Workshop Two: Creating Cell
Data, Formatting and Revising
Worksheets/Workbooks
Dr. Carolyn Rainey
Professor Emeritus
10/24/2013
What is Microsoft Certification?
• Microsoft Office Specialist (MOS)
• www.certiport.com
– http://www.certiport.com/Portal/desktopdefault.aspx?page=common
/pagelibrary/MOS_whatIs.html
– Microsoft Office 2010 and 2013 Exam Objectives
– Exam voucher
– http://www.measureup.com/Microsoft-Office-Specialist-MOS200720102013-Exam-Voucher-P3195.aspx
10/24/2013
Overview of Workshops
• Workshop One (10/22) - Managing the Worksheet
Environment
• Workshop Two (10/24) - Creating Cell Data,
Formatting/Revising Worksheets/Workbooks
• Workshop Three (10/29) - Applying Formulas and
Functions
• Workshop Four (10/31) - Presenting Data Visually
• Workshop Five (11/5) - Data Analysis
10/24/2013
Creating Cell Data
• To participate in this live demonstration:
Start a new document
– Key information
– Create row and column titles
– Move cell contents by dragging and dropping
• Use a template
• Open Central Sierra (Chapter 2)
http://highered.mcgrawhill.com/sites/0073519383/student_view0/data_files.html
10/24/2013
Creating Cell Data
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Import text file
Use Office Clipboard
Paste Options
Transpose
Edit, replace, clear cell contents
Widen column to remove #####
Review AutoFit
10/24/2013
Formatting Cells and Worksheets
• Apply and modify cell formats
– Fraction/scientific formatting
– Special number formats
– Custom number formats (### lbs)
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Apply text and number formatting
Wrap text
Apply gridlines to worksheet
Rename and color sheet tabs
10/24/2013
Creating Cell Data
• Use fill handle - AutoFill
– Copy info
– Create column titles with fill handle
– Create data in a series
– Create a custom list
– Copy a formula by double-clicking the fill handle
10/24/2013
Creating Cell Data
• Data Validation: rules that help prevent data
entry errors
– Create a Validation rule
• Values, decimals, list, date range, time, text length
– Create an Input Message
– Create an Error Alert
– Clear a Validation rule
10/24/2013
Formatting Cells and Worksheets
• Apply diagonal rotation to text
• Apply formatting to multiple columns
• Apply
– workbook theme
– colors, fonts, effects
• Convert text
10/24/2013
Creating Cell Data
• Apply and manipulate hyperlinks to
• Web addresses
• Cells in the workbook
• E-mail addresses
• Protect a worksheet, yet allow users to edit
some cells
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10/24/2013
Select the cells you want to allow changes
Unlock these cells
Protect worksheet, save; close
Change username and re-open the file
Creating Cell Data
• Conditional Formatting
– Cell Rules
– Filtering/sorting
– Top/bottom
– Value comparison (> + <)
– Icon sets, color bars, color scales
– Manage conditional formatting rules; set values
• Create and apply cell styles
10/24/2013
Managing Worksheets
and Workbooks
• Apply formatting to more than one worksheet
at a time
• Create/edit comments
• Print/delete comments
• Insert/delete worksheets
10/24/2013
Sample CertiPrep Items
Participate in live demonstration
of CertiPrep simulation of exam
questions.
10/24/2013