VILLAGE OF LAKE VILLA
VILLAGE BOARD
COMMITTEE OF THE WHOLE
January 13, 2016
Call to Order: The meeting was called to order at 7:00 p.m. by Mayor Loffredo.
Present:
Mayor Loffredo; Trustees Bartlett, Battistone, Harms, McDonald, Kruckeberg
and Nielsen. Also present was Administrator Warwick, Finance Director
Heitman, Public Works Director McCollum and Chief Somerville.
Clerk Pro-tem – It was moved by Trustee Harms and seconded by Trustee
Battistone to appoint Lori Heitman as Clerk pro-tem.
ROLL CALL: AYES 6
MOTION CARRIED
Minutes Approved - It was moved by Trustee Nielsen and seconded by
Trustee Harms to approve the December 9, 2015 Committee Meeting
Minutes.
ROLL CALL: AYES 5
ABSTAIN 1 (Kruckeberg)
MOTION CARRIED
Public Comment - There were no public comments.
Discussion: Business and Recreational Services Agreement – The
Committee discussed an intergovernmental agreement between Lake Villa,
Lindenhurst, Lake Villa Township, Lindenhurst Park District and the
Chamber of Commerce for business and recreational services. A general
discussion on the agreement occurred.
Discussion: Mansion Services Agreement- The Committee discussed the
opportunity for an intergovernmental agreement between the Village and the
Lindenhurst Park District for recreational services programming at the
Mansion. The committee suggested limiting the number of pre-registrations
to give a better opportunity to Lake Villa residents.
Discussion: Water Improvement Projects - Administrator Warwick explained
that the Village received an approved loan agreement with the Illinois
Environmental Protection Agency for improvements to the Village’s drinking
water system. The IEPA recently approved a loan amount of $4,452,372.80 at
a 1.86% interest rate. The next step for the Village is to authorize the
execution of the three construction projects: Sun Lake water main, water
facilities building improvements and the 1.5 million gallon water storage tank.
A general discussion on this project occurred.
Discussion: Business District – The Committee discussed the process to
create a Business District to assist with improvements within the business
district. Administrator Warwick explained the concept and a proposal from
Teska and Associates to complete a Business District study in the amount of
$17,000. The committee requested additional information on the financial
impact of the new sales tax.
Discussion: TIF Interested Parties Registry – The Committee generally
discussed the proposed ordinance to create an interested parties registry for
the TIF.
Discussion: Mansion Pergola Replacement – Administrator Warwick and
Director of Public Works McCollum described the work that would be
completed under the Mansion Pergola Replacement project. The contract on
the agenda is to remove the top area of the concrete so that a new level
concrete pad can be installed at a later date. This pad would be constructed as
one even level. It was explained that Public Works would demolish the
pergola leaving the brick pillars. It was also explained that the estimated cost
to replace the pergola and new concrete pad is $90,000. Administrator
Warwick stated that this preparation work be done now so construction can be
completed by the first event in the spring.
Discussion: Mansion Interior Repairs – The Committee discussed the
proposed contract for plaster repairs to the Mansion that were damaged by the
leaky roof. Staff recommends approval of a contract with Epoxy Wizard for
plaster and repainting in the amount of $6,735.
Discussion: Police Pension Reporting – The Village received the annual
report from the Police Pension Fund Board and held a general discussion
about this report.
Discussion: Second Amended and Restated Memorandum of Understanding
for the Northern Lake County Lake Michigan Water Planning Group –
Administrator Warwick explained the purpose of the restated MOU is to
provide a funding source for the needed project easements. The cost of
easements needs to be paid upfront by the members of the Northern Lake
County Lake Michigan Water Planning Group and these contributions will be
returned once the IEPA reimburses the Group for the engineering costs that
were prefunded. It was stated that the Village share of the contribution would
be $540,000.
Adjourned – 8:00 p.m.
Submitted by: Lori Heitman