SAMPLE APPOINTMENT LETTER FOR CUPE LOCAL 3904 UNIT ONE
CONTRACT LECTURER RE: ONGOING (MULTI-TERM) APPOINTMENTS
Date
Contract Lecturer Name
Contract Lecturer Address
Dear Contract Lecturer:
I am prepared to recommend to the Vice Provost, Faculty Affairs, and through him to the
President, that you be appointed as a Contract Lecturer in the Department/School of XXXXX
under the following terms and conditions:
1.
The Board of Governors and the Canadian Union of Public Employees are parties to a
Collective Agreement, the terms and conditions of which and any superseding Agreement
will apply to all Contract Lecturers including yourself. Key items for your appointment
are noted next.
2.
The type of your appointment is to be a Full Workload Sessional for [insert the number of
years], with XX total semester hours of assigned teaching each year. The courses to be
taught for the XX academic term [first year of the appointment] are expected to be
and
. You will be notified of the courses to be taught for the
following XX years of your contract once they are known.
OR
The type of your appointment is to be a Part-Time Hourly Appointment for [insert the
number of years], with XX total semester hours of assigned teaching each year. The
courses to be taught for the XX academic term [first year of the appointment] are
expected to be
and
. You will be notified of
the courses to be taught for the following XX years of your contract once they are known.
3.
The dates of the appointment are to be as follows as per Article 16 of the Collective
Agreement:
INSERT CORRECT DATES DEPENDING ON TYPE OF APPOINTMENT
FOR FULL AND REDUCED SESSIONAL APPOINTMENTS:
1. August 16, 20__ to June 15, 20__
2. August 16, 20__ to June 15, 20__
3. August 16, 20__ to June 15, 20__
FOR PART-TIME APPOINTMENTS:
1. August 23, 20__ to May 8, 20__
2. August 23, 20__ to May 8, 20__
3. August 23, 20__ to May 8, 20__
[insert the appropriate appointment years]
Consistent with Article 14.1(i) of the Collective Agreement your teaching during the
subsequent years of your appointment is conditional on your having carried out your
teaching duties in the previous years of your appointment in a satisfactory manner.
Consistent with Article 20.2 of the Collective Agreement, if some or all of the courses
assigned to you during your appointment are no longer required due to elimination of the
course(s) or section(s) you shall be given three (3) weeks’ notice in writing or pay in lieu
of such notice.
Your attention is drawn to Article 16.3 (c) and Article 21.5 respecting vacation pay and
statutory holidays falling within the appointment period.
4.
In accordance with Article 21, you will receive a total basic salary of $XXXXX for the
period August 16, 20__ to June 15, 20__ [if part-time hourly appointment use August
23, 20__ to May 8, 20__] . Salary will be paid on a bi-weekly deferred pay cycle with
the first pay date of the term being [for the correct date, check pay schedule and
deadlines on the HR website:
http://www.ryerson.ca/content/dam/hr/payroll/biweekly_deferred_pay_deadlines/20
15_Biweekly-deferred.pdf
Your salary for the remaining two years of your contract will be dependent on the
semester hours assigned in those years and will be paid in accordance with the salary
provisions in Article 21 of the collective agreement. We will inform you of your contract
salaries as the information becomes available.
COURSE CREATION/COURSE REVISION WORK
Only include the following paragraphs (select the one applicable) if the contract
lecturer is carrying out course development/course revision duties during the period
of their appointment. Course creation/course revision work is paid in the form of a
one-time, lump sum payment and as such is not defined in terms of the number of
semester hour equivalents of time it requires. NOTE: process the payment on a
Personnel Action Form and include on the PAF “a one-lump sum payment”. It is
recommended payment be processed only once the work in question is fully
completed. Such work in not to be processed as a non-union casual appointment.

Pursuant to Article 21.11, you will receive a one-time, lump sum payment of


$6,000 for course creation work relating to [insert course code]. Please
communicate with your Chair [or Director] regarding expectations or
clarifications relating to this work.
Pursuant to Article 21.11, you will receive a one-time, lump sum payment of
$3,000 for major course revision work relating to [insert course code]. Please
communicate with your Chair [or Director] regarding expectations or
clarifications relating to this work.
Pursuant to Article 21.11, you will receive a one-time, lump sum payment of
$[amount ranges from $500 to $2,000 – Chair/Director to confirm what
amount the work is worth] for minor course revision work relating to [insert
course code]. Please communicate with your Chair [or Director] regarding
expectations or clarifications relating to this work.
MAJOR ACADEMIC TASK THAT DOES NOT INCLUDE COURSE
CREATION/COURSE REVISION WORK
Note: A Contract Lecturer will be paid in terms of the number of semester hour
equivalents of time it requires to carry out major duties, such as external liaison on
behalf of the University, undertaking a major research project, course coordination
and supervision, participating on university wide committees, and any other similar
major academic task.
5.
If you are disabled during the term of your appointment you will be eligible to receive
80% of the remaining unpaid salary for the semester that you become ill and for the
following semester, subject to meeting the terms outlined in Appendix IV of the
Collective Agreement. You will not be entitled to any further salary for any remaining
terms of your appointment referred to in paragraph 2 and 3 above.
6.
In order for the University to initiate your pay, please log into my.ryerson.ca (using your
Ryerson’s online identity, see section 7 below), access the University’s eHR portal,
Employee Self Service (“Payroll and Compensation” section, “Direct Deposit” link) and
provide us with your banking information in order to facilitate direct payroll deposit into
your bank account.
Employee Self Service (ESS) is a fast and convenient way for you to access your
personal, payroll, and benefits information. You can access ESS via my.ryerson.ca, eHR
portal. If you are new to Ryerson, please access ESS and enter any pertinent personal
information (e.g., home address, emergency contacts, etc.). If you are a returning
Contract Lecturer and your pertinent personal information has changed, please use ESS to
enter your new information.
To familiarize yourself with eHR and Employee Self Service, please visit the eHR
Online Learning website at the following link:
http://www.ryerson.ca/hr/eHR/index.html
E-mail is the official format of communication at Ryerson. You are therefore required to
activate a Ryerson e-mail account upon starting your appointment. Once you receive your
employee number you can activate your online identity by visiting
http://ryerson.ca/accounts. You are expected to access and maintain your e-mail account
on a regular basis.
7.
Once you receive your employee number, you can activate your Ryerson’s online identity
by visiting http://ryerson.ca/accounts. You will use your online identity for accessing
many of Ryerson's online services such as e-mail, my.ryerson.ca portal, Ryerson's
Administrative Management Self Service (RAMSS), or central computer labs.
E-mail is the official format of communication at Ryerson. You are therefore required to
activate a Ryerson e-mail account upon starting your appointment. You are expected to
access and maintain your e-mail account on a regular basis.
8.
Should student enrolment exceed the maximum for your assigned sections, you will be
provided with options pursuant to Article 17.4 of the current collective agreement.
9.
In accordance with Article 17.1 (h) of the Collective Agreement you are required to
submit to the Chair of the department [OR] Director of the School a brief report of
activities undertaken to maintain currency using the university’s approved form which
can be found at
http://ryerson.ca/content/dam/teaching/documents/CUPE_Currency_Report_Template.do
c. You are required to submit your currency report by insert the appropriate date
depending on their type of appointment: June 1, 201__ (for those with appointments
in both Fall and Winter) OR December 15, 201__ (for Fall appointments only) OR
May 1, 201__ (for Winter appointments only).
10.
If you enhance your academic credential(so during the term of your appointment you are
required to provide my office with your official transcripts of your academic
qualifications, no later than six weeks from the date of your appointment.
11.
As per Article 22, effective your start date, Ryerson will provide a comprehensive
benefits package including Extended Health Care, Dental, Life Insurance, as well as
Accident Insurance, Sick Leave and Salary Protection (Continuation) benefits, provided
you are not in receipt of group benefits from another constituent group at Ryerson. For
more benefit information please visit the Human Resources website at:
http://www.ryerson.ca/hr/benefits/benefits_by_group/cupe1/index.html or contact
Pension and Benefits at (416) 979-5000, extension 4146. As a condition of employment
you are required to complete the Group Benefit Enrolment form which can be
downloaded at: at:
http://www.ryerson.ca/hr/forms/docs/group_benefits_enrolment_form.pdf. The
completed form must be returned to the Human Resources Pension and Benefits Unit.
For Part-Time Hourly Appointments use the following:
As per Article 22, as a part-time Contract Lecturer you are eligible for 2.50% of gross
salary compensation in lieu of group benefits provided you are not in receipt of group
benefits from another constituent group at Ryerson. This compensation will be paid on
each pay for the duration of your appointment.
12.
As per Article 22, you are also eligible to participate in Ryerson’s Group Registered
Retirement Savings Plan with Great West Life Assurance Company, provided you are not
a member of the Ryerson Retirement Pension Plan; the University will match your
contributions up to a maximum of 6.0% of salary. For more information, please visit the
Human Resources website at:
http://www.ryerson.ca/hr/retirement/pension_retirement_docs/cupe_rrsp_information.pdf
. If you are interested in participating in this Plan, please contact the Pension and
Benefits Unit at (416) 979-5000, extension 4146.
13.
You are required to obtain an Employee Photo ID card on the lower ground floor in
Jorgenson Hall (JOR 02). You must first obtain an I.D. authorization form from the
Human Resources Department.
14
As a condition of employment, if you have not already done so, you are required to
complete the Accessibility for Ontarians with Disabilities Act (AODA) Customer Service
Standard eLearning training within two (2) weeks of your appointment start date. To
access the training modules, you will be required to login to
https://www.runner.hr.ryerson.ca/aoda using your Ryerson e-mail user id and password
which will be provided to you upon the commencement of your appointment. Should you
have already completed the training in light of a previous appointment at the University,
you are not required to re-do the training. Please print your Certificate of Completion
(found at the end of the training modules) and provide a copy to your Chair/Director
within two (2) weeks of your appointment start date.
15.
You are required to complete the Workplace Violence Prevention and Response
eLearning, if you have not already done so, within two (2) weeks of your appointment
start date. To access the modules, visit www.ryerson.ca/workplaceviolence and click on
eLearning. Log in using your my.ryerson user ID and password, which will be provided
to you when you begin your appointment. Please print your certificate and provide a copy
to your Chair within two (2) weeks of your appointment start date.
16.
It is critical to Ryerson's success to remove barriers and promote the inclusion of all
Ryerson employees, including those from equity-seeking groups. If you have not already
done so, please take a moment to complete the Diversity Self-Identification in eHR.
Your information will help us determine where we are now so we can set realistic equity,
diversity and inclusion goals and measure our progress. While you might not identify as
a member of an equity group, or may not want to answer all of the questions, we still
need you to complete the Diversity Self-Identification. You have the option to select
"Prefer not to answer" or "No" for each identification question. Visit
ryerson.ca/diversityselfid for more information and instructions.
Please signify your acceptance of this offer of appointment as described above by signing and
returning to me as soon as possible the enclosed copy of this letter. This offer of appointment
lapses on ________ if it has not been accepted by then.
Sincerely,
Dean
Accepted:______________________________
cc:
Chair/Director
Human Resources
Secretary, CUPE 3904, Unit 1
Date:______________________