RecipeManager
©
Manage your Operation with Precision
Recipe Manager
General Sales Presentation
8/2005 Vydata Systems
What is Recipe Manager?
Recipe Manager is a powerful application for restaurant data
management. Built with the end user in mind, it’s simple even for
the computer novice. Recipe Manager will bring form and function
to the recipes that restaurants have built their good name on. It is a
tool that can be used for any size organization from the single
restaurant to the large chain. It can be integrated into a number of
leading corporate business systems for real-time data
management.
Product Web Site : www.recipemgr.com
Who is Vydata Systems?
Vydata Systems, a Louisiana-based software company formed in
1996, has produced a number of business products designed on
the Microsoft Windows operating system platform. The company
has a national customer base which include clothing companies,
jewelry stores, independent distributors, specialty and antique
shops, restaurants, various service companies, etc.
Vydata Systems added the Recipe Manager product into their
offering in late 2002.
Corporate Web Site : www.vydata.com
Use Recipe Manager for…
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Inventory Tracking
(Recipe/Ingredient)
Cost Control
Nutritional Analysis
Interfacing to Other
Systems
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Multi-location Data
Sharing
Custom Menu Writing
Custom Reporting
Picture/Document
Attaching
Recipe Scaling
Automatic Unit
Conversions
Inventory
Tracking
• Keep track of waste
• Track ingredients by category
• Convert among units automatically
• Use recipes as ingredients
• Track purchases
• Track costs by different methods
• Flag when costs are too high
Cost
Control
• Automatic unit conversions from
inventory purchases
• Automatic cost / price number
adjustment when recipes are scaled
• Analyze recipe and menu costs by
single portion or yield.
• Calculate cost and profit margins
by several different accounting
methods
• Cost an entire menu, event, or
catering job in minutes
Nutritional
Analysis
• Automatic unit conversions from
ingredient-entered elements
• Importation from USDA web site
• Easily change, add, or remove
Nutrition Facts label elements
• Report on any nutritional
component
• Print or export an entire list of
recipes with similar nutritional data
• Build custom menus off recipes
with high or low nutritional elements
Interfacing
to Other
Systems
• Automatic importation of data in
designated locations
• Can configure buttons to
automatically launch 3rd-party
programs throughout the system
• Can export to many different
formats including XML, XLS
(Microsoft Excel), ASCII text,
CSV, etc.
• Standard interfaces supported to
many popular POS, PO, ERP, and
accounting business systems
Popular interfaces include Micros, POSitouch, Aloha, EnterprisePOS, etc.
Case Study
Piccadilly Restaurants, with corporate
offices located in Louisiana, has 130
restaurants located throughout several
southern states. Piccadilly upgraded from a
competitor system in early 2002 to Recipe
Manager and never looked back. They
complained of several limitations with the
old system and was looking for alternatives.
After several meetings with key Vydata
Systems consultants to map out their
needs, Piccadilly decided to adopt Recipe
Manager as their corporate standard.
"Recipe Manager is a fantastic product. It has helped our business track detailed cost and nutrition information better
than our previously used program. In addition it has greatly enhanced our ability to quickly distribute detailed recipe
information to all of our restaurants!"
Patrick Prudhomme
Vice President - Purchasing
Piccadilly Restaurants LLC
Case Study Continued…
The system has helped Piccadilly…
Provide a Nutrition Facts label on any food product on demand for restaurant customers.
• Comply with FDA / USDA nutritional standards.
• Provide a nutritional analysis page on their corporate web site for all popular food items.
• Track costs and profit margins for all recipes by single portion or yield.
• Quickly scale recipes up or down prior to food preparation.
• Track a number of custom fields such as allergens that their old system would not allow.
• Provide an automated way of recipe data distribution among all restaurants.
• Centrally control recipe data from the corporate office.
• Build custom reports with corporate standard layouts.
• Build custom menus for specific days and specific shifts.
• Track ingredient waste.
• Interface with other business systems.
• Automate unit conversions.
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FAQs
Why was Recipe Manager developed?
Recipe Manager was originally written in 2001 to address a number of short-comings in other
similar products on the market. Other systems had…
• Unreliable or difficult nutrition facts generation for food products.
• Unreliable ingredient-level and sub-recipe cost tracking.
• Inadequate interfacing to corporate purchasing and point-of-sale systems.
• Nonstandard user Interfaces - no Microsoft standards were adopted.
• Not incorporated the way Chefs work (using decimal units instead of fractions, for example).
• Not allowed for much custom reporting or menu generation.
Recipe Manager does ALL THIS and more.
How easy is the system to use?
Extremely. We have designed the system with the end user in mind. We know the expertise of
our customer base is in food service, not computers. The system was designed with keyboard
shortcuts, a full on-line manual, a tutorial, and popup tool-tips throughout the system to ensure
you always have the help you need.
FAQs Continued…
Are there any data security concerns?
Important recipe data can be locked into a "Read Only" mode for non-management users.
The restaurant staff will be able to see everything but not modify anything. This mode of
operation protects your company's data. A multi-location business can managed their data
from the corporate office and “push” information to the individual units for automatic
synchronization when the system is opened. No user intervention is required at the
restaurant level. Since the data is managed from 1 location data security can be centralized
there. For a single location, a back-office computer can be designated as the only computer
allowed to change anything. You only need to protect your “source” computer or location
allowed to make changes to your data.
Are there any networking concerns?
Each enterprise license of Recipe Manager is a SITE license. This means you can load the
system on as many computers as you want at any given physical location. Each copy can
be easily connected to a network data source. Sharing recipe data among computers is
generally very simple and can be accomplished in minutes.
FAQs Continued…
Can the system be used for marketing purposes?
Absolutely. Some things you can do are…
Query the database on all items with a specific nutritional element (for example, find all
recipes with low carbohydrates to advertise your "Low Carb” items).
• Analyze profit margins to base a marketing campaign around the most profitable items.
• Reduce your waste by advertising items with the highest waste percentages or spoilage to
improve turn-around.
• Analyze reorders to base a marketing campaign around your most popular products.
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How does the system work?
You enter your inventory first based on your vendor orders. For each item ordered, you will
need to enter the purchase order and nutrition element detail (cholesterol, calories, fats,
vitamin content, etc.). The purchase data can be interfaced to your corporate system and
the nutritional information is generally provided by the vendor or can be imported from the
USDA web site. That's it! Now, simply add the inventory items as ingredients into recipes.
The nutrition and cost information will be pulled in, converted to the proper units, and scaled
accordingly to provide you with all the detail you need.
Questions?
Contact:
John D. Albin
Sales Manager
Vydata Systems
www.recipemgr.com
www.vydata.com
866.272.6767 (Toll Free)
225.272.6767 (Office)
225.276.1903 (Cell)
225.275.1603 (Fax)
CLICK HERE FOR A DEMO