MINUTES
Monroe County Board of Education
Thursday, October 11, 2012
The Monroe County Board of Education held its regular monthly board meeting on
Thursday, October 11, 2012, at 6:00 p.m. at the Monroe County Resource Center in Monroeville,
Alabama.
PRESENT:
Barbara Dean, Vice-President
Martha Jordan
Richard Lett
Tony Powell
ABSENT:
Patricia Black, President
APPROVE AGENDA:
The agenda for the October 11, 2012, meeting was unanimously
approved as presented by the Superintendent. Motion: Mr. Lett – Second: Mrs. Jordan –
unanimous
212° RECOGNITIONS:
MCHS students who achieved qualifying scores on the May 2012
AP exams and Monroe County Schools Principals were recognized by the board.
MINUTES:
Minutes of the September 6, 2012, meeting were approved as written.
APPROVE ACCOUNTS:
A list of the accounts was unanimously approved by the Board and
is included in these minutes. Motion: Mr. Powell – Second: Mr. Lett - unanimous
MONTHLY FINANCE REPORT:
for their review.
The monthly financial reports were provided to the Board
STIPENDS / CONTRACTS REPORT:
The monthly stipends reports were provided to the
Board for their review. Also, a listing of contracts that have been entered into was provided to
the board.
PUBLIC COMMENTS:
There were no public comments.
GOODWYN, MILLS, CAWOOD PRESENTATION: Goodwyn, Mills, Cawood presented the
following cost estimate for the re-roofing of Monroeville Middle School:
Removing existing slate
$ 30,000
Removing existing shingles
$ 2,457
Removing existing decking
$ 29,299
New roof (synthetic slate,
to match existing gym)
$352,000
Total Project (to include fees)
$382,000
Other cost measures could include not having to replace existing decking if not damaged and
selling old slate. It was suggested that this project be bid in early spring to allow contractor to
secure materials and begin work immediately when school is not in session.
PRIDE SURVEY PRESENTATION:
Mr. Duran Odoms shared a PowerPoint presentation
with the Board of the 2011-2012 District Pride Survey results. Next year, the survey results will
be shown by school.
NATIONAL SCHOOL BUS SAFETY WEEK (OCT. 22-26):
Mrs. Amy Hoven shared a
PowerPoint presentation with the Board relating to the Trnasportation Department.
She
discussed the number of bus routes, number of students and miles transported, the
accomplishments of the Transportation Department, and requirements to hold Commercial
Drivers License.
TRANSFERS:
The board unanimously approved the following transfers:
Kristen Black
from Graduation Coach / Excel/MCHS/JUB
to Library Aide / MCHS
10-01-2012
Minutes of the October 11, 2012 meeting continued…..
Jennifer Riley
from 06 Grade Teacher / MMS
to Gifted Teacher / System
pending a highly, qualified,
successful teacher to replace Mrs. Riley/MMS
Motion: Mr. Powell – Second: Mrs. Jordan
EMPLOYMENT:
The Superintendent recommended the following for employment:
Latasha Odom
02 Grade Teacher
JFS 09-24-2012
Patricia A. McGill
Reading Intervention Teacher
MES 10-08-2012
Diane Ackerman
Bus Driver
JFS 10-15-2012
Motion: Mr. Lett – Second: Mr. Powell – unanimous
SALARY ADJUSTMENTS:
The following salary adjustments were approved by the
Board:
Jason Barnett PE Teacher / MCHS
add Interim Head Baseball (MCHS) coaching supplement
Leslie Strength
K4 Teacher / JUB
completed Masters 08/22/2012
Motion: Mr. Powell – Second: Mrs. Jordan – unanimous
LEAVES OF ABSENCE:
The following leaves of absence were unanimously approved:
Marshall Presley
History Teacher / MCHS
extend military leave
10/01/2012 – 03/31/2012
Melissa Lipscomb
04 Grade Teacher / MES
10/25/2012 – 01/02/2012
FMLA - maternity
Jena Mayo
Science Teacher / MMS
10/29/2012 – 11/30/2012
FMLA – maternity
Makeva Preyear
Elementary Tchr –Counselor/MIS
10/09/2012 – 11/30/2012
Motion: Mr. Lett – Second: Mrs. Jordan
FMLA-maternity
2012-13 SALARY LISTING (CLARIFICATION OF SUPPLEMENTS):
A listing of
employees by location receiving supplements was provided to the board. This listing identifies
the supplement the employee is receiving and the amount.
JOB DESCRIPTIONS:
Dr. Murphy asked that job descriptions for the Secretary to the
Superintendent, Secretary to Program Directors, Chief School Finance Officer, Payroll Clerk
/Accounts Payable, Federal Programs Bookkeeper, and Secretary/Receptionist - Finance Office
be tabled.
PROPOSED POSITIONS: Dr. Murphy provided to the Board job descriptions for three
proposed new positions (Financial Bookkeeper / Finance Office, School Curriculum
Improvement Specialist, and Parental Involvement/Early Warning). She asked the Board to
review these descriptions for possible approval at the November meeting.
SALARY INCREASES INFORMATION: Dr. Murphy asked Ms. McKenzie, CSFO, to
provide the cost relating to a 1%, 2% and 3% pay increase for employees. She also asked for
information relating to the actual averages employees by position would receive. The source of
funding for this one-time stipend would be 16th Section Land money. Dr. Murphy asked the
board to review this information for future discussion.
PROPOSED POLICY AND PROCEDURES:
The following revisions to the current
Monroe County Schools Policy and Procedures were presented to the Board for possible
approval in November:
Section 2.4.1.b
(proposed change)
Section 4.11
(proposed procedure)
Section 5.1.2
(proposed changes)
Section 5.9.10
(proposed policy)
Section 6.16
(proposed procedure – form)
Minutes of the October 11, 2012 meeting continued…..
Section 6.5.c
(proposed policy change)
REQUEST FOR USE OF FACILITIES – EXCEL:
A letter and Certificate of Insurance
from Excel Youth Football for the use of the facilities at Excel School were approved. Motion:
Mrs. Jordan – Second: Mr. Powell - unanimous
REQUEST TO SELL FRISCO CITY HIGH SCHOOL, FRISCO CITY ELEMENTARY
SCHOOL AND BEATRICE ELEMENTARY SCHOOL: Dr. Murphy asked the board to pass
resolutions that would seek transfer of ownership of current vacant properties from the Alabama
State Department of Education to the Monroe County Board of Education. Once deeds are
received, negotiations can begin to sell these vacant properties. The Board has title to the old
Monroeville Middle School property. Motion: Mr. Powell – Second: Mrs. Jordan - unanimous
2012-13 TEXTBOOK COMMITTEE:
The following Textbook Committee for English
Language Arts was approved by the Board:
Excel School
Heather Benbow
Leann Faulk
Randall James
J F Shields High School
Ramona Dailey
Linda Hollinger
Sherry Windham
J U Blacksher School
Glenda English
Patricia Powell
Becky Baggett
Monroe Intermediate School
Makeva Preyear
LaTonya Eaton
Monroeville Elementary School
Gloria Wiggins
Jamie Moore
Monroeville Middle School
Darlene Brown
Steven Peters
Monroe County High School
Teresa Galbraith
Joan Ives
Community Representatives
Mary Ann Lomenick
Denise Ware
Parent Representatives
Motion:
Marion Preyear
Derenda Shumock
Mr. Lett – Second: Mr. Powell – unanimous
BID #1080 AND #1081:
Bid #1080 for fuel for the Monroeville, Excel, JUB & Beatrice
locations was awarded to Southern Energy Company of Monroeville, the only bidder meeting
specifications, as follows:
Unleaded Gasoline (87 Octane):
Suppliers’ Price
Amount Above Supplier Price per Gallon
Inspection Fee
Other Fee
Total Price Per Gallon
Brand
Firm Price for Year or Fluctuating
$3.1475
$0.15
$0.02
$0.0129
$3.3304
Murphy
Fluctuating
Diesel (Ultra Low Sulfer):
Suppliers’ Price
Amount Above Supplier Price per Gallon
$3.2465
$0.15
Minutes of the October 11, 2012 meeting continued…..
Inspection Fee
Other Fee
Total Price Per Gallon
Brand
Firm Price for Year or Fluctuating
$0.02
$0.0129+$0.0075
$3.4369
Murphy
Fluctuating
Bid #1081 for fuel for Monroe Intermediate School was awarded to Bumpers Oil Company of
Jackson, Alabama, the low bidder meeting specifications, as follows:
Diesel (Ultra Low Sulfer):
Suppliers’ Price
Amount Above Supplier Price per Gallon
Inspection Fee
Other Fee
Total Price per Gallon
Brand
Firm Price for Year or Fluctuating
Motion: Mr. Lett – Second: Mr. Powell - unanimous
$3.2355
$0.42
$0.02
$0.023
$3.6985
Unbranded
Fluctuating
CONTINUOUS IMPROVEMENT PLANS:
Continuous Improvement Plans for all
schools (except Monroeville Middle School due to Mrs. Stevens’ absence) were presented to the
board for their read and approval at the November meeting.
STRATEGIC PLANNING: Dr. Murphy reported that the Strategic Planning Team had meet
and developed the following six goals:
1. To foster a positive culture and climate that promotes optimal learning and responsible
citizenship.
2. To provide a rigorous and relevant curriculum that prepares all students to be college
and/or career ready.
3. To utilize 21st Century tools and instructional strategies that support learning and equip
students to be globally competitive.
4. To engage parents, community, business, and industry in meaningful relationships that
lead to increased student achievement.
5. To provide safe, accessible, and well-maintained buildings and grounds that promotes
pride and creates a healthy environment for teaching and learning.
6. To implement strategies and initiatives that increase on-time graduation.
SCHOOL BOARD MEMBER ACADEMY ACHIEVEMENTS: School board members were
recognized for achieving the following levels with the Alabama Association of School Boards:
Mrs. Black
Master 4th year
Date Plate
Mrs. Dean
Level 2
Certificate
Mr. Lett
Level 2
Certificate
Mr. Powell
Level 4
Plaque (to be presented at December Convention)
Mrs. Jordan Master Level 7
BOARD MEMBER PROFESSIONAL DEVELOPMENT UPDATE:
Mrs. Jordan reported
the board’s participation on September 18, 2012, in an AASB Open Meetings Act webinar. All
members attend along with Superintendent Murphy and Board Attorney Milton Coxwell.
AASB DELEGATE AND ALTERNATE SELECTION FOR DECEMBER CONVENTION:
Mrs. Dean was selected as the Delegate and Mr. Powell was selected as the Alternate Delegate
for the December AASB Convention.
CHANGE OF DATE OF DECEMBER BOARD MEETING:
Due to a conflict with the
December AASB Convention, the date of the December board meeting was changed from
Thursday, December 6, 2012, to Tuesday, December 4, 2012. The meeting will be held at 6:00
p.m. at the Monroe County Resource Center. Motion: Mr. Lett – Second: Mr. Powell unanimous
LEGAL UPDATE: Dr. Murphy provided the board with a legal update as prepared by Alicia
Bennett, Board Attorney.
Minutes of the October 11, 2012 meeting continued…..
SUPERINTENDENT’S REPORT: Dr. Murphy gave the following Superintendent’s Report for
October 10, 2012:
1. Race to the Top Grant – Gary DeFrancesco is working with Dr. Alan Lee,
Superintendent in Baldwin County, as a grant writer. MCBOE has been invited to
participate as a part of a consortium with Baldwin County and Tuscaloosa City, and
school districts in VA, NC, NY, and CO, to seek money for a Technology Initiative
that if successful will bring $4 million to Monroe County Public Schools over a four
year period!
2. Code of Conduct for Local Boards of Education – Must approve a Code of Conduct
for the MCBOE by January 1, 2013. A proposed model Code of Conduct was
provided to the Board for their review.
3. Sixteenth Section Land Income - $199,232.40 for MCBOE
4. Graduation Dates for Monroe County high schools:
May 20, 2013
Monroe County High School
Alabama Southern
May 21, 2013
Excel School
Alabama Southern
May 23, 2013
J F Shields High School
JFS
May 23, 2013
J U Blacksher School
JUB
5. Webinar – Title IX: Separate Fact from Fiction, Thursday, November 8, 11:30 a.m.
– 1:00 p.m.
EXECUTIVE SESSION:
The board entered executive session to discuss the good name and
character of employees. School Board Attorney Alicia Bennett certified the need to enter
executive session for discussion regarding pending litigation.
Motion:
Mrs. Jordan –
Second: Mr. Lett – unanimous
Following the meeting reopening, Dr. Murphy made the following recommendations:
Student #2012-2:
Recommended expulsion for Student 2012-2.
Mrs. Jordan placed a
motion to modify the Superintendent’s recommendation and allow the student to be placed at the
Alternative School for the allotted amount of time for the discipline. Mr. Lett seconded the
motion and it carried unanimously.
Student #2012-3:
Recommended expulsion for Student 2012-3.
Mrs. Jordan placed a
motion to modify the Superintendent’s recommendation and allow the student to be placed at the
Alternative School for the allotted amount of time for the discipline. Mr. Powell seconded the
motion and it carried unanimously.
OTHER MATTERS: The following dates were announced:
Work Session
November 8, 2012 – 5:00 PM
Regular Board Meeting
November 8, 2012 – 6:00 PM
Monroeville Middle School
ADJOURN:
AASB Webinar
Title IX: Separate Fact from
Fiction
Thursday, November 8, 2012
11:30 am – 1:00 pm
AASB Convention
December 6 – 8, 2012
Wynfrey Hotel
There being no further business, the meeting was adjourned.
OTHERS PRESENT: A complete listing of those in attendance is on file in the Superintendent’s
office.
_________________________________
Dr. Kathy L. Murphy, Secretary
___________________________________
Mrs. Barbara Dean, Vice-President