2015-16 Academic Year
New Employee Orientation
Graduate and Teaching Assistants
Orientation Agenda
• Welcome and Introductions
• General Information
–
–
–
–
Employment information
Payroll Information
Time and Leave reporting information
Policies and other important information
• Benefits Information
– Benefits Introduction and signing of deadline worksheet
– Review of benefits programs, eligibility requirements, and cost
– Benefits Q&A
• Electronic benefits enrollment
Email & Net ID
• Net ID is used for GoogleApps (email,
calendar, etc.), log in on campus
computer stations, D2L, Wings, and more
• Activate Net ID and Email by visiting
www.uwlax.edu/password
• Eagle Help Desk Support 785-8774 or
helpdesk@uwlax.edu
My UW System (HR) portal
• Use for earnings statements, address
changes, annual tax statements, HR and
benefits info, and more!
• Go to www.uwlax.edu and click on the
UW-L Quicklinks
Earnings Statements
•
•
•
•
•
•
•
Pay Period Begin/ End Dates
& Payment Date
Employee ID #
Tax Withholding Allowances
(W-4)
1- Earnings and Year- toDate amounts
2- Taxes Withheld
3 & 4- Deductions
7- Direct Deposit
Pay Information
• Graduate Assistants are paid monthly
• Pay day is on first of the month
– When the first falls on a weekend or holiday, the pay date is the
business day prior to the first
• Academic pay basis employees receive 9 checks per year
– One semester appointments receive 4.5 checks
Pay Dates
• Pay dates for 2015-2016 Academic year
–
–
–
–
–
–
–
–
–
October 1, 2015
October 30, 2015
December 1, 2015
January 4, 2016
February 1, 2016
March 1, 2016
April 1, 2016
April 29, 2016
June 1, 2016
Mandatory Reporting Rule
•
•
•
Executive Order #54
All University of Wisconsin System employees must immediately report child abuse
or neglect if, in the course of employment, a UWS employee observes an incident
or threat of child abuse or neglect, or learns of an incident or threat of child abuse
or neglect, and the employee has reasonable cause to believe that child abuse or
neglect has occurred or will occur.
Reports must be made in person or by telephone to the following
–
UW-La Crosse University Police
•
•
•
•
789-9000 (office)
789-9999 (for emergencies only) staffed 24 hrs
Call 911 if the child is in imminent danger
More information: http://uwlax.edu/Human-Resources/Executive-Order--54/
Clery Act
•
The Clery Act requires institutions of higher education receiving federal financial aid
to report specific crime statistics on campus and provide safety and crime
information to members of the campus community.
•
The Clery Act requires that the University gather and publish crime data from
multiple sources to ensure that students and others know about potential dangers
on campus. This is important because many crimes, especially sexual assaults are
not always reported to the police.
•
UW-La Crosse’s annual security report and policy statement can be found on the
UWL Police department’s website at www.uwlax.edu/police
•
The annual report is prepared by the Student Life office using information gathered
from UWL Police, the City of La Crosse Police, UWL Residence Life, and the UWL
Violence prevention officer
FMLA, Worker’s Comp and EAP
• Family Medical Leave Act (FMLA)
– Contact: Deanna Kabliska (608) 785-8601
• Worker’s Compensation
– If employee has been involved in an accident and/or injured in the
course of employment, they should report the injury to their direct
supervisor, complete the required forms and return them to HR
– Contact: Deanna Kabliska, (608) 785-8601
• Employee Assistance Program (EAP)
– Available to all employees and their immediate family members
– Provides 5 free consultations per year
Domestic Partner Benefits
•
Coverage for same-sex and opposite sex domestic partners and the domestic partner’s children
is available under most plans.
•
Two different types of domestic partnerships
–
–
Unregistered
•
Available to both same-sex and opposite-sex couples in a domestic partnership.
•
This is considered a domestic partnership for employee benefits provided by Chapter
40 of Wisconsin State Statute.
Registered
•
A registered domestic partnership is available only to same-sex couples. A domestic
partner registry was created by Chapter 770 of Wisconsin State Statute.
•
An employee may enroll a domestic partner in an allowable benefit program
and must submit a completed and notarized Affidavit of Domestic Partnership.
•
Additional enrollment information and options will be covered in our Benefit Orientation.
Grad Assistant FAQ’s
•
Do I need to work during break periods (i.e. winter break, spring break, etc.)?
–
•
What if I can’t come to work because I am sick or need to study?
–
•
On holidays during which the university is closed, you do not need to report to work. However, you
are contracted to be here during break times on non-holidays. It is up to your supervisor to decide
your schedule. They may ask you to work, ask you to make up the missed hours at other times, or
just give you the time off.
Again, this is something you need to discuss with your supervisor. As a GA, you are salaried and
have no paid leave to use on those days. He or she may ask you to make up the hours. Excessive
missed days could lead to the termination of your assistantship.
Do I need to do a timesheet?
–
GA’s are salaried employees so HR does not require timesheets to be submitted. However, your
supervisor may ask you to complete time sheets to track your hours or a weekly or monthly basis.
Questions?