What’s New with EAMS II
Equipment Asset Management
System
Robert Forsythe, Manager
EAMS ON THE WEB
If you are a property administrator, principal investigator
or department head, it is important to know how to
properly manage your department assets.
EAMS – Phase I
 “CAMP Team” Initiative – BFS Managers
Campus Asset Management Project
Address the needs of the inventory for
campus customers, while incorporating
improvements to manage and maintain UC
and government policy.
EAMS – Phase II
 Development & Process Team

BFS Systems, Equipment Mgmt and Campus
Customers
Work together to provide a web-based system
for campus customers, with the “Ability To”
efficiently manage your departmental
assets.
EAMS – Campus
Involvement



Kathy Caro, School of Medicine
Lisa Meredith, Electrical Computing
Engineering
Minerva Nelson, Scripps Institute of
Oceanography
EAMS - Registration


Single Sign On
Final Approver (FA)
Register Property Administrator (PA) Access
 Register Custody Codes to (PA) for management
 Approves all transactions

Create Trouble Tickets - Get our “Attention!”
The new system will provide campus FA’s the
ability to grant and remove instant access to
their PA‘s under their registered account.

EAMS – “PA”
 Property Administrator (PA)



Make changes to department equipment records
Initiate Equipment Inventory Modifications Requests
(EIMR’s)
Search by:





UCID
Serial Number
Building /Room
PA Name
Find the owner of a specific asset(s)
EAMS – The Benefits
 What are the benefits of the new System?






Ability to maintain assets with ease
Ability to have Instant Access Upon registration
Ability to add/delete Property Administrator (PA)
accounts and grant instant access
Ability to assign specific custody codes to “PA’s”
Ability to print Reports On-demand
Ability to record important asset historical
information from beginning to end.
EAMS – Importance of
Equipment Management
 What is the importance of Equipment
management? The university must be able to
at all times:



Report expenditures for equipment to federal, state,
and private funding agencies
Record the inventory value, including depreciation,
of equipment located at UCSD
Make records of equipment transactions available
to auditors
EAMS – “Our Customer”
As our “Customer,” your input is extremely
important us.
 Suggestions
 Ideas - Likes / Dislikes
 Beta Tester
 Comments
EAMS – Email us!
Please send your interest to
eqm@ucsd.edu
Thank you for your time.
Robert Forsythe