“Reading
Solicitations”
“Doing Business with the Government”
State Designated as Florida’s Principal Provider
of Business Assistance [§ 288.001, Fla. Stat.]
Florida SBDC at FGCU
Helping Businesses
Grow & Succeed
Mission Statement
We are a customer-driven organization of
business professionals, dedicated to
helping small businesses succeed, by
enthusiastically providing creative solutions
which exceed customer, employee, and
stakeholder’s expectations.
Helping Businesses Grow & Succeed
Statewide Infrastructure
Our Network
Statewide network of 43 centers
Locations
involving:
•
•
•
•
•
State Universities
Colleges
Chambers of Commerce
Economic Development Councils
Federal, State & Local Government
Agencies
Additional outreach is provided at
more than 50 outreach locations,
utilizing resource partners such as
chambers of commerce, economic
development organizations, business
incubators and lending institutions.
Helping Businesses Grow & Succeed
Accelerating Florida’s Economy
Only statewide provider of entrepreneurial and emerging growth company
services, playing a vital role in Florida’s economic development:
• Assisting entrepreneurs in every stage of the business cycle, from
prospective entrepreneurs to mature businesses looking for growth
opportunities and more;
• Working with firms in all industry sectors;
• Utilizing the expertise and resources of some of the best universities in
Florida (Florida Gulf Coast University)and a professional staff of eleven
business consultants;
• Accessing the resources of a national network of more than 5,000 SBDC
professionals; and
The FSBDCN is nationally accredited through the Association of SBDCs by
Congressional mandate.
Helping Businesses Grow & Succeed
FSBDC Services
Consulting
Personalized, confidential and provided at no cost
Training
Value-added from the basics to advanced topics
Business Data & Information
Current and expansive information for better decision-making
Helping Businesses Grow & Succeed
Objectives
• Read Solicitations
• Methods of Procurement
• Types of Contracts
6
Helping Businesses Grow & Succeed
What Does The
Government Want?
7
Helping Businesses Grow & Succeed
How Do They Communicate?
8
Helping Businesses Grow & Succeed
The Solicitation
Helping Businesses Grow & Succeed
Methods of Procurement
•
•
•
•
•
Micro Purchases (Credit Cards, $1-$3,500)
Simplified Acquisitions ($3,500- $6.5 Million)
Sealed Bids (Price only)
Invitation for Bid (IFB)
Negotiated (Price or Cost)
Request For Quote (RFQ)
(Price only)
Request For Proposal (RFP)
(Price or Cost Data)
Sources Sought (Information only)
Request for Information (RFI)
10
Helping Businesses Grow & Succeed
Micro Purchases
• Awards made from $1-$3,500
– Small or Large Business
– No Competition
– One Source
– Price
11
Helping Businesses Grow & Succeed
Simplified Acquisitions
•
•
•
•
•
•
•
Awards made from $3,500-$6.5 million
Commercial Item
Request for Quote (RFQ)
Competitive
Negotiated --- Non Negotiated
Lowest Price or Best Value
Price Only (Fixed-Price)
12
Helping Businesses Grow & Succeed
Invitation For Bid(IFB)
• Sealed bid:
– Award will be based on lowest price
– Bid is publicly opened AND
– No discussions, no negotiations.
13
Helping Businesses Grow & Succeed
Request For Proposal (RFP)
• Negotiated ---- Non Negotiated
• Lowest Price or Best Value
• Cost or Price data
14
Helping Businesses Grow & Succeed
Request For Information (RFI)
• Agency search for Information
• Offeror submits a technical approach
• No price/cost data submitted.
15
Helping Businesses Grow & Succeed
Types of Contracts
• Cost
• Firm-Fixed-Price
16
Helping Businesses Grow & Succeed
Solicitation
• Identifies the requirements of the agency
• Contains all the terms and conditions of
the proposed contract.
17
Helping Businesses Grow & Succeed
Uniform Contract Format
• Part I -- The Schedule
–
–
–
–
–
–
–
–
A - Solicitation/Contract Form
B - Supplies or Services and Prices
C - Description/Specification
D - Packaging and Marking
E - Inspection and Acceptance
F - Deliveries or Performance
G - Contract Administration Data
H - Special Contract Requirements
18
Helping Businesses Grow & Succeed
Uniform Contract Format
(Con’t)
• Part II - Contract Clauses
– I - Contract Clauses
• Part III -- List of Documents, Exhibits,
and Other Attachments
– J - List of Attachments
19
Helping Businesses Grow & Succeed
Uniform Contract Format
(Con’t)
• Part IV - Representations and
Instructions
– K - Reps, Certs, and other statements of
offerors
– L - Instructions, conditions, and notices to
offerors
– M - Evaluation factors for Award
20
Helping Businesses Grow & Succeed
Uniform Contract Format
(Con’t)
• Part I, II and III become the contract
• Part IV is retained in the contract file.
21
Helping Businesses Grow & Succeed
Section A Solicitation/Contract Form
• Multipurpose standard forms
– SF 33 - Solicitation, Offer and Award
– SF 1442 - Solicitation, Offer and Award
(Construction)
– SF 1449 - Commercial Items
22
Helping Businesses Grow & Succeed
Section A Solicitation/Contract Form
• Number of pages
• Solicitation Number
• Type of solicitation
– Sealed Bid (IFB)
– Negotiated (RFP)
• Date Issued
• Defense Priority Allocation System (DPAS)
Rating
23
Helping Businesses Grow & Succeed
Section A Solicitation/Contract Form
• Issued by
• NAICS
• POC, Name, Title, Phone number, e-mail, fax number
• Bid/proposal due date, time and location
• Minimum bid/offer acceptance period
24
Helping Businesses Grow & Succeed
Section A Solicitation/Contract Form
• Name/Address of Offeror
• Acknowledgement of amendments
• Signature Block for Offeror
25
Helping Businesses Grow & Succeed
Section B Supplies or Services
• Contract Line Item Numbers (CLINs)
• Description of Supply/Service
• Extended Price
• Total Price
26
Helping Businesses Grow & Succeed
Section C Statement of Work
• Description of Scope of Work
27
Helping Businesses Grow & Succeed
Section D Packaging and Marking
• Packaging requirements
• Identifies special markings bar coding
28
Helping Businesses Grow & Succeed
Section E Inspection and Acceptance
• When and Where
29
Helping Businesses Grow & Succeed
Section F Deliveries or Performance
• Identifies the place of performance of
the services or delivery of the items.
30
Helping Businesses Grow & Succeed
Section F Deliveries or Performance
• Specifies the performance/delivery
schedule
• Specifies the term of the contract,
including Options
31
Helping Businesses Grow & Succeed
Section G Contract Administration Data
• Who will administer the contract for the
Government
• Where contractor invoices are to be sent
32
Helping Businesses Grow & Succeed
Section H Special Contract Requirements
• Security requirements
• Additional insurance requirements
33
Helping Businesses Grow & Succeed
Section I General Provisions
• Clauses incorporated by reference, with
the same force and effect as in full text
(FAR 52.252-2)
34
Helping Businesses Grow & Succeed
Section J -List of Documents,
Exhibits & Attachments
• Contract Data Requirements Lists
(CDRLs)
• Security Specifications
• Wage Determinations
• Drawings
• Lists of Government Furnished Property
• Past Performance
35
Helping Businesses Grow & Succeed
Section K - Representations &
Certifications
•
•
•
•
•
•
•
Debarment and Other Responsibility Issues
Taxpayer Identification
Small Business Certifications
DUNS Number
Toxic Chemical Release Reporting
EEO
Affirmative Action Compliance
36
Helping Businesses Grow & Succeed
Section L - Instructions,
Conditions and Notices
• Instructions to Offerors (52.215-1)
• Type of Contract
• Proposal Preparation Instructions
• Evaluation Process
37
Helping Businesses Grow & Succeed
Section M Evaluation Factors for Award
• Basis for Award
Technical
Cost Price Data
38
Helping Businesses Grow & Succeed
Amendment
• Revised requirements of the Government
(changes in quantity, specifications, delivery
schedules, opening dates, etc.)
• Corrections to the IFB/RFP/RFQ
39
Helping Businesses Grow & Succeed
Summary
• Read Solicitations
• Methods of Procurement
• Types of Contracts
40
Helping Businesses Grow & Succeed
Q&A
“Daniel Telep Jr.”
Florida Gulf Coast University FSBDC
239.745.3708 or 239.745.3700
“dtelep@FGCU.edu
www.fsbdcswfl.org
Helping Businesses Grow & Succeed