Using Technology
in Training
November 24, 2006
Overview
Today’s session will focus on using
PowerPoint to develop training
materials.
Outcomes
At the end of today’s session, participants
will begin to utilize PowerPoint to develop
a short presentation using actual materials
from the Literacy Trainer handbook.
Participants will begin to familiarize
themselves with making a presentation
using an LCD projector.
Top ten reasons to incorporate
PowerPoint presentations in Tutor
Training
 Address different learning styles
 Make a workshop more interesting
 Eliminate use of overheads
 Give trainers a break
 Back-up resources for absent trainers
 Training resource for missed segments by trainees
 Refresher materials always available on demand
 Update materials easily
 Share materials easily
 Looks really cool and professional!
Starting Out
Source:
http://office.microsoft.com/training/training.aspx?AssetID=RP0112
98861033&CTT=6&Origin=RP011298731033
The window that first opens in
PowerPoint has a big working
space in the middle, with smaller
areas around it. That middle
space is the slide area, officially
called the slide pane.
Working in this space, you type
text directly onto the slide. The
area you type into is a box with a
dashed border called a
placeholder. All the text that you
type onto a slide resides in a box
like this.
Most slides include one or more
placeholders for titles, body text
such as lists or regular
paragraphs, and other content
such as pictures or charts.
1.
2.
3.
In the slide pane, type text
directly onto the slide, within
the placeholder.
On the left is a thumbnail
version of the slide you're
working on. This area is the
Slides tab, and you can click
the slide thumbnails here to
navigate among slides.
The notes pane. Type notes
that you'll use when
presenting. You can drag the
borders of the pane to make
the notes area bigger.
Source:
http://office.microsoft.com/training/training.aspx?AssetID=RP0112
98861033&CTT=6&Origin=RP011298731033
Font Choice
Choose fonts that are easy to read
Only use 1-2 fonts in a presentation
Try to keep font size relatively consistent
Click on:
•Format
•Font
Font Choice
Once your text is written, you can animate
it using different animation schemes
Click on:
•Format
•Slide Design
•Animation Schemes
Font Choice
Choose fonts that are easy to read
Only use 1-2 fonts in a presentation
Try to keep font size relatively consistent
Once your text is written, you can animate
it using different animation schemes
Adding New Slides
Source:
http://office.microsoft.com/training/training.as
px?AssetID=RP011298871033&CTT=6&Orig
in=RP011298861033
When PowerPoint opens, there's only
one slide in the show. It's up to you
to add the rest. Add them as you
go or several at a time, as you
prefer.
Two quick methods for adding a slide:
1. On the Slides tab in the left of the
window, either click the slide
thumbnail that you want the new
slide to follow, and then press
ENTER. Or:
2. Right-click the slide thumbnail that
you want the new slide to follow,
and then click New Slide on the
shortcut menu.
Adding Speaking Notes
As you put text on your
slides, type your speaker
notes (if you want any) in the
notes pane, below the slide.
As the picture shows, you
can enlarge the notes pane
so that it's easier to work in.
Your notes are saved in a
notes page, which you can
print before the show.
Source:
http://office.microsoft.com/training/training.as
px?AssetID=RP011298901033&CTT=6&Orig
in=RP011298891033
1. Notes pane in normal view.
2. Drag the split bar up to enlarge the
notes pane, then type your note
text.
3. The notes page layout as seen in
notes view or when the notes are
printed.
Using different slide layouts
Click on:
•Format
•Slide Layout
Source:
http://office.microsoft.com/training/training.aspx?AssetID=R
P011298921033&CTT=6&Origin=RP011298911033
As you create slides, you'll confront
the issue of where to place the
things you want on them.
PowerPoint tries to help you here
by displaying slide layouts to
choose from each time you add a
slide.
The layout, when applied, arranges
content to fit into a specific
combination of placeholders. For
example, if you know you'll have
text on the slide and you also want
a picture or graphic of some kind,
choose a layout that supplies the
placeholder types and arrangement
that you want.
Design Templates
 Several Templates are available
 Choose a template that will be easy
to read.
The design template
determines the look
and colors of the
slides, including the
slide background,
bullet and font
styles, font color and
size, placeholder
position, and varied
design accents
Click on:
•Format
•Slide Design
•Design
Templates
Templates
 Several Templates are available
 Choose a template that will be easy to
read.
Templates


Several Templates are available
Choose a template that will be easy to
read.
Templates


Several Templates are available
Choose a template that will be easy to
read.
Note: When you apply
different slide design templates
your text may need to be
adjusted.
Templates
If you like a particular template, but find
the colors difficult to see, you can change
your color scheme
Click on:
•Format
•Slide Design
•Color Schemes
Templates
If you like a particular template, but find
the colors difficult to see, you can change
your color scheme
Templates
If you like a particular template, but find
the colors difficult to see, you can change
your color scheme
Templates
If you like a particular template, but find
the colors difficult to see, you can change
your color scheme
Incorporating other resources
 You can insert clip
art, pictures,
diagrams, movie
clips, graphs, tables,
charts – the sky is the
limit!
90
80
70
60
50
40
30
East
West
North
20
10
0
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
Diagrams
Click on:
 Insert
 Diagram
Add your information!
Do the same for
charts and tables.
Venn diagrams
Insert Pictures
Click on:
 Insert
 Picture
 From File
 Browse until you find it
and click on the file
Do the same for clip art.
Once you have them in
the presentation they can
be modified. Simply click
on the image and the
option bar will appear.
For a great source of clip art:
http://office.microsoft.com/en-us/clipart/default.aspx
Adding a sound clip
Click on
 Slide Show
 Record Narration
 Press OK
 Current slide (or First slide if you want to start at the
beginning)
 Start talking
 When finished click on the arrow button at bottom of
screen and click “pause narration”
A sound button will appear at the bottom of the slide.
You can simply “right click” on the sound icon and delete
it if you want to redo.
What tools/resources do I need to do
this?
 PowerPoint software
 Electronically available
resources/research/materials/files
 A back-up or transfer device (e.g.
jump disk, CD or DVD, Zip drive)
 An LCD projector
 A microphone (optional)
 Lots of time and patience!
You can insert clip
art, pictures,
graphs, tables, etc.
Help Resources
Use the Help menu if you are stuck!
Use online tutorials at:
http://office.microsoft.com/training/training.a
spx?AssetID=RC011298761033
The task
 Divide yourselves into groups
 Choose your training segment. You will find the
same segment in a folder on the laptop you will
be working on. You will also find a folder with
clip art.
 Prepare a short PowerPoint presentation of your
topic using the electronic/print materials that
have been provided to you.
 Save your presentation on the “jump” disk.
 Make your presentation using the LCD projector.
Required Elements
You must try to include the following pages
and elements in your presentation:
Pages
 Title page
 Outcome information
 At least 2 content pages
Use the Literacy and Trainer
Handbook (LTH) as a
guideline only!
Elements
 A design template
 One sound clip
 One piece of clip art
 One notes page
 One page with an
animation scheme
 One page with a different
color scheme than that of
the design template
 One slide transition