HELP!!!
MY PROGRAM NEEDS
FUNDS!!!
HOW TO FIND FINANCIAL RESOURCES FOR
YOUR TMC PROGRAM
Is your TMC site in financial turmoil???
Not enough funds for
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Supplies
Games
Food
Extra Curricular Activities
Software and other Technology
Parental Resources
Outreach into the Community
There may be a way to cross the
broke barrier…
There are many
financial resources
out there, that our
TMC sites can
benefit from.
But sometimes they
are just a little hard
to locate.
GRANTS!!!!
Are the perfect way to bring all kinds of financial
resources to your site
BUT…
Every site has different needs and, one site might not
be able to fully benefit from a certain grant that
another one can.
SO HOW DO WE SOLVE THIS PROBLEM AND
GET THE RESOURCES WE NEED???
Step #1
We must find where all
these grants are being
offered, and the best place
to check is with…
Associated Grant Makers
www.agmconnect.com
Associated Grant Makers
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Our Mission
To support the practice and expansion of effective
philanthropic giving. AGM is a community of
foundation staff and trustees, corporate grant makers,
donors and philanthropic advisory services that builds
a connection with nonprofit leaders.
Step #2
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Look at the RFP or objective of each available
grant to see if your TMC site qualifies
RFP = Request for Proposal
OR…
The questions that your program must answer in
order to receive funds. You must also look at the
deadline in which you must turn the proposal in,
and what interests the grant will serve.
Let’s look at some examples…
REMEMBER…
If your site does receive a grant, the RFP ALWAYS
APPLIES!! If the program misuses the funds, they
will come and get you.
Step #3
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Now that you have
chosen a RFP, there
are several steps that
 These steps vary by the
must be taken to
grant that you select
complete the grant
for your TMC site.
application process.
Some grants ask for
more information than
others.
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Here are some of the
basic documents that
need to be submitted
into the application.
RFP Example
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Boston Capacity Tank
2009 (Year 2) Capacity Grants for Clusters
Application Packet
TABLE OF CONTENTS
Please note: Overview, Instructions, Budget Instructions, and Funding Criteria are
found in the 2009 (Year 2) Capacity Grant Overview, which may be found on the
website of the Black Ministerial Alliance of Greater Boston, www.bmaboston.org or
by contacting Deandra Robinson at drobinson@bmaboston.org or 617-445-2737
x26.
Intent to Apply Page 1
Application Checklist
Page 2
Application for Lead Agency Only Pages 3-5
Application for Each Cluster Partner Agency Pages 6-7
Required Attachments
Page 8
Federal Budget Form 424A
Page 9
RFP (2)
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Boston Capacity Tank
INTENT TO APPLY
Application for 2009 Cluster Capacity Grants
Please fax to Ellen Bass, 617-445-3557 by Monday, November 17, 2008.
Submitting an Intent to Apply is not mandatory or binding.
Please complete the following to indicate your intent to apply for a 2009 Cluster Capacity Grant:
Lead Agency Organization Name: Greenwood Shalom Outreach Community, Inc
Lead Agency Organization Address: 378 A Washington Street, Dorchester, MA 02124
Application Contact Person Name: Tanna Preston
Contact Telephone: 617-282-1464
Contact email: tpreston.asp@verizon.net
Cluster Partner Agencies (name only; not binding). The cluster will include a lead agency, to which all grant funds will be
paid, and may include partners expecting to subcontract under the grant budget, and/or in-kind partners.
List partner agencies expecting to subcontract under grant budget: List in-kind partner agencies:
GBNCC-Greater Boston Nazarene Compassionate Center Haitian Nazarene Church
GRASP, Inc.
John Marshall School
_______________________________________
_______________________________________
_______________________________________
_______________________________________
If desired, please contact Ellen at 617-445-2737 x13 or ebass@bmaboston.org before November 17 to schedule a time to
discuss your project or to submit a draft for feedback.
RFP (3)
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Application Checklist
Contact:
For any questions regarding the application, please contact Ellen Bass at 617-4452737 x13 or ebass@bmaboston.org.
Deadline:
12:00 noon on Monday, November 24, 2009
The Boston Capacity Tank, 4th floor
c/o The Black Ministerial Alliance
2326R Washington Street
Roxbury, MA 02119
(Submissions received after this deadline by any means will not be accepted. Faxed and emailed applications will not be accepted.)
Electronic Copies:
To download an electronic copy, go to www.bmaboston.org, and click on Grants, then click on Apply for a Grant. You
may request an email copy by e-mailing drobinson@bmaboston.org. Please note that ten (10) hard (printed) copies (including original) of the
completed application must be submitted for circulation and review by volunteers.
The following items comprise the Grant Application package. Please submit ten (10) COPIES of each, collated in the following order:
Lead Agency submissions:
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Cover letter signed by Board Chair of lead agency and Executive Directors of each Partner FBO/CBO (or appropriate administrator of
public agency). (Faxed signatures are acceptable.)
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Section I. Lead Agency Grant Application with 4-page attached narrative (Sections II and III).
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Standard Form 424A Budget (use of grant funds only)
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Grant Request Budget Narrative
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Audited or Reviewed or Compiled Financial Statements
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Board-approved operating budget for the organization (current fiscal year)
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Year-to-Date Financial Statements (current fiscal year)
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Board Roster
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IRS letter (or substitute, see application instructions)
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Job Description(s) for staff and/or Scope of Services for consultant(s)
Each partner agency submission:
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Section V. Partner Agency Grant Application with 1-page attached narrative (Section VI) for each cluster member, including lead agency.
RFP (3)
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Boston Capacity Tank
Application for Cluster Capacity Grants 2009
Please type or print neatly; please submit 10 copies (including original).
Section I: Overview To be completed by lead agency only.
Lead Agency Organization Name (Legal): Greenwood Shalom Outreach Community, Inc
Applicant is (check one):x Faith-based organization (FBO) ___
Community-based organization (CBO) ___
(Please refer to guidance in instructions to determine if your organization is an FBO or a CBO.)
Main Address:
378 A Washington Street, Dorchester, MA 02124
St
City
State Zip
Phone:
617-282-1464 Fax: 617-282-1573
Web Site: www.greenwoodmemorialumc.org./outreach
Director of Lead Agency (Executive Director, Pastor, Minister, Rabbi, Imam, etc.):
Tanna Preston Phone:
617-282-1464
Contact for this Proposal (Name & Title): Tanna Preston
Contact Phone:
617-282-1464
Contact Email:
tpreston.asp@verizon.net
Does cluster have:
1. A strategic plan? Yes / No
2. A fundraising plan? Yes / No
Summary of Capacity-Building Project (no more than 4 lines):
Please list each cluster member:
List partner agencies expecting to subcontract under grant budget:
List in-kind partner agencies:
Greater Boston Nazarene Compassionate Center
Haitian Nazarene Church
GRASP, Inc.
John Marshall School
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Section II: Budget Summary and Requested Grant Amount To be completed by lead agency only.
Total Grant Request $40,000_____________
Within the period: January 1, 2009 – Sept. 30, 2009
Total Current Organization Budget $379,414.84
Organization Fiscal Year End: 6/30
Agency unrestricted net assets as of last fiscal year end (see Statement of Activities in audit): $6,446
Does agency have financial policies and procedures regarding budgeting__x_, bank reconciliation_x__, cash
flow__x_, management reporting_x__, and internal controls__x_? (Check if yes for each, leave blank if no.)
Does agency have a financial system allowing for segregation of sources and uses of funds? _x__yes ___no
Which of the following is attached to document your agency’s tax exempt status?
x_____IRS letter confirming 501(c)3 status
_____Copy of agreement with a 501(c)(3) fiscal agent and copy of its IRS letter
_____If neither of the above, State tax exempt certification or State Articles of Incorporation
RFP (4)
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Section III: Lead Agency Overview of Partnership Please limit response to 2 pages; Lead Agency only should complete.
Please describe the cluster’s activities to date and relationships. Please mention briefly what makes your cluster unique. The development of this
partnership has been an ongoing work in progress over the last four (4) years. Greenwood Shalom Outreach Community, Inc. and GRASP have a
history of collaborating on various projects together to enhance the services for its constituents and working closely together to ensure the growth and
development of organizational capacity and the success of their programs. Early in their development located in close proximity they became a
resource for each other in various capacities. DNCC initially being located in Dorchester with a similar mission, after joining VGASP 2003, attending
the monthly workshops, and identifying similar issues of concern began to seek assistance on various projects and provide encouragement and support
to other VGASP programs. The following list of organizations and activities have provided the agencies with technical assistance and resources,
economic support, and have been integral in quality programmatic development. The work and affiliations outlined below have been key in the
development of this proposal.
Greenwood and GRASP participated in the Boston After School Quality Initiative designed to assist inner city out of school time programs
to improve quality and to pursue national accreditation and have attended trainings, traveled together to national conferences to learn new practices
and to visit programs out of state. The executive directors of each program have become program endorsers for National After School Association.
Greenwood and GRASP were participants in the Engaging Families Initiative (EFI) sponsored by the United Way of Mass Bay, Harvard
Family Research Project, and BOSTnet. Greenwood Shalom is featured in the publication “Focus on Families- How to Build and Support FamilyCentered Practices in After School” published by the above mentioned partners of EFI. The goals were to help strengthen parent and child
relationships, to promote parent involvement in their child’s school and after school, and to develop parent leadership ability.
Tech Mission, CTC Net and ATA Access are agencies dedicated to the technological development and advancement of community based
and faith based organizations serving low-income and disabled participants. Greenwood, GRASP and DNCC have all been recipients of funding from
one or all of these agencies to develop computer labs, to improve accessibility, to acquire hardware and software, and to develop youth and community
training programs. The program staff have attended local trainings, traveled to conferences, researched materials and curriculum and worked together
to improve their technology programs.
Our partnership is founded on similar and missions and goals to which we are strongly committed. We view each agency as having
resources and strengths to help and to benefit the other. We are dedicated to ensuring the growth and development of our youth, determined to
facilitate the academic and educational success of our youth, committed to fostering and developing the gifts and talents of our youth, and understand
the dire importance of addressing the health issues within our community. We believe if we work together more youth and more families will receive
better services and extract the best each program can offer. The organizations’ key personnel bring together years and years of professional and
personal experience in education, youth development, health, and experience in the other services we provide. We look forward to continue to work
together on our various projects and working together on this proposal.
This cluster collaborated on An After School and Out of School Grant and was awarded a grant of $150,000 which will cover both the after
school 2008-2009 and summer programs 2008.
RFP(5)
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Because this RFP is written with other
agencies, the lead agency writes one section
and the other agencies have to write their part.
This can be tricky because all parts have to
work together to get everything in on time.
Letter of assurance for RFP for the
AOST grant that was funded.
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Grasp, INC.
Full Life Gospel Center
John Marshall Elementary School
493 Washington Street, Dorchester, MA 02124
35 Westville Street, Dorchester, MA 02124
617-288-3027 x12, x14 (T) 617-288-7788 (F)
617-635-8810 (T) 617-635-8815(F)
August 19, 2008
Donna Traynham
Center for State and Federal Programs
Massachusetts Department of Education
350 Main Street
Malden, MA 02148-5023
Dear Ms. Traynham:
As a way of introduction, Grace Renaissance Academic Studies Program restructured as GRASP, Inc. has provided youth enrichment services in the Dorchester Codman Square area for
approximately ten years reaching several hundred youth from the surrounding neighborhoods and greater Boston including two years of after school programming in the Roxbury area as
partners with the Orchard Garden Pilot K-8 School and look forward to commencing our second year of programming as partners with John Marshall Elementary School through the
Partners for Student Success Initiative now coordinated with the BPS DELTAS office. Our services are provided year round, during out-of-school time hours and full day vacation weeks
and summer. We are proud of our quality academic program that provides homework assistance and tutoring and extra-curricula activities in literacy, math, science, and social studies. Our
performing arts program has developed a performance choir that has appeared on local television and produced several showcases of youth talent and a cassette disc featuring GRASP Young
Anointed Choir singing a collection of Christmas carols. In addition, we offer music lessons in piano and vocals with a goal to add other instruments in the upcoming season. In addition to
the above activities, we provide a host of enrichment activities including, but not limited to public-speaking culminating in an oratorical showcase, sports, arts and crafts, sewing, gardening,
computer access and training, educational and recreational field trips and photography. Of primary importance to our program mission is providing support to the families. Educational
advocacy is provided to help our parents of children with special needs to understand and to navigate the educational process for child with disabilities and to develop an Individual
Education Plan that addresses their child’s needs.
We have had many partners in our work. Our success has been contingent upon collaboration with many agencies all striving to provide quality programs for youth. We have worked
closest with Greenwood Shalom Community Outreach, Inc. and our mutual efforts have been a model for other programs. This proposal is a natural progression of our work together on an
extensive list of projects and activities. After careful review of our current program designs, we mutually agree that the enhancements outlined in this proposal: health and nutrition
program, performing arts, academic support and a collaborative system to build relationship with schools and teachers will improve the quality of our programs. We welcome the
opportunity to collaborate with Greenwood on another Department of Education After School and to Out of School Time Quality Grant to provide our youth and families with the best
possible services which awarded this grant will help to facilitate. Our agency is prepared to cooperate with Greenwood to accomplish all aspect of the requirements outlined by the
Department of Education After School and to Out of School Time Quality Grant.
Please accept this letter as the assurance that our proposed programs will in no way displace our other after school and out-of-school time activities. The grant will afford us the opportunity
to expand and enhance upon existing activities by providing financial support to hire staff. We trust this application will meet with approval and look forward to partnering with the state to
provide quality services for our future leaders.
Sincerely,
Katherine Allen Combs
CEO Program Development
GRASP AFTER school program
GRASP alternative summer program
GRASP ADVOCACY SERVICE PROGRAM
(GRASP)
IMPORTANT DOCUMENTS
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501 C3 => Tax exempt status
YTD Financials => Profits, Losses, Budgets and
Balances
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Board of Directors
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Articles
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Letter of Intent => Your TMC sites mission statement
and also include your intentions after receiving the
funds and what you plan to use the resources for.
501 c 3
Year to date financials
No v 30, 08
A SSET S
C ur r e n t As s e t s
Ch e ck in g /Savin g s
1010 · Ch e ck in g
1020 · Ch e ck in g Payr o ll
1040 · Pe tt y cas h
1070 · Savin g s & s h o r t -t e r m in ve s tm e n t
T o t al Ch e ck in g /Savin g s
4,921.72
29,700.88
40.00
-87.38
34,575.22
Acco u n t s Re ce ivab le
1100 · Acco u n t s Re ce ivab le
1130 · T u it io n Paym e n ts
1100 · Acco u n t s Re ce ivab le - Oth e r
T o t al 1100 · Acco u n t s Re ce ivab le
6,634.91
- 905.61
5,729.30
T o t al Acco u n t s Re ce ivab le
5,729.30
Ot h e r C u r r e n t As s e t s
1200 · Em p lo ye e Ad van ce
1,068.46
T o t al Ot h e r Cu r r e n t As s e t s
1,068.46
T o t al Cu r r e n t A s s e ts
41,372.98
T o t al A cco u n t s Re ce ivab le
5,729.30
Othe r C u r r e n t A s s e ts
1200 · Em p lo ye e A d van ce
T o t al Ot h e r C u r r e n t A s s e t s
T o tal C u r r e n t A s s e t s
Fixe d A s s e t s
1,068.46
1,068.46
Year to date (2)
41,372.98
15 00 · Eq u ip m e n t
6,188.00
15 10 · Fu r n itu r e
4,719.00
15 15 · C o m p u te r s
6,865.18
15 20 · C o m p u te r So f tw ar e ( cap it aliz e d )
15 50 · A ccu m u lat e d De p r e ciat io n
T o tal Fixe d A s s e ts
T OT A L A SSET S
2,894.55
- 3,555.44
17,111.29
58,484.27
L IA BIL IT IES & EQUIT Y
L iab ilit ie s
C u r r e n t L iab ilit ie s
A cco u n t s Payab le
2000 · A cco u n t s Payab le
T o t al A cco u n ts Payab le
3,018.95
3,018.95
Ot h e r C u r r e n t L iab ilit ie s
2100 · Payr o ll L iab ilitie s
2101 · 403B- L iab ility
T o t al 2100 · Payr o ll L iab ilit ie s
T o t al Ot h e r C u r r e n t L iab ilitie s
T o t al C u r r e n t L iab ilit ie s
T o tal L iab ilit ie s
6,085.00
6,085.00
6,085.00
9,103.95
9,103.95
Eq u ity
30 00 · Op e n in g Fu n d Balan ce
5,955.79
30 10 · Fu n d Balan ce
12,061.11
Ne t In co m e
31,363.42
T o tal Eq u it y
T OT A L L IA BIL IT IES & EQUIT Y
49,380.32
58,484.27
Profit and loss
Jul - Oct 08
Income
4030 · Individual Donors
4070 · Unrestricted
4030 · Individual Donors - Other
Total 4030 · Individual Donors
25.00
761.00
786.00
4100 · Program Income
4105 · Tuition Income
4106 · Program Fees
Total 4100 · Program Income
4,013.00
525.00
4,538.00
4110 · Grants
4111 · Goverment Grant
4112 · Voucher Child Care Choices
4111 · Goverment Grant - Other
11,572.90
7,982.58
Total 4111 · Goverment Grant
19,555.48
4120 · Non Goverment Grant
29,488.00
Total 4110 · Grants
Total Income
49,043.48
54,367.48
Profit and loss (2)
Expense
5000 · Salary and benefits
5100 · Salaries
5200 · Payroll taxes
Total 5000 · Salary and benefits
19,755.65
3,688.40
23,444.05
6270 · Professional Fees
6272 · Accounting
666.66
6273 · Consulting
5,170.00
Total 6270 · Professional Fees
5,836.66
6280 · Stipend
6283 · Stipend- Am ericorps
6284 · Am ericorps Keyspan
250.00
6285 · Rental Am ericorps
2,000.00
6283 · Stipend- Am ericorps - Other
2,750.00
Total 6283 · Stipend- Am ericorps
6280 · Stipend - Other
Total 6280 · Stipend
5,000.00
750.00
5,750.00
Profit and loss (3)
6350 · Travel & Ent
6360 · Entertainm ent
Total 6350 · Travel & Ent
50.40
50.40
6400 · Program Expenses
6401 · Field trip expense
1,961.65
6402 · Food
871.42
6403 · Filing state and fed form s
125.00
6405 · Technical Support
6406 · Parking
6407 · Workshop
6408 · Electronic equipm ent
79.89
34.00
280.00
26.22
6420 · Program Supplies
6421 · Educational Supplies
10.95
6422 · Com puter supplies
362.73
6423 · Kitchen supplies
694.38
6424 · Bathroom supplies
6425 · Arts and Crafts
55.98
408.42
6426 · Com puter softw are
69.99
Total 6420 · Program Supplies
1,602.45
Total 6400 · Program Expenses
4,980.63
6450 · Contract Labor
6452 · Trash Rem oval
Total 6450 · Contract Labor
587.32
587.32
Profit and loss (4)
6550 · Supplies
6552 · Office Supplies
147.84
Total 6550 · Supplies
147.84
6600 · Payroll Processing Fees
606.64
6700 · Printing and Reproduction
6702 · Copier m aintenance
6703 · Copier lease
Total 6700 · Printing and Reproduction
987.85
966.00
1,953.85
7500 · Occupancy
7530 · Telephone other charges
905.01
Total 7500 · Occupancy
905.01
7600 · Repairs
116.35
8000 · Other Expenses
8011 · Am erican Express
411.00
8015 · Licenses and Perm its
645.00
8020 · Postage and Delivery
70.17
8090 · Miscellaneous
8095 · Gas for car
234.71
8090 · Miscellaneous - Other
600.96
Total 8090 · Miscellaneous
Total 8000 · Other Expenses
Total Expense
Net Incom e
835.67
1,961.84
46,340.59
8,026.89
Board of Directors
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GREENWOOD SHALOM OUTREACH COMMUNITY
BOARD OF DIRECTORS
The Board of Directors meets at least six times a year.
Name
Title
Term Exp
Rev Garvin Warden
President
380 Washington Street
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(Pastor, Greenwood Memorial United Methodist Church)
Joyce Harvey
Member
106 Radcliffe Street
(Massachusetts Department of Health)Dorchester, MA 02124
Allan Merren
Member
17 Larchmont Street
July 30, 2010
July 30, 2010
Dorchester, Ma 02124
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( Mechanic/Maintenance, Amtrak)
Jeanette Merren
Vice President
17 Larchmont Street
July 30, 2010
Dorchester, MA 02124
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(Trustee Chair, Greenwwood; Chemistry Lab Technician, Brigham & Women’s Hospital)
Winston Edwards
Member
150 Clare Avenue, Apt 4C
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(Laboratory Processor, New England Medical Center)
Cassandra Morgan Clerk
12 Larchmont Street
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(Teacher- James Curley School)
Deidre DeGraffenreid
51 Larchmont Street
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(Harvard University- Registrar’s Office)
Christopher Geer
P.O. Box 126
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July 30, 2010
Milton, MA 02186
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July 30, 2009
Dorchester, MA 02124
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July 30, 2009
Hyde Park, MA 02136
July 30, 2009
Dorchester, MA 02124
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July 30, 2010
Dorchester, Ma 02124
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Address
GREENWOOD SHALOM OUTREACH COMMUNITY
ADVISORY BOARD
Name
Title
Term expires
John Wortham
Advisor
Address
2 Brook Avenue
July 30, 2009
Wellesley, MA 02482
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David D’Orlando Advisor
10 Clarence Road
Wayland, MA 01778
July 30, 2009
Article
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Boston Beyond
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What's Happening
Greenwood Shalom After School Program
In 1999, the Greenwood Shalom After School Program was founded in the living room of one of its current board members. It was a fitting beginning: The organization, which has since
moved to the Greenwood Memorial Church in Dorchester, provides intensive academic support to children from around the city—of the 33 children currently enrolled, nearly all test below
grade level and more than 30 percent have special needs—but it has also become an important gathering place for families.
“It’s not just a drop-in after-school program,” explains Tanna Preston, Greenwood Shalom’s executive director. “It’s not just about helping children with homework. It’s about helping
parents become engaged in their children’s lives on various levels.”
During the 2002-2003 school year, Greenwood joined the United Way’s Engaging Families Initiative and began offering structured activities for parents and families: workshops on parentteacher conferences, cultural outings to the Wheelock Family Theater, day trips for apple-picking. (At the beginning of every year, the program sends out surveys to parents asking what
they’d like to see offered.) Aside from providing memorable experiences—some of the families had never been to the theater, or outside of the city—such activities, says Preston, allow
children to see their parents in a different light.
The relationship between the families and the program has deepened as a result, and now it is not uncommon for parents to approach the staff with questions or problems; Greenwood
Shalom, which is affiliated with the Black Ministerial Alliance, then refers parents to the appropriate organization or agency. And the staff has found that engaging parents trickles down to
the children. As just one example, Preston points to the parents who have pursued GEDs and have enrolled in community college with Greenwood Shalom’s help. “The children think, ‘Oh,
Mommy is studying,’” she says, “and they realize that it’s important for them to study, too.”
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Article (2)
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focus on families!
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Building and supporting family-centered practices in after school
In 2000 Consuedo John was ecstatic to learn that her son, Mathew, had been accepted to the John J. Murphy Charter School
in Dorchester, but she had a dilemma. As a full-time accountant, what would Mathew do after school?
Her neighbor also had a son attending the Murphy School. She agreed to pick up the boys after school if Consuedo dropped
them off in the morning. Better yet, the neighbor invited Mathew to enroll in the after school program where she taught at the
Greenwood Shalom, a church in Boston’s Dorchester neighborhood.
UWMB helps to improve lives by providing the resources people need to access opportunity. Through UWMB’s Engaging
Families Initiative (EFI), Ms. Tanna Preston, Executive Director of the Greenwood Shalom After School was able to leverage
the best practices offered by the initiative.
A multi-year, community-wide effort to improve the lives of black and Latino children ages 6-10, EFI enables after-school
programs through the usage of research-based practices and technical assistance to help parents support their children’s
learning and to develop their own leadership skills. Through the initiative, Ms. Preston and her staff designed a program that
takes into account the challenges and strengths of the working family and increases family involvement, a key factor in a
child’s informal learning.
At Greenwood Shalom, Matthew had a safe place to go after school and Consuedo discovered a network of supportive adults
(other parents, caregivers and the after school staff) with whom she shared both the struggles and victories that come with
raising children. Thanks to EFI, Consuedo and Mathew joined other families from the after school program for movie nights,
pot lucks, and visits to local museums. The more she became involved the more she felt an important part of her son’s
education and his life in general. She was even happier to lend her accounting services to the program when Ms. Preston
asked.
Consuedo’s experience with Ms. Preston and the Greenwood Shalom After School was so positive that she now sits on the
board of directors. She epitomizes the success of the Engaging Families Initiative through her increased involvement in her
son’s out-of-school learning and the cultivation of her own leadership skills. EFI is a prime example of how United Way is
fulfilling its mission to bring the community together to improve peoples’ lives and strengthen the neighborhoods of Greater
Boston.
Letter of intent-Some grants need a letter of intent before you
respond to the RFP
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Greenwood Shalom Outreach Community, Inc.
Greenwood Shalom After School Program
Summer Enrichment Program
A Victory Generation Affiliate
378 A Washington Street
Dorchester, MA 02124
Phone: 617-282-1464
Fax: 617-282-1573
October 27, 2007
Foundation
Dear Ms. :
I am pleased to submit this letter of inquiry for your consideration. I believe the Greenwood Shalom After School and Summer Enrichment Program responds to the Foundation’s funding
priorities by taking a long-term, multi-faceted approach to youth development for Boston’s inner city youth, including enhancing their self-esteem, and providing mentoring and
parental/caregiver supports.
Program Description: Housed at the Greenwood Memorial United Methodist Church in the Four Corners area of Boston’s Dorchester neighborhood, the Greenwood Shalom After School
and Summer Enrichment Program is an out-of-school-time program dedicated to improving our students’ academic achievement and encouraging their individual growth. We strive to
nurture the whole child, raising in-school performance, encouraging self-discovery and expression, and building self-confidence. We also reach out to parents, helping them to participate in
their children’s learning and encouraging them to continue their own educational journeys by working toward a GED or community college degree.
Our students are bright and energetic, but they face a variety of challenges in their home neighborhoods and public schools. According to the 2000 Census, 38% of all families residing in
Dorchester earn below $30,000 per year. The average educational level is a high school diploma; 27% of the adult population has attained less than a high school diploma. 31% of
Dorchester’s children live below the Federal Poverty Level. Moreover, there has been a recent spike in violence, primarily committed by area youth against other area youth, in close
proximity to our site. Other crime statistics indicate that our students live in areas of Boston that have alarming levels of both fatal and non-fatal violence every year.
Therefore, Greenwood Shalom’s after school program serves two critical functions in our community. First, we provide our students with a place to go every day after school. We are open
from 1:30-6:00 PM, and we expect the kids to come directly to us at the end of their public school day. We provide a safe space where they can continue their learning day; find new ways
of self-expression through our art and music programs; and build friendships based on affirming, constructive interactions monitored by positive adult role models and mentors.
Second, we offer a strong academic curriculum based on core components of quality after school programs. These core components include academic tutoring, assistance with homework,
arts and crafts, speech and language skill development, and emphasis on reading, math and computer literacy. Additionally, we reach out to parents in several key ways. General program
highlights include:
Literacy and math skills instruction based on Massachusetts Curriculum Frameworks.
5th thru 8th grade participation in AXIS, an intercultural science education program.
A new Teen Corner Initiative that focuses on high school prep, as well as a Teen Job Readiness Program.
The Behavioral Modification Plan, a program that works with parents to establish a rewards system for their child’s good behavior and homework completion here and at home.
Workshops to teach new math concepts to parents and caregivers, thus enabling them to help their kids with homework.
A Parent Support Program, which includes referrals, financial aid and academic support for parents who wish to pursue a GED and then community college. Parents completing this
program receive credit toward vouchers for their children’s enrollment.
Letter of intent (2)
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We are licensed to serve 49 students in grades K-8 (and up to age 16 for children with special needs). In 2006-7, we served 43 children, referring a number of families
on our waiting list to other area programs, because we did not have funding for additional staff. Next year, we hope to be fully funded so that we can fill all 49 of our
student slots without compromising our low staff-to-student ratio. Most of our students are not Greenwood Church congregants, and most attend Boston Public
Schools. Last year, 4% of our students’ families paid full fee, while 96% received vouchers or were awarded scholarships based on the Massachusetts Sliding Scale
Fee for Child Care.
Goals and a Sample of Related Objectives:
Work in partnership with the children's parents/caregivers so that they are knowledgeable and actively engaged in their children’s education. (Ensure at least 80%
parents attend at least 3 activities throughout the school year, including a Parent Empowerment Seminar.)
Enhance each child's academic performance, love of learning and self-esteem. (Ensure at least 90% of participating students are promoted to the next grade.)
Provide high-quality, affordable activities. (Increase number of youth served to license capacity of 49.)
Create a network of community groups committed to nurturing, educating and advancing the children's social development. (Maintain and increase the number of
committed volunteers.)
Budget and Funding: Greenwood Shalom After School Program’s projected budget for fiscal year 2008 is $318,896. Of that, $30,000 will be covered by support from
the Black Ministerial Alliance, approximately $44,000 by student tuition (with a projected estimate of 95% of students receiving financial aid) and $61,000 in in-kind
donations. The remaining $183,896 will be obtained primarily via governmental or private grants. We currently have funder commitments for approximately 60% of
these outside funds.
We receive in-kind support from the Greenwood Memorial United Methodist Church, which donates the church’s vestry hall to our program, as well as from the
Boston Public Schools, Americorps, area colleges and various local community outreach programs, which provide staffing, curriculum training and technical support.
Over the last two years, we received grants from the Adelard A. and Valeda Lea Roy Foundation, Sovereign Bank Foundation, Clipper Ship Foundation, Wheeler
Charitable Trust, United Methodist Foundation, StrideRite Foundation, Black Ministerial Alliance, Boston Compassion Capital Fund, Boston Capacity Tank, CEDAC
(for facilities), Hestia Fund, Citizens Charitable Foundation, Connections for Technology (CTCNet), Dammann Fund, BOSTnet, Sean McDonough Charitable
Foundation, Lincoln and Therese Filene Foundation, and Massachusetts Department of Education - After and Out of School Time and Supplemental Educational
Services (No Child Left Behind). Several of these grants may be renewed, and we have targeted ten new foundations to approach in the coming months.
Our Request: Recognized both locally and nationally as a model out-of-school-time program, Greenwood Shalom provides a much-needed service to a community
desperately in need of safe, affordable, high quality youth development programming. Children learn, grow and develop here, and parents/caregivers find new ways
both to participate in the children’s learning and to continue their own education. Our program is effective and enriching, but we need private dollars to be able to
continue to provide these services. To this end, if invited to submit a full proposal, we would respectfully request a $20,000 grant from the Foundation, which would
support two additional tutor stipends during after school time. The additional staff would enable Greenwood Shalom to serve more youth, while maintaining a low
staff-to-student ratio.
Please do not hesitate to contact me if you have any questions or need additional information. I can be reached at (617) 282-1464 or tpreston.asp@verizon.net. Thank
you for your consideration.
Sincerely,
Tanna Preston
Executive Director
YES, THIS IS A LOT OF WORK
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You can help by doing research.
You can help by proof reading.
You can help by xeroxing.
You can help with your creativity which will help
your director can use to help look for foundation,
corporate, state and federal funds.
Talk to staff in other programs-maybe programs can
work together to get needed resources.
Sometimes, fliers and brochures are needed. This is
something you can do.