TRAINING
MiSiS Master
Scheduling
(MMS180)
Introductions
Please tell us who you are…
Name
Work Location
Title
Experience with Master Scheduling and
tools used (Columbia, SSIS, manual)
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Things to Know
Please note the following…
Restrooms
Break schedule
Cell phone use
Parking validations (if applicable)
Food/Drinks at workstations
Effective use of classroom time
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Course Map
Overview of Class Progression
The class flow will follow a basic format:
•Introduction
–Course Objectives
–Key Features
–Benefits
•Topics
–Basic Function
–New terms and concepts
–Exercises in the MiSiS Sandbox
•Summary
–Review of Course Objectives
–Getting help with MiSiS
–Next Steps
MiSiS Master
Scheduling
Introduction
Groups
Pre-Commit
Post-Commit
Summary
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Objectives
Upon completion of this course, you should be
able to:
• Define school spaces, course master, periods, and section types
• Create a scheduling scenario
• Create a group
• Generate and manage student course requests
• Build and manage course sections
• Validate entries via a scheduling Quick Run
• Commit a master schedule
• Schedule students via Walk-In Scheduler
• Generate select scheduling and ad-hoc reports
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MiSiS
What is MiSiS?
My Integrated Student Information System – or MiSiS, is an
integrated modern business tool that will replace several legacy
and standalone student information applications.
Teachers began using the MiSiS Gradebook during the 20132014 school year on a voluntary basis.
Effective Fall 2014, MiSiS will be the system of record for
creating a school master schedule. This course is designed to
provide you with the basics required to set up and manage the
schedule using the new tool.
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Key Features
What are the benefits to using MiSiS?
• Web-based application
–Just like LAUSDMAX, MiSiS is web-based and will be available outside the
District firewall
–There is no dependency on a standalone school-site server
• Functionality integrated into a single system
–Eliminates the need to maintain separate systems and applications
–Minimizes dependency on interfaces to import or transfer data
• Pre-Run validations
– Allows users to create various scenarios by changing select scheduling
parameters
– Allows users to execute a Quick or Long Run to validate entries prior to
committing a final master schedule
• Ease of use
– Menu structure and click-and-drag feature streamlines selection process
– After initial setup, users will be able to copy/import select attributes as a
starting template for future scheduling terms
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User Roles
Master Scheduler Role
This role will have full functionality within the scheduling menu. Anyone
with this role would be able to update the master schedule and make
changes that can impact the entire school. Some key functions include:
•Creating groups and setting up permissions for access and editing
–Can assign by counselor, grade level, name, etc.
–Can use to define small learning communities
•Setting up school-wide attributes (non-term specific)
–School spaces, courses, periods, and section types
•Creating student course requests at a high volume
–Useful if students have a pre-determined curriculum or course map
–Saves time with manual entry of individual records
•Create section assignments and teacher schedules
–Create sections based on number of student requests
–Assign teachers to subjects, rooms, and periods
•Generate reports
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User Roles
Counselor Role
This role will have limited functionality within the scheduling menu.
Anyone with this role will be able to manage student requests and
schedules. Key functions include:
•Managing Groups
–Can create groups
–Can edit students in existing groups (based on user permissions)
•Individual Requests
–Can create and edit student course requests
–Can “mark as reviewed” and filter records to work with specific students
•Walk-In Scheduler
–Once a master schedule has been committed, counselors can manually
process students with incomplete or missing schedules and generate
schedules for new enrollees
•Generate Reports
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TRAINING
PreCommit
Processes
(School Setup)
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School Courses
Allows users to select courses from the District
Master
Users can either double-click or click-and-drag selections to
the school course master
Users can select a single or multiple courses at a time
–Shift-Click to select multiple courses in sequence
–Ctrl-Click to select multiple courses at random
Courses can be filtered by Course ID and/or Title
Scenario:
Select 8-10 courses from the District catalog for your school
course master
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School Spaces
Define the classrooms and spaces that will host
class sessions
Existing spaces were uploaded to MiSiS via interface
Users can select the spaces that will be in use and assigned to
educators by department, and updated to reflect key features
such as:
–Stage/Audio-Visual
–Sink/Gas Burners
–Stove/Oven
–Auto Bays
Scenario:
Select spaces to be assigned to educators and used for
instruction
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Section Types
A method of defining students with a specific
attribute or designation (same as Emphasis Codes)
In addition to being able to create student groups for scheduling,
section types can be used to further define which students
should be assigned to a class if a dedicated course is not
available
Examples of section types that a school might utilize are:
• Sheltered
• Resource Specialist Program
• Visually Impaired
Scenario:
Create section types for your school
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Periods
Establishes the school-wide period schedule
Users can define the sequence order of periods at their school
Contiguous (Y/N) – Periods are scheduled for educators in
sequential order based on availability
Instructional (Y/N) – Period is considered by the scheduling
engine when scheduling students
Order – Determines the order of periods on the schedule (ex:
Homeroom before Period 2)
Scenario:
Enter periods and establish an order for your school
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Create Scenario
Name a scenario and attach to specific term
Using the Scenario Manager to create scenarios allows users to
develop different variations of master schedules for a specific
term before committing records
It is recommended that schools establish their course master
before creating scenarios because courses are not term-specific
Users must create a scenario before building course sections and
student requests
Scenario:
Create a scenario for the A-Track Fall Second Half term
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TRAINING
Create and
Manage
Groups
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Groups
Types of Groups
Static – Users add/change/delete student records manually by
entry of student ID or student search
Dynamic – Student records are populated based on selection
criteria; group membership is automatically updated as
students meet/no longer meet criteria
Scenario:
Create a dynamic group of students for scheduling purposes
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TRAINING
PreCommit
Processes
(Build Student
Requests)
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Request Generator
Build mass requests for students
Users may use the Request Generator to build a large volume
of student course requests
•This tool is especially helpful for schools that typically offer a set
curriculum for a particular group of students
•Use of this tool requires the creation of scheduling groups –
please remember to build your student groups prior to
executing this option
Scenario:
Use Request Generator to create a mass amount of student
course requests
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Mass Request Editor
Edit large number of student requests
The Mass Request Editor can be used to add, change, or delete
course requests for students that have at least one request
populated in MiSiS
•This screen is especially useful when records need to be
updated for multiple students at one time
•Users can also edit individual requests from this screen
Scenario:
Add and change course requests for a select group of students
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Individual Requests
Create and edit individual student requests
Counselors can meet with students and create and/or edit course
requests via the Individual Requests screen
•Once a student’s course requests have been validated, a user may
indicate “Mark as Reviewed” to reflect students that have met with a
counselor
•Records can be filtered by group, grade, name, and review status
•For course subject areas that allow students multiple choice (ex:
foreign language), the subjects can be grouped and the scheduling
priority can be set for each selection
Scenario:
Select students and edit course request selections
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Section Assignments
Assign teachers to rooms/subject and create
sections
Based on the number of student requests received, users can create sections,
set the class capacity and identify a section type
•Educator availability is defined on this screen (conference/free period);
default rooms can also be assigned
•Sections can be linked, combined, or set to span across multiple periods
•Records can be filtered to display by department, educator, or room
•Section attributes can be applied to assign a paraprofessional, program,
hours, and/or whether or not attendance should be taken
Scenario:
Build course sections, assign teachers, and apply attributes (as
applicable)
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Runs and Commit
Process pre-run validations and perform final
commit run
Quick Run – Process to prescreen for potential errors and conflicts in
scenario before committing schedule
Long Run – Scheduling engine will process 10 quick run variations to
see which will generate the best scheduling results based on the
scenario parameters entered
Commit Run – Once a scenario has reached a minimum of 80% fully
scheduled students, users can opt to proceed with committing the final
schedule
Scenario:
Generate a Quick Run and assess results; process a Committed
run once 80% minimum successful percentage is reached
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TRAINING
PostCommit
Processes
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Walk-In Scheduler
Schedule students manually (includes new
enrollees)
Once a master schedule has been committed, users may
schedule students manually via the Walk-In Scheduler
•This process would apply for both new enrollees and students that
were not fully scheduled in the committed run
•Users can quickly identify student conflicts and/or classes that have
reached capacity via the color-coding features of the screen
Scenario:
Generate a class schedule for a student that does not have a full
course schedule
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Sections Editor
Edit and add course sections
Allows users to edit sections and attributes following the
commit process
•Users can increase class capacity, create additional
sections, close sections and move students
•Users can also add a course to the school master and use this
screen to create sections for the new course
Scenario:
Add a new section for students that were not scheduled during
the committed run
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Reports
Standard and Ad-Hoc Reports
Standard Reports – Users can select the corresponding link to
a scheduling report, which will assist the user in planning and
execution of building the master schedule
Ad-Hoc Reports – a tool that allows users to create a custom
report based on selection criteria – the results are real-time and
display on the screen as the report is built
Scenario:
Generate a Student Schedule report
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TRAINING
WRAP UP
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Session Review
Let’s review…
•Which screen allows users to mark student requests as “reviewed”?
•What is the difference between a static and dynamic group?
•Which scheduling menu tool REQUIRES the use of groups?
•Which screen requires that a scenario be created before it displays?
•“Sheltered” is an example of what?
•What is the minimum required percentage of fully scheduled students
before the system allows a run to be committed?
•Which screen is used to schedule newly enrolled students once a final
master schedule is created?
•Which screen requires course requests to be populated before it can be
used?
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Resources
For additional support…
• MiSiS Web Portal (Class Materials)
http://lausd.schoolwires.net/Page/3467
•MiSiS Training Portal (Online Simulations)
https://ol2.lausd.net/moodleapp/course/view.php
•IT Service Desk (Network Support)
http://techsupport.lausd.net or (213) 241-5200
•Training Classes (Learning Zone)
http://lz.lausd.net
•Training Questions (Training Team)
appsupport@lausd.net
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Next Steps
Following Class…
•Pre Go-Live
–Begin manual preparation for building student course requests
–What courses are you planning to offer next term?
–Establish process for meeting with students and documenting course requests
–Determine how students will be grouped/allocated between counselors
–Log on regularly to the MiSiS Web Portal for updates and information
regarding the application
–Visit the Training Portal to review online simulations and documentation for
specific topics
–Log on to EZ-Access to request the correct user role
•Post Go-Live
–Begin using the application to build various scheduling scenarios
–Check regularly for system enhancements and features based on user
feedback
–Open House sessions will be available to users that may need assistance or
have questions with their master schedules
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TRAINING
THANK
YOU FOR
YOUR
PARTICIPATION
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