
> No restriction on thematic area (bottom up)
*/At least 10% turnover or 10% full time equivalent (FTE) dedicated to R&D
The Eurostars Programme is powered by
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Eurostars participating countries
Austria
Belgium
Bulgaria
Croatia
Cyprus
Czech Republic
Denmark
Estonia
Finland
France
Germany
Greece
Hungary
Iceland
Ireland
Israel
>6
Italy
Latvia
Lithuania
Luxembourg
Malta
The Netherlands
Norway
Poland
Portugal
Romania
Slovakia
Slovenia
Spain
Sweden
Switzerland
Turkey
United Kingdom
status: 28 October 2010
The Eurostars Programme is powered by
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Eurostars process
SUBMISSION OF
PROPOSALS &
ASSISTANCE
EVALUATION PHASE
>7
FUNDING
SYNCHRONISATION
MONITORING PHASE
Eligibility check / NPC Cover note
Project initiation
Registration
Contact
National Project
Co-ordinator
Check the
Eurostars
Guidelines for
Applicants
Final Consortium Agreement
Technical assessment
Contact National Project
Co-ordinator
Contact National Funding
Body
IEP session
Ranking list
Project execution
Market introduction
Market Impact Report
Project Progress
Report
Approval of the
Ranking list by HLG
Final Report
Check Guidelines for Participants
14 weeks
Cut-off date
5 weeks
Max. 3 years
Communication of
funding results
2 years
Time
The Eurostars Programme is powered by
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The Eurostars Programme
Management Structure
The Eurostars Programme is powered by
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Eurostars management
>9
> Eurostars High Level Group
> Eurostars Advisory Group
> Eurostars member countries network
> EUREKA Secretariat in Brussels
The Eurostars Programme is powered by
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Management structure
> 10
Eurostars High Level Group
> to supervise the implementation of Programme
> to nominate the members of the Eurostars
Advisory Group (EAG)
> to approve the operational procedures to run
the Programme
> to approve the call planning and call budget
> to nominate Chairman and IEP members
> to approve the ranking list of Eurostars
projects to be funded
The Eurostars Programme is powered by
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Management structure
> 11
Eurostars Advisory Group
> Composed of EUREKA/Eurostars NPCs
> Chaired by the EUREKA Secretariat
> Recommendation on implementation of the
Programme (e.g. funding procedures,
evaluation and selection process, project
monitoring)
The Eurostars Programme is powered by
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Management structure
> 12
EUREKA Secretariat
> Eurostars Team is an integral part and charge for the
execution of the Programme
Role and responsibilities
> Establishment of the yearly call budget, organisation of call
for proposals and reception of the project proposals (single
entry point)
> Organisation of the eligibility and evaluation project
proposals
> Organisation of the selection project proposals for funding
> Project monitoring
> Decentralised management of the EC funding contribution
> Reporting to the Eurostars HLG, EUREKA HLG and the
European Commission
> Promotion of the Eurostars Programme
The Eurostars Programme is powered by
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Eurostars network
> 13
The NPC network - role
> Support in setting up a project application
> Performing pre-screening
> Performing part of the eligibility check and
writing the Cover note
> Involvement in the monitoring of ongoing
Eurostars projects
> Information and promotion on the Programme
The Eurostars Programme is powered by
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The Eurostars Programme
Project Application Submission
The Eurostars Programme is powered by
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Information website > www.eurostars-eureka.eu
> 15
The Eurostars Programme is powered by
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Guidelines for applicants
> 16
> Download PDF at
www.eurostars-eureka.eu/forms/guidelinesforapplicants.pdf
The Eurostars Programme is powered by
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Support and assistance from EUREKA
> 17
 Discuss your application with
your local NPC
 Ensure that all of your
partners discuss the
application with their local
NPCs
The Eurostars Programme is powered by
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Signing up as a Eurostars applicant
> 18
Submit an application
 Download
 Download
 Download
 Download
an empty Project application form
the Eurostars ‘Guidelines for applicants’
the skeleton for the Consortium agreement
the checklist for the creation of a Consortium agreement
The Eurostars Programme is powered by
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Eurostars Registration
> 19
One registration per
application is required
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Eurostars Application form
> 20
Ensure that the
Application form is
the latest version
Application form
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Upload Application form
> 21
 Check availability of
acronym
 Upload project
application form
 Pass validation check
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Upload annexes
> 22
 Upload remaining documents
 Draft Consortium
Agreement
 in English according to
skeleton
 Financial Document for
each participant
 Certified Accounts
 Business Plan
 Not required for
public organisations
 Other annex (optional)
The Eurostars Programme is powered by
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Draft Consortium Agreement
> 23
 Must cover all aspects contained
within the skeleton provided
 Does not need to be identical
 Can contain more information
 Do not use FP model
 Focus on
 Project Management
 Access to existing know how
 Protection of project results
 Exploitation of project results
 Agreement of partners is critical
 This is a legal document. You must
be happy with all aspects.
 Important to have a strong draft
document
 Protects partners
 Protects project
 Provides clarity for roles
 Can help with faster processing
The Eurostars Programme is powered by
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and commencement
Confirmation and signing of application
> 24
A confirmation
confirmationofofthe
the
A
participationintothe
theproject
project
participation
is
is asked
sending
the
sought
byby
sending
a ‘signature
document
signedform’
by fax
and
commitment
to or
each
participant
mail to theafter
Eureka
the cut-off
deadline.
This
must be
returned
Secretariat
address
within
7
to
thefollowing
EUREKA Secretariat
days
the sending
within
5 working
days7ofdays
its
date and
maximum
delivery.
after the cut off date.
The Eurostars Programme is powered by
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The Eurostars Programme
Assessment process
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Central evaluation process
> 26
The Eurostars Programme is powered by
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Eligibility check
> 27
The EUREKA Secretariat is responsible for providing
the eligibility check
1. Consortium leader is an R&D-performing SME from a Eurostars
participating country?
2. At least one other participant is from another Eurostars country?
3. R&D-performing SME(s) contribution 50 % or more of the total
project costs?
4. Is the consortium well balanced? (no single participant or country is
responsible for more than 75 % of the total project costs)
5. Is the project duration 3 years or fewer?
6. Is market introduction within 2 years of the project’s completion?
7. Does the project meet the EUREKA criteria? (No restrictions on
thematic area, civilian purpose)
 10% FTE engaged in R&D or 10% turnover dedicated to R&D
The Eurostars Programme is powered by
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Cover note by National offices
> 28
The National Offices are responsible for answering
eligibility questions relating directly to the
project participants from their country
1. Is this participant is a legal entity in the host
country?
2. Should this participant be accepted following the
application of national track record?
3. Are there serious doubts as to the finances and
practices of the entity (bankruptcy, fraud, no
viability)?
The Eurostars Programme is powered by
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A two-steps of central evaluation process
1.
> 29
Technical assessment by two independent experts
/EUREKA Project Assessment Methodology – PAM/
>
Basic Assessment
>
>
>
>
Technology and Innovation
>
>
>
>
Degree of technological maturity
Technological achievements envisaged
Degree of Innovation
Market and Competitiveness
>
>
>
1.
Well balanced partnership; Added value through cooperation
Technological and managerial capacity of all participants
Methodology; Cost and financing structure
Market size, access and risk
Time to market
Return on investment
Evaluation and ranking by members of the Independent
Evaluation Panel (IEP)
The Eurostars Programme is powered by
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The selection of Technical experts
> 30
The project officers select 2 experts and 1 reserve
Experts cannot assess projects involving their own country
Conflict of Interest declarations are required
The Eurostars Programme is powered by
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Who are Technical experts
> 31
• Industrialists and Academics with specialist
technical knowledge and market appreciation
• Selected according to eligibility criteria and
experience
• 574 Experts accepted to database
• 485 Contracts signed from 29 countries
200
180
160
140
IND/TRA
TEC
MEA
MAR
ENV
ENE
ICT
BIO/CHE
FOOD
120
100
80
60
40
20
The Eurostars Programme is powered by
EUREKA and the European Community
0
AT BE BG CH CY CZ DE DK EE ES
FI
FR GR HU IE
IL
IS
IT
LT MK NL NO PL PT SE
SI
SK TR UK
The assessment of applications
> 32
The Eurostars Programme is powered by
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Evaluation by the IEP
> 33
• Independent Evaluation Panel : Chairman + 8 members
Each of the IEP members evaluate each individual proposal
The Eurostars Programme is powered by
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Ranking of applications by the IEP
> 34
The Eurostars Programme is powered by
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Eurostars HLG endorsement of the IEP Ranking list
> 35
Threshold less than 60% in each criteria and less than 67% overall
The Eurostars Programme is powered by
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Member
C1
C2
C3
C4
C5
C6
EC
Total
EC budget
At start
15000
14500
11200
3000
4000
5000
25%
13175
Increase
Total
15000
14500
11200
3000
4000
5000
13175
65875
Funding availability and contribution simulator
Fixed
> 36
20000
Funding table
Funding
OK
OK
OK
OK
OK
OK
ASK
OK
OK
ASK
OK
ASK
ASK
ASK
ASK
Project/
Rank
1
C1
6 310 X
2
3
C2
945 X
4 725 X
3 725 X
1 260 X
3 070 X
4
1 350 X
6
1 160 X
7
315 X
8
C4
2 360 X
1 800
1 985 X
1 550 X
10
1 400 X
1 500 X
660 X
2 350 X
1 100 X
1 600
1 200 X
900 X
Budget
15
After1
10
1 763 25,00%
After2
10
4838
1 210 25,00%
After3
7
7300
1 825 25,00%
After4
7
4270
1 068 25,00%
After5
6
1 540 X
2700
675 25,00%
After6
6
1 800 X
4965
1 241 25,00%
After7
5
6075
1 519 25,00%
After8
5
3535
880 24,89%
After9
4
4640
0,00%
After10
2
3450
0,00%
After11
2
4200
0,00%
After12
2
2100
0,00%
After13
1
X
X
Reject?
2 995 25,00%
1 080 X
12
Eurostars
contribution
7053
X
2 850 X
Total
funding
11980
4 700 X
2 920
9
13
C6
2 068 X
4 275 X
11
C5
1 768 X
240 X
5
C3
2 600 X
14
700 X
800 X
1500
0,00%
After14
1
15
1 650 X
840 X
2490
0,00%
After15
1
X Budget available at the funding agency
X Budget not available at the funding agency
top up
The Eurostars budget is allocated to the participants of the project to increase the funding
distributed The Eurostars budget is allocated to the global funding agency budget to increase the number of projects
The Eurostars Programme is powered by
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Funding of successful project applications
> 37
> The funding of partners is based on the national funding
rules
> The funding of projects is following the ranking list until
national budget exhaustion
> All partners of a Eurostars project must have a funding
secured
> Upon receipt of the “funding availibility” letter, all
participants must contact their NPC within 10 days
The Eurostars Programme is powered by
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The Eurostars Programme
Results of cut-off 1-5
The Eurostars Programme is powered by
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The Eurostars Programme
> 39
First deadline: 8 February 2008
Second deadline: 21 November 2008
Third deadline: 24 September 2009
Fourth deadline: 25 February 2010
Fifth deadline: 30 September 2010
 
Sixth deadline: 24 March 2011
The Eurostars Programme is powered by
EUREKA and the European Community
Rate of eligible – Above threshold
> 40
400
343
350
317
# applications
300
250
200
150
316
279
245
236
111
112
89
85
276
215
189
133
102
100
50
90
64
0
COD1
Applic ations Rec eived
COD2
Applic ations Eligible
COD3
COD4
Applic ations Above Threshold
COD5
Projec ts funded
The Eurostars Programme is powered by
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Eurostars Programme - global overview
Submission Stage
> 41
Cut-Off1
Cut-Off2
Cut-Off3
Cut-Off4
Cut-Off5
Total
215
317
279
316
343
1470
300 M€
446 M€
385 M€
421 M€
495 M€
2061 M€
3. Number of Applicants
667
1098
957
1061
1092
4875
4. Number of SMEs
74%
73%
71%
71%
72%
73%
5. Applications Eligible
189
245
236
268
…
938
6. Applications Above Threshold
133
111
112
102
…
458
90
89
85
64
…
328
129 M€
128 M€
130 M€
80M€
…
472 M€
60 M€
63 M€
61 M€
38M€
…
222 M€
> Members States Funding *
45 M€
47 M€
46 M€
28M€
…
166 M€
> EC Funding *
15 M€
16 M€
15 M€
10M€
…
56 M€
1. Applications Received
2. Total Budget
Evaluation Stage
Funding Stage
7. Projects Funded
8. Total Budget
• Public Funding *
*Estimations based on the average public funding rate
The Eurostars Programme is powered by
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Global Overview- Project profile
> 42
CutOff1
CutOff2
CutOff3
CutOff4
Average cost (M€)
1.4
1.5
1.5
1.3
Average participants per projects
3.1
3.4
3.3
3.4
Average countries per project
2.4
2.5
2.4
2.4
Average duration (months)
30
29
29
27
The Eurostars Programme is powered by
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Global overview - Project applicants
> 43
Type of applicants
Cut-Off 1 to Cut-Off 4
University
1200
1000
800
600
400
200
0
SME
Research Institute
717
476
631
734
R and D Performing SME
Other
Large company
Cut-off
1
Cut-off
2
Cut-off
3
Cut-off
4
> Overall, 73% of the applicants are R&D SMEs and
SMEs, 5% are large companies, and 21 % are
Universities and Research Institutes
The Eurostars Programme is powered by
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Global overview - Project participants
> 44
> Overall, 71% of the applicants are R&D SMEs and
SMEs, 6% are large companies, and 22% are
Universities and Research Institutes
The Eurostars Programme is powered by
EUREKA and the European Community
Global overview - Technological areas
> 45
100%
90%
80%
70%
CHE
FOOD
MAR
60%
MEA
TEC
50%
ENE
ENV
40%
IND/TRA
BIO
ICT
30%
20%
10%
0%
Cut-off 1
Cut-off 2
Cut-off 3
Cut-off 4
The Eurostars Programme is powered by
EUREKA and the European Community
Global overview - Market areas
> 46
100%
90%
80%
70%
Environment
60%
Transport
Energy
50%
Other
ICT
Industrial
40%
Medical / Health
30%
20%
10%
0%
Cut-off 1
Cut-off 2
Cut-off 3
Cut-off 4
The Eurostars Programme is powered by
EUREKA and the European Community
R&D SMEs profile
> 47
Average Number of Employees in R&D SMEs
34
31
29
26
Average Annual Turnover of R&D SMEs
€3,326,470
Cut-off 1
Cut-off 2
Cut-off 3
Cut-off 4
€2,833,478
€2,264,126
€1,999,178
Cut-off 1
Cut-off 2
Cut-off 3
Cut-off 4
The Eurostars Programme is powered by
EUREKA and the European Community
Types of consortium – Approved projects
> 48
Types of Consortium - Approved projects
120%
100%
7%
8%
9%
13%
80%
8%
14%
19%
8%
1 or more R&D SME+ Large company + R&U
1 or more R&D SME + Large company
36%
32%
60%
40%
20%
More than 1 R&D SME + 1 or more R&U
29%
36%
9%
37%
2%
6%
10%
13%
31%
34%
cod2
cod3
1 R&D SME + 1 or more R&U
1 or more R&D SME + SME
1%
6%
6%
2 or more R&D SMEs
25%
0%
cod1
cod4
The Eurostars Programme is powered by
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The Eurostars Programme
is effective
The Eurostars Programme is powered by
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Eurostars is effective because…
> 50
> Predictable procedures
(effective EUREKA network support and transparency)
> Short lead-time
(3 months from cut-off date to evaluation results)
> Funding is assured
(national commitment)
The Eurostars Programme is powered by
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Main motivations for participation
> 51
Main motivations for participating in Eurostars
100.00%
90.00%
80.00%
70.00%
60.00%
50.00%
40.00%
30.00%
20.00%
10.00%
0.00%
Develop new
products/services/
processes
Complement skills
with the skills of
other participants
Obtain
public funds
Access
new markets
Mutual sharing
Mutual sharing
of human and
of existing
financial resources
know-how
Share the risk
Develop strategic
co-operation
with competitors
Other
The Eurostars Programme is powered by
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Thank you for listening
> 52
info@eurostars-eureka.eu
Next cut-off date:
Cut-Off 6
24 March 2011 at 20h00 CET
The Eurostars Programme is powered by
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