By Laws to Colonie Little League Constitution - 2013 I. Teams A. The League will operate Minor and Majors levels of play as follows: Ages 4-5 6 7-8 9-11 9-12 5-18 Division T-Ball Jr. Pees Wee Pee Wee International Majorss Rita Murphy Challenger Upon parental request or in consideration of the ability of the player, the Player Agent is authorized to: 1. Assign 5 or 7 year-old players to a Jr. Pee Wee team, 2. Assign 6 or 9 year-old players to a Pee Wee team, 3. Assign 12 year-old players to an International team (approval from District 13 Administrator is required). 4. Assign players older than 18 to the Challenger division. B. Number of Players on a Team. 1. All Majors teams will be assigned a minimum of 12 players. 2. All minor teams will be assigned a minimum of 10 players. 3. Tee Ball teams will be assigned a minimum of 7 players. 4. Number of players on the Challenger teams will be determined by the Challenger Division Coordinator C. Managers and Coaches 1. Each team will have a manager appointed by the President as approved by the Board of Directors. 2. The team manager will select coaches. 3. The team manager and coaches of all Majors division teams must be members of the Board of Directors in good standing. Managers of all minor division teams must be members of the Board of Directors in good standing. 4. Only members of the Board of Directors with a minimum of two years as a Board of Directors’ member may be appointed a Majorss manager. 5. For the Majors division, members must notify the President of their intention to seek a Majors manager’s position prior to the final Board of Directors’ meeting each year and specify which team(s) manager position they seek. 6. The President, with approval of the Board of Directors, shall appoint managers, coaches and umpires annually. July 31, 2012 Page 1 By Laws to Colonie Little League Constitution - 2013 7. MajorsTeam managers are required to attend no less than 80% of all team practices and scheduled games. Failure to comply with this requirement may result in disciplinary action by the President including rescinding a manager’s appointment and approving a replacement manager. Rescinding a manager’s appointment must be approved by a two-thirds vote of the Board of Directors at a duly constituted meeting. II. Player Registration A. An annual registration fee for players must be approved by the Board of Directors. The approved registration fee will be posted on the Colonie Little League web site. B. Parents unable to pay the registration fee, due to financial issues, can be exempted from the full fee as determined by the President. The President has the authority to apply conditions to the exemption (such as serving additional concession stand duties). C. Registration fees must be paid by March 1st of each year. Failure to pay the fee by March 1st will result in a $20 late payment fee. D. The Player Agent will hold at least two open registration events each year after January 1st and prior to March 1st. However, players may register prior to January 1st. E. Any player registering after March 1st of each year will be accommodated if player openings exist in the division in which the player is eligible to participate. III. Player Fundraiser A. The League will conduct one player fundraiser each year as determined by the President with the approval of the Board of Directors. B. All registered players must participate in the fundraiser. C. In the event a player does not participate in the fundraiser, appropriate action (which may include releasing the player from the League) may be taken by the President. The Board of Directors must approve the release of any player due to nonparticipation in the fundraiser. IV. Fields A. The League will maintain a baseball field for each division of play except for the Challenger division. B. The Challenger division games will be played on the Majors division field. C. The League fields have been designated as follows: 1. Tee Ball – Kopach Field 2. Jr. Pee Wee – Pocaro Field 3. Pee Wee – J.T. Garry Field 4. International – Westfall Field 5. Majors Field – Bergbold Field V. Schedules A. The League Secretary will prepare schedules annually for each division based on the number of teams in the division. July 31, 2012 Page 2 By Laws to Colonie Little League Constitution - 2013 B. Games may be played each day of the week except Sundays. However, cancelled or postponed games may be rescheduled on Sundays or other days of the week. C. Starting times for all games will be determined by the Board of Directors. D. At the discretion of the Vice President of Operations, starting times may be changed to accommodate special situations. E. Cancelled, postponed or incomplete games will be scheduled on dates and at times as determined by the Vice President of Operations. F. The number of games scheduled each year for each division will be determined by the Board of Directors. VI. League Championships A. Each year a League championship series will be scheduled for each division, except Tee-Ball and Challenger, after completion of the regularly scheduled games. The President, with the concurrence of the board of Directors, may eliminate League championship series for Jr. Pee Wee and/or Pee Wee divisions. B. The format for the Majors division championship series will be as follows: 1. The four teams with the best regular season record will participate. Teams will be seeded according to their record. 2. In case of a tie, head-to-head competition during the regular season will be the first tie breaker. The second tie breaker will be a flip of a coin. 3. The first round of the series will consist of a best of three series between the number one and four seeds, and the number two and three seeds. Highest seed will be home team for the 1st and 3rd games. 4. The second round of the series will match the winners from the first round in a best-of-three series to determine the League champion. The highest seed will be home team for the 1st and 3rd games. 5. The League champion will represent the League in the annual District 13 City-County tournament. C. The format for the Majors division may be changed by the President with the approval of the Board of Directors. D. The format for other division League championship series will be determined by the President and approved by the Board of Directors. VII. Player Achievement Awards A. Every player will receive a trophy, certificate or momento at the end of the season in recognition of their participation in the League. B. Annual Special Achievement Awards may be authorized by the Board of Directors as follows: 1. Pee Wee Division – Sportsmanship awards for up to two players from each team as selected by the team manager. 2. International Division a. Sportsmanship awards for up to two players from each team as selected by the team manager, b. Outstanding 9-Year Old Award as selected by the International division managers, c. Outstanding 10 Year Old Award as selected by the International division managers, July 31, 2012 Page 3 By Laws to Colonie Little League Constitution - 2013 d. Outstanding 11 Year-Old Award as selected by the International division managers, e. Most Valuable Player Award as selected by the International division managers (must be an 11-year-old player), f. Outstanding Pitcher Award as selected by the International division managers, g. Home Run Title Award for the player(s) with the most home runs for the regular season, h. Home Run Title Runner-Up Award for the player(s) with the second most home runs during the regular season, and i. No-Hitter Award for players pitching a complete game no-hitter during the regular season. 3. Majors Division a. Sportsmanship awards for up to two players from each team as selected by the team manager, b. Outstanding 9 Year-Old Award, provided that there are two or more 9 Year-Old players in the Majors division, c. Outstanding 10 Year-Old Award, d. Outstanding 11 Year-Old Award, e. Outstanding 12 Year-Old Award, f. Most Valuable Player Award, (may not receive an award as listed in paragraph (b), (c), or (d) above) g. Home Run Title Award for the player(s) with the most home runs for the regular season, h. Home Run Title Runner-Up Award for the player(s) with the second most home runs during the regular season, and i. No-Hitter Award for players pitching a complete game no-hitter during the regular season. Batting Title Award as determined by official batting statistics (minimum of 40 at bats)for the regular season as maintained by the Vice President of Operations or other official designated by the President. C. The process for determining award winners as listed in paragraph 3(b) through 3(f) above is as follows: 1. Each team manager can nominate up to two players from the team for each award, 2. A secret ballot for each award will be conducted. 3. Each manager and senior coach will be allowed to vote for a first, second and third choice for each award, 4. The player agent will collect the secret ballots, 5. The player agent will score each ballot: five points for each first choice, three points for each second choice and one point for each third choice, 6. The player(s) with the most points will win the award. 7. Results must be confirmed by the President or his/her designee. 8. All awards must be approved by the Board of Directors. D. Awards will be presented at the annual League banquet or as determined by the President. VIII. All Star Teams July 31, 2012 Page 4 By Laws to Colonie Little League Constitution - 2013 A. Majors Division (11-12 Year Old Team) 1. An 11/12-Year-Old All Star team will be selected to participate in the Little League Baseball, Inc. authorized tournament. 2. Any Majors division manager or coach can volunteer to manage the allstar team. If more than one person volunteers, an election conducted by the Board of Directors will determine the manager. 3. The manager will select the players to participate on the team. The number of players selected must be in accordance with Little League Baseball, Inc. rules and regulations. The President must approve the manager’s selection of players. All selected players must meet Little League Baseball, Inc. requirements for participation in all star tournaments. 4. The manager will select coaches for the team. B. Majors Division (10-11 and 9-10 Year Old Teams) 1. For the 10/11 Year-Old All Star team and the 9/10 Year-Old All Star team, the manager/coach selection and player selection process will be the same as noted in paragraph A above. However, all players selected as all stars must have played in the Majors division. C. Police Athletic League (PAL) Tournament. 1. Each Year District 13 hosts a PAL tournament. If the League participates in the PAL tournament the manager will select a team of Majors division players to participate in this tournament. The President can approve participation of International division players. 2. Any Majors division manager or coach can volunteer to manage the team. If there is more than one volunteer for manager, the Board of Directors will vote to determine the manager. If no Majors manager or coach volunteers to manage the PAL, the President may appoint any Board of Director Member (or other person if no Board of Director member volunteers) to manage the team. 3. The manager will select coaches for the team. All coaches must be approved by the President. D. Minor Division 1. Each year the League will select at least one 7/8 Year-Old All Star team and at least one 8/9 Year-Old All Star team. 2. Any Minor Division manager or coach can volunteer to manage the7/8 Year-Old All Star team. 3. Any Majors or Minor Division manager or coach can volunteer to manage the 8/9 Year-Old All Star team. If more than one person volunteers, the Board of Directors will conduct a vote to determine the manager. 4. The managers will select coaches for the teams. All coaches must be approved by the President. 5. Selection of players will be done by the manager and approved by the President. E. Managers 1. All managers will be appointed by the President and must be approved by the Board of Directors. July 31, 2012 Page 5 By Laws to Colonie Little League Constitution - 2013 IX.Tournaments A. The 9/10, 10/11 and 11/12 All Star teams will participate in the Little League Baseball, Inc. sponsored tournaments each year. Additionally, they may participate in other tournaments as approved by the President. Participation in tournaments that include non-Little League teams must be approved by the District 13 Administrator prior to participation. B. Minor division All Star teams will participate in District 13 sponsored tournaments each year. Additionally, they may participate in other tournaments as approved by the President. Participation in tournaments that include nonLittle League teams must be approved by the District 13 Administrator prior to participation. C. Funding 1. The League may provide financial assistance to Majors division All-Star teams for bus transportation cost to transport players and coaches to Little League Baseball, Inc. sponsored tournaments if the one-way travel distance is more than 120 miles from the League fields. 2. The League may provide all star uniforms for all League All Star teams. 3. The League may provide registration fees for tournaments. 4. The Board of Directors must approve all funding for League All Star teams. 5. The Board of Directors may approve additional funding for League All Star teams participating in the Little League Baseball, Inc. sponsored tournaments. X. Board of Director Member Duties. A. All members of the Board of Directors are required to attend Board of Directors’ meetings, assigned scheduled work days, and contribute to the management of the League operations and facilities as directed by the President unless excused by the President or Secretary. Failure to attend meetings or assigned schedule work days may result in disciplinary action as follows: 1. Any Board of Directors’ Member with three unexcused absences from monthly Board of Directors’ meetings within the one fiscal yearof the League may have his or her Board membership suspended for the remainder of the year or other period as determined by the President. Other disciplinary action may be taken as deemed appropriate by the President. 2. Any Board of Directors’ Member with three unexcused absences from monthly Board of Directors’ meetings within each of two consecutive fiscal years, may be suspended for a period of time as determined by the President or terminated from Board membership with Board of Directors’ approval. Other disciplinary action may be taken as deemed appropriate by the President. 3. Members may be excused from meetings by notifying the Secretary or President prior to the meeting. The Secretary or President must provide approval of the absence. July 31, 2012 Page 6 By Laws to Colonie Little League Constitution - 2013 4. Any disciplinary action under Paragraphs 1 or 2 of this section shall be subject to the procedures provided for in Article IV, Section 4 of the League’s Constitution. B. Additionally, all Members are required to work a “duty shift” at the park each week, unless exempted. Each non-exempted Member will be assigned a weekly “duty shift” by the Secretary. The Secretary will also assign “duty shifts” for any All-Star games hosted by the League. Failure to show up and work the assigned “duty” shift may result in disciplinary action as follows: 1. First offense – warning letter 2. Second offense – warning letter, suspension of membership or other action as determined by the President 3. Third and subsequent offenses – suspension or termination of membership or other action as determined by the President. Any disciplinary action will be taken in accordance with Article IV, Section 4 of the League’s Constitution. If a Member is unable to work their “duty shift”, they are responsible for obtaining a substitute to work the shift. C. Members exempt from the “duty shift” include the following: 1. President 2. Executive Vice President 3. Secretary 4. Treasurer 5. Player Agent 6. Safety Officer 7. Vice President-Finance 8. Vice President-Operations 9. Umpire-in-Chief 10. Statistician 11. Vice President-Signboards 12. League Counsel 13. Officers with over 15 years as a Board of Director Member D. The President with the approval of the Board of Directors may exempt additional members. XI. Conduct of Players, Mangers, Coaches, Parents/Guardians and League Officers A. All officers, managers, coaches, players and parents/guardians must conduct themselves in a manner consistent with the requirements of Little League Baseball, Inc. B. Pursuant to Article IV, Section 4, the League President shall have the power to temporarily suspend any officer, manager, coach or player. The Board of Directors, by a two-thirds vote of the membership at any duly constituted meeting, shall have the power to suspend or terminate any officer, manager, July 31, 2012 Page 7 By Laws to Colonie Little League Constitution - 2013 coach or player when the conduct of such person is considered detrimental to the best interests of the League or Little League Baseball, Inc. C. Conduct detrimental to the best interests of the League or Little League Baseball, Inc. will result in the immediate ejection of the offender from the facilities of the Colonie Little League. Furthermore, if the offender is a manager, coach, or officer, the infraction shall be reported to the League President within 24 hours. The League President shall investigate the incident, including conducting appropriate interviews. If it is determined that misconduct occurred then the following disciplinary actions may be taken: 1. First Offense: The League President will temporarily suspend the manager or coach for his or her next game and give a written warning that a second infraction may result in a recommendation to the Board of Directors that the manager or coach be suspended for the remainder of the playing season and all post-season games. For a League officer the written warning will also indicate that a second infraction will result in a recommendation from the League President that the officer be removed from the Board of Directors. The President must make a full report to the Board of Directors at the next scheduled meeting. 2. Second Offense: A manager, coach, or League officer will be removed from their respective assignment(s) for the remainder of the regular Little League season and all post-season games. If the offender is a League officer, the Board of Directors may suspend or terminate the offenders’ membership. A terminated League officer may apply to the Board of Directors for reelection to the Board of Directors for the next or subsequent years. D. In the case of a player, the Board of Directors shall give notice to the manager of the team of which the player is a member. Said manager shall appear, in the capacity of an advisor, with the player and his/her parent or guardian before the Board of Directors. The Board of Directors may take appropriate disciplinary action including but not limited to suspension or revocation of such player's right to future participation in the Colonie Little League program. A player who is suspended may return to the team roster after the suspension is served. A player that is terminated may request reinstatement for the next year and be reinstated to the team on which the player was assigned at the time of the termination with the approval of the Board of Directors. E. In the case of a parent/guardian or other person who is not a member of the Board of Directors, conduct considered detrimental to the best interests of the League or Little League Baseball, Inc. will result in the immediate ejection of the individual from the League facilities. In addition, the President, with the approval of the Board of Directors, may impose additional penalties. July 31, 2012 Page 8 By Laws to Colonie Little League Constitution - 2013 XII. Arbitration Procedures for Manager/Coach and Parents/Guardian Conflicts A. It is desirable that all conflicts involving managers/coaches and parents/guardians be resolved quickly between them. However, when these conflicts progress to the point where they cannot be reasonably resolved then this situation must be brought to the attention of the President. B. Under the direction of the President, a panel may be appointed to provide a forum for the manager/coaches and parents/guardian to resolve conflicts involving interpretation of Little League Rules and Regulations and/or grievances against the League or League volunteers. C. The panel appointed by the President will consist of the following: 1. A Board of Directors Member not involved in the division in question 2. A Majors division manager/coach not involved with the team in question. 3. A manager/coach from another division not involved in the conflict 4. A parent from the division involved in the conflict other than a manager or coach and not from the team involved in the conflict. 5. Others as determined by the President. However, in no event shall the Panel have more than six members. D. The panel will be empowered to hear complaints involving discrimination (such as sex, race, and national origin), acts by League volunteers beyond granted authority, interpretation of Little League Baseball Rules and Regulations, League rules and policy and other issues as determined by the President. E. The primary objective of the panel is to assist managers, coaches, and parents/guardians in resolving disputes and to ensure that the affairs of the League are administered according to established policies and operating procedures of the League and Little League Baseball, Inc. F. The panel is not authorized to make or change existing rules, regulations, policies or by-laws of the League. Its only role is to hear all sides of the issue (referred to them) and attempt to settle differences between the parties involved. G. At the conclusion of the discussions between the parties, the panel will recommend appropriate action to the President. The President will determine the action to be taken after taking into consideration the panel’s recommendation. XIII. Player Try-Outs and Draft A. Each year the League will conduct a player try-out and draft for the Majors division and may conduct a try-out and draft for the International division. The Payer Agent or his or her representative will be responsible for conducting the try-outs and drafts including setting times and dates and preparing and distributing a list of players electing to try out. For the Majors division try-out, all 9, 10, 11 and 12 year-old players are eligible to participate. For the International try-out, all 9, 10, and 11 year-old players are eligible to participate. Any 9,10 or 11 year-old players electing not to participate in the Majors try-out July 31, 2012 Page 9 By Laws to Colonie Little League Constitution - 2013 B. C. D. E. July 31, 2012 will be disqualified from being selected to move up to a Majors team during the season without the approval of the Board of Directors. All 9, 10, 11 and 12 year-old players will be invited to attend the Majors try-out. Managers or coaches may not conduct, participate in, or attend private player try-outs. Failure to abide by this rule will result in the suspension of the manager/coach for the upcoming season. The Majors draft will be held following the Majors try-out. Unless otherwise determined by the President with the approval of the Board of Directors the draft will be conducted by the Player Agent or their representative as follows: 1. Unless specifically excused by the President and with the concurrence of the District 13 Administrator, all 12 year-olds must be drafted by a Majors division team. 2. The Player Agent will prepare and distribute a list of players eligible to be drafted to each Majors manager prior to the draft. 3. Draft order will be determined by team records from the previous season with worst record selecting first, second worst record selecting second and so on. In the event of a tie, a toss of a coin will be the tie-breaker. Teams involved in a tie, will alternate selection order for each round of the draft. 4. Before the draft begins, each manager will be given an opportunity to declare options, as approved by Little League Baseball, Inc., that they would like to exercise. The options include: a. Bothers/Sisters of Current Players Option – A player on the team has a sibling eligible to be drafted. The sibling must be drafted within the first three rounds b. Son(s) or Daughter(s) of the Manager Option – The manager’s son(s) or daughter(s) are eligible to be drafted. The son/daughter must be drafted no later than the round based on the player’s age as follows: I. Age 9 or 10 Round 5 II. Age 11 Round 4 III. Age 12 Round 3 c. Brother(s)/Sister(s) Option – Two or more siblings are eligible to be drafted. For this option the declaration is required at the time the manager drafts the first sibling. If the option is exercised, the other sibling must be drafted in the next round. 5. Bonus picks for teams needing to draft eight or more players will be provided in accordance with Little League Baseball, Inc. rules and regulations. If more than one team has bonus picks, the order of the picks will be based on selection position of the teams in the first round. 6. After the draft, the team roster may not include more than eight players in any age group unless approved by Little League Baseball, Inc. An alternative draft procedure may be used provided it has been approved by the President and the Board of Directors. If conducted, the International division draft will be held following the International team try-out and will be conducted by the Player Agent or their representatives as follows: Page 10 By Laws to Colonie Little League Constitution - 2013 1. All 9, 10, and 11 year-old players not selected for a Majors team are eligible for the tryout and draft. This includes those players that participated on an International division team the previous season. 2. Twelve year-old players approved for International division play by the President with the concurrence of the District 13 Administrator are eligible to be drafted. 3. The Player Agent will prepare and distribute a list of players eligible to be drafted to each manager prior to the draft. 4. Draft order will be determined by a random draw supervised by the Player Agent. 5. Players eligible for International division play that elect not to try-out are eligible to be drafted. 6. Any other issues related to the International division try-out and draft will be addressed by the President in consultation with the Player Agent and other Board of Directors’ members as deemed appropriate by the President. XIV. Duration of Title (Majors Division) A. Each player acquired through the draft shall, for the duration of the Majors division career, be be assigned to the team making the acquisition, unless subsequently traded or released. The Board of Directors reserves the right to continue as a player any player whose residence changes after becoming a member of the League as provided in Little League Regulation II (d). B. In the event a coach-parent transfers his/her affiliation to another team and is approved by the Board of Directors to manage such team, such manager’s son or daughter may be released provided the parent-manager agrees to relinquish his/her first round draft pick to the team releasing the player. Under no circumstances shall this provision pertain to a parent-coach who transfers to another team and who has not been approved by the Board of Directors to manage such team. XV. Replacements (Majorss) A. When a player is lost to a team after the annual draft is conducted for any of the following reasons the manager of the team losing the player shall promptly advise the Player Agent. 1. The player moves to another city or state too distant to commute for practice or play, 2. The player is injured and will not be able to return to play before the fourth game after the date of injury, 3. The player for personal reasons has decided to terminate his/her association with the League, or 4. Any other justifiable reason reviewed and approved by the Board of Directors. B. The Player Agent shall notify the League President before the team’s next game. The manager shall select a replacement player from the Player Agent’s list of July 31, 2012 Page 11 By Laws to Colonie Little League Constitution - 2013 C. D. E. F. G. H. July 31, 2012 eligible International players. The player selected will become a permanent member of the team. The manager or coaches will not be allowed to discuss possible selection of a player with that player or his/her parents/guardians until such time as the player accepts the assignment to the Majors team. The Player Agent will communicate such selection to the player and his/her parents/guardians and assign the selected player to the team. The player must begin play by the fourth game after a loss of player. If the player was lost prior to the first game of the season, the replacement player must begin play beginning with the first game of the season. For a player loss associated with paragraph A(2) above, the manager must notify the Player Agent of the player injury before the team’s next game. If the player is unable to return to play before the fourth game after the injury, the manager must select a replacement player from the list of eligible International players maintained by the Player Agent. The Player Agent will notify the selected player and his/her parents. The manager or coaches will not be allowed to discuss possible selection of a player with that player or his/her parents/guardian until such time as the player accepts the assignment to the Majors team. The Player Agent will communicate such selection to the player and his/her parents/guardians. The replacement players will become a permanent member of the Majors division team. If the list of eligible players maintained by the Player Agent contains no players, the team experiencing the loss of a player will play the remainder of the season with its remaining players and not be required to select a replacement player. Failure to comply with Section XV will result in the President convening a special meeting of the Board of Directors to impose the following penalties: 1. Beginning with the fourth game, the Majors team manager will be "suspended" two games for each game played without a selected replacement player in the line-up. The manager may not attend any team practices or games during the period of suspension, and 2. The Player Agent will be requested to select and assign a replacement player at random and without prejudice or influence from anyone else. 3. If the Player Agent determines all eligible players refuse the assignment as a Majors division replacement player, the team will play the remainder of the season with its current roster. This Section does not apply to players lost in the last three games of the season. Managers, with approval of the Board of Director’s, may release players for justifiable reason(s) between the conclusion of the regular playing season and seven (7) days prior to the Majors draft. In the event that a player is released, the President shall send a letter of release to the player and his/her parents/guardian. Such notice of release shall be given in sufficient time for the player to qualify for and attend tryouts and selection to another team. A justifiable reason will be determined by the President. Players or their parents/guardians may also request the player be released during the playing season for justifiable reason(s). A justifiable reason will be determined by the President. If eligible based upon age or because of receipt of the waiver provided for in Section XIII.D.1, the released player has the option of Page 12 By Laws to Colonie Little League Constitution - 2013 requesting placement on an International division team roster if an opening exists, or not play at all during the balance of the playing season. The player is eligible to participate in the Majors or International try-out and draft for the following season. If the player selects the option for placement on an International team, the player will be placed on an International team as determined by the Player Agent. XVI. Issues Not Addressed by the Constitution or By-Laws The President has the authority to develop Colonie Little League policy to address issues not addressed by the Colonie Little League Constitution or By-Laws. The President may also rescind previously developed policies. XVII. Certification We have reviewed this copy of the By-Laws to the Colonie Little League Constitution and we certify that this document is true, accurate, and approved by a two-thirds vote of the Board of Directors. Signature: _________________________ Signature: _______________________ Print Name: ________________________ Print Name: _____________________ Secretary, Colonie Little League, Inc. President, Colonie Little League, Inc. Date: _____________________________ July 31, 2012 Page 13