Unit 2
Presentation software
1.Introduction
 Presentation is the process of presenting a tipic to an
audience
 use a presentation show to illustrate the presentation
content
 PowerPoint is the software the majority are familiar
with using.
Who uses presentation software.
 Sales people often have to give presentation to
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customers, clients or managers.
they need to be able to present facts and figures perhaps
to let managers to show customers their latest product.
Most medium to large sized companies have a human
resource department
They are involved in training new employees or
providing training schemes for existing employees
Presentation software is regularly used a training tool.
Bankers and governors use presentaion.
How are presentations used
 A presentation can be set up to run continuously a on a
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screen. Passers by can stop and watch for a short while.
The presentation usually loops automatically back to the
beginning once it has finished.
This can be used when you want to give people
information. For example, the post office use this method
to inform people about their products whilst queuing.
Slides from a presentation can be printed onto acetates
and used with an overhead projector
This method is becoming less common now as most
businesses and school use projectors linked to a
computer.
How are presentations used
 The slide show can be printed out in hand out form.
This puts between 2-6 slides onto one page.
Handouts are often given to the audience so that
they can make their own notes whilst the speaker is
talking and to give them something to take away
after the presentation.
Features of presentation software
 The software is incredibly easy to use because it use user friendly.
 The software comes with a large range of ready prepared template.
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The text simply needs to be typed onto the page.
Online templates.
There are a large selection of different layouts available.
A master slide is available so that you can set up things which you
wish to appear on every page such as a footer or a page number or a
title.
You can choose text styles to apply throughout your presentations
on the master slide
The software comes with many different animations effects which
can be used to add emphasis to presentation
It also has a large selection of slide transition effects that can be
used when changing from one slide to the next.
Using multimedia in presentation
 Text.
 Sticking to text allows the speaker to keep the audiences’
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attention on them rather than distracting the audience
with what is happening on the screen.
The bullet points act as a prompt for what they need to
talk about and enable the audience to keep track what is
being covered
Images.
As they say, a picture is worth a thousand words.
Images can add visual impact to a presentaion. They can
also help to illustrate the point that you are trying to
make
They help to breake up a lot of
Using multimedia in presentation
 Video
 Video can be a powerful tool in presentations. It can be used to
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attract the audiences attention to show them something that could
not easily be described just using words
You can use exiting footage from company archives video tapes
libraries or a personal collection or you can film your own if you
choose to use existing footage, keep in mind that copyright issues
may apply.
Sound
Sound can be incorporated into a presentation in many different
ways
You can have quiet music playing in the background throughout the
presentation. Appropriate music or sounds can be played at a key in
the presentation such as the sound of a cow mooing whilst you are
using
Animation and transitions
 Animation effects
 It can be used to delay the appearance of bullet
points on the screen. This can help to keep the
audience focused on what is being talked about at
that moment rather than letting them read ahead
and not listen properly. They can also be used to add
effects
Animation and transition
 Slide transition
 Slide transition can be set up to govern how you
move from slide to another
 You can set your presentations to be timed so that it
moves automatically so you don’t click.
 The rule less is more applies and it is wise to just one
effect throughout the presentation
 Action buttons or hyperlinks can also be used on
slides to help you navigate through the presentation
 Hyperlinks can also be used to help you access a
relevant website or play a video
Advantages of presentation software
 It is incredibly easy to learn how to use because it is
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supplied with a large library of background template and
custom layouts.
Multimedia can easily be added to the presentation
Presentation are easy to edit
Presentations can be easily output to different formats
e.g interactive whiteboard, acetate slide handouts.
Excellent for summarizing facts
Great for showing graphs/charts/diagrams to an
audience
Can create a set of handouts
Disadvantages of presentation software
 Difficult to take down notes while listening
 Audiences are often happy to sit placidly and not
interact with the presenter.
 Not good for presenting certain kinds of information
such as complex math's equations
 Presenters often just read from the presentation
which is boring to the audience
Things to do on the web
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View WebPages
Use search engines
Send and receive email
Use online shopping (e-commerce)
Online banking with betting (e-commerce).
Customer service
Software download and distribution.
Access and discuss information via mailing list, bulletin boards and
news groups.
Chat on line
Video conferencing
On line radio
Set up your website or blog
Social networking areas
Social networking
 Facebook is one of the many social networking sites
they have to day
Social networking areas
 Social networking is a recent invention that has the
Internet still at the edge of its seat due to its
popularity with people. This is mostly because it
really is for the people. Bringing every kind of
social group together in one place and letting them
interact is really a big thing indeed. Everything
about it lies on the advantages and disadvantages
of social networking, and what it can do for you.
Advantages
 Definitely, it's cheaper to use online social
networking for both personal and business use
because most of it is usually free. While personal use
is rather simple for anyone, the business functions
are underestimated by many. In a social networking
site, you can scout out potential customers and
target markets with just a few clicks and keystrokes,
adding a boost to your usual advertisements and
promotional strategies. It lets you learn about their
likes and dislikes, which is tremendous. If you want
to fine tune your business, then this is the way to go,
whether on a budget or not
Disadvantages
 If this is not your kind of thing, that it would just be
a waste of time for you. The key to social networking
is that it is supposed to be fun, whether you are just
doing it for kicks or clicking around for business
purposes. That should be reasonable enough for
anyone, but there are those people who don't see the
point. For them, it can be a disadvantage.
On line shopping (ebay)
advantages
 advantages
-safe and easy to use
-you can buy just about everything for relatively
cheap prices
-you can add photos of the things you are buying so
you know the quality of the item
-descriptions of the items are generally good and
describe the faults, if any
-choice of payments including secure online methods
-can give feedback on the item purchased
disadvantages
 disadvantages
-if an offer sounds too good to be true then it
probably is
-some shady people
-beware of people who exaggerate their descriptions.
New should mean new and good condition should
mean not many scratches and no broken bits.
viruses
 A virus is software that is designed to be secretly
loaded onto a computer without the users knowledge
for malicious intent.
 Viruses have many forms and can do many things
such a type the same character no matter which key
is pressed on the keyboard, and delete all the data on
a hard disk. Many internet users have had their
computer crash from viruses.
spam
 Spam is unsolicited email and is the email equivalent
of junk mail. It is an inappropriate attempt to use an
email address, mailing list, newsgroup or other
networked communications facility as a means of
broadcasting the same email message to a large
number of people who didn’t ask for it and probably
don’t want it.
Phishing
 Phishing is an attempt to find out personal
information, usually social security numbers, credit
card numbers, or usernames and passwords for
online banks.
 These are often used for identity theft and fraud.
Access to inappropriate information
 Parental control or filter software can be used to
monitor individuals.