Microsoft PowerPoint Tip Sheet
Create a New
Presentation
Open PowerPoint. This will bring you to a brand new presentation. You
can start from here or you can choose a different template. In order to
choose a new template, click on File and then click New. You can then
select a Blank presentation, a theme, or a template.
Name and Save Your
Presentation
Add or Delete a Slide
Moving From Slide to
Slide
Slide Layout
Click the Save icon on the Quick Access toolbar to save your presentation.
Your presentation will be saved as a 2010 PowerPoint presentation that
can be opened using only the 2010 version of PowerPoint. To access other
options when saving your presentation, click File and then click Save. This
will open up the Save As dialog box. To give your presentation a name,
type in the box labeled File name. In order to save your presentation in a
compatible mode so that it can be opened using earlier versions of
PowerPoint, you can change the Save as type to PowerPoint 97-2003
Presentation.
On the Home tab in the Slides group, click New Slide. Click on a slide
thumbnail from the layout gallery and it will be inserted in your
presentation. When you insert a new slide, you can click on the dropdown arrow next to the New Slide command and choose a layout. From
Normal view, in the pane that contains the Outline and Slides tabs, click
the Slides tab. Click the slide that you want to delete, and use the Delete
key on your keyboard OR from the Home tab in the Slides group, use the
Delete command.
In the left-hand panel, while in Normal View, click on the thumbnail icon
of the slide you wish to view or work on.
To change the layout of a slide, click the slide, from the Home tab in the
Slides group, click Layout, and click on the layout you want.
Add a Background to
Your Slides
Background styles are available in the Design tab. Click the background
style of your choice and it will be inserted on all of your slides. You can
also choose different background styles for some of your slides. First,
select the slide you would like to edit. To select multiple slides, click the
first slide and press and hold the Ctrl key while you click the other slides.
Right-click the background style that you want and click Apply to
Selected Slides. If you want to apply the same style to all slides, click
Apply to All Slides. See can find more background styles by clicking on
Format Background.
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Microsoft PowerPoint Tip Sheet
Apply a Theme
Change the Order of
Your Slides
Add or Delete a Text
Box
Insert Clipart
Insert Picture from File
Resize Images
WordArt
Add or Remove
Animation
Format an entire document by applying a document Theme, which will
change the color, design, and the fonts of your slides. Document Themes
are available in the Themes group, found in the Design tab. Click the drop
down arrow to see a gallery of available document themes. Click a theme
from the gallery and it will be inserted on your slide. You can apply a
document theme to all slides or only to selected slides. Right-click the
document theme and select an option.
In the pane that contains the Outline and Slides tabs, click the Slides tab.
Click on the slide that you want to move, and drag it to its new location.
You can also use Slide Sorter from the View tab, in the Presentation
Views group. From here you can view all your slides, and click and drag
the slide you want to move.
You must insert a text box before you can begin inserting text. From the
Insert tab, click Text Box. Hold the left mouse button down and drag to
create a text box. The text box will expand as you type, so you don’t have
to resize it before you begin typing. To move a text box, click to select it.
Position your pointer on the outline of the text box until you see a 4-way
arrow, then just click and drag the text box. To remove a text box, click its
border and press DELETE on your keyboard.
To add Clip Art, select a slide. On the Insert tab, in the Images group,
click Online Pictures. This will open a dialog box which allows you to
search for pictures through Office.com, Clip Art, or Bing Image Search.
Type a search term in the box next to Office.com Clip Art. Once the
ClipArt is loaded, select an image, and insert it on your slide by double
clicking on the image.
On your PowerPoint slide, click where you would like to insert a picture.
On the Insert tab, in the Images group, click Pictures. Locate the picture
that you want to insert, and double-click it to insert it onto your slide.
Click and select the picture. Once the image is selected, the Picture Tools
tab becomes visible and provides a variety of tools to modify the image.
Click on Format, under the Picture Tools tab, and you can lighten or
darken the image, add a border, or add a different style to the image. You
can also crop the image or create layers. The image can be resized, moved,
deleted or aligned (center, right, left). Use the corner handles to resize the
image and keep it proportional. Use the green circle on the top of the
picture to rotate it.
Click on the Insert tab, click on the WordArt command in the Text group,
and choose a WordArt style. Type the word(s) you want and click on OK.
Use the image handles to resize. To move WordArt, click on it and drag.
If you would like to animate words or graphics, select them. On the
Animations tab, in the Animation group, click on the pull down arrow in
the Animate list and select an animation. To remove animation, click the
animated words or graphic, and click on None.
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Microsoft PowerPoint Tip Sheet
Add Slide Transition
Add Sound
Add a Hyperlink
Views
View Your
Presentation
To add a transition to one slide, click on the Transitions tab and, in the
Transition to this slide group, choose a transition effect. To see more
transition effects, click the down arrow. To set the slide transition speed,
click on Duration, and select the speed that you want. You can also click
Apply to All.
While in Normal view, click the location for a sound. On the Insert tab, in
the Media group, click the arrow under Audio. You can click on Clip Art
Audio to open up the online Audio dialog box. You can search Office.com
Clip Art by keyword, click on the sound you want, and select insert. You
can also click on Audio from file, locate the folder that contains the file,
and double-click the file that you want to add. You can also record your
own audio.
To create a link to another slide within the same presentation, from
Normal view, select the text or the image that you want to use as a
hyperlink. From the Insert tab, in the Links group, click Hyperlink. Under
Link to, click Place in This Document. Under Select a place in this
document, click the slide that you want to use as the hyperlink’s
destination.
To create a hyperlink to a website, from Normal view, select the text or
image that you want to use as a hyperlink. From the Insert tab, in the
Links group, click Hyperlink. Under Link to, click Existing File or
Webpage. In the Address box, type in the complete website address and
then click OK.
The hyperlink will only work when the presentation is in the Slide
Show or Reading View mode.
Click on the View tab on your Ribbon. Choose a view: Presentation View
(Normal, Slide Sorter, Notes Page, and Reading View) or Master View
(Slide, Handout and Notes). Normal view is the default view, and is
where you can create, edit, and design your presentation. Outline View
shows the text of each slide in outline form, instead of showing a
thumbnail of each slide in the slides pane. Slide Sorter view shows your
slides in thumbnail form and allows you to change the order of the slides.
Notes Page view allows you to type your notes in the Notes pane, located
just below the Slide pane in Normal view. Reading view is the actual
presentation mode. You can also use the short-cut buttons on the bottom
right side of the window.
Click on the Slide Show tab and choose from the following: From
Beginning, From Current Slide or Custom Slide Show. Move to the next
slide with a left click of your mouse or with the Enter key. To go back to
the previous slide, use the Backspace key on your keyboard. To exit the
view mode without viewing the remaining slides, use the Escape (Esc) key
on your keyboard.
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