District Leadership Team
2010-11
Session #1
September 9th, 2010
Stakeholder Involvement in the District Strategic Plan!
Welcome!
 Introductions
◦ Name, Stakeholder Group, School
 Find
someone you don’t know and
introduce yourself
 Share a reason why you are
interested in serving on this
committee
Housekeeping…
 Use
of email & web site
 3 Ring Binder
 Possible Sub-Committees
 Future Meetings
◦ November 16th, 2010
 6-8pm; DVMS
◦ January 20th, 2010
 6-8pm; Ridgeview
◦ April 12th, 2010
 6-8pm; DHS
Click on “Strategic Planning” on the left side main menu- District web site
District Leadership Team Session #1
September 8th, 2010 - Dunlap Middle School
6:00pm – 8:00pm
Time
Item
5:45 – 6:00 pm
Social/Evening Refreshments
6:00 – 6:15 pm
Welcome, Introductions, Housekeeping, Key Tasks 10-11
6:15 – 7:00 pm
District Strategic Plan
District SMART Goals/Action Plans
District Balanced Scorecard
7:00 – 7:10 pm
Break
7:10 – 7:50 pm
Providing Stakeholder Input
 Stakeholder Satisfaction Surveys
 Release Time for Professional Development
7:50 – 8:00 pm
Meeting Evaluation
Next Steps
Our Purpose
The purpose of the District
Leadership Team is to provide
oversight and the “voice of the
customer” during the
implementation of the 3-5 year
District Strategic Plan.
2010-11 Key tasks/Timelines

Monitor the District Strategic Plan
◦ Review SMART goals & Action Plans
◦ Review Balanced Score Card

Provide Input on District Initiatives
◦ Serve as the “Voice of the Customer”
◦ Stakeholder Satisfaction Surveys (2010-11)
◦ Early Release for Teacher Planning (2011-12)
Characteristics of
High Performing Schools
1.
Common mission, vision, values and goals.
2.
Ensuring achievement for all students with
systems for prevention and intervention.
3.
Collaboration focused on teaching and learning.
4.
Using data to guide decision-making and
continuous improvement.
5.
Gaining active engagement from family &
community
6.
Building sustainable leadership capacity.
SET AND COMMUNICATE
DIRECTION!
Core
Values
Vision &
Mission
Goals &
Strategies
District
Strategic
Plan
“The focus is on
achieving a
shared vision, and
all understand
their role in
achieving the
vision”
All facilities now have a
large framed poster of the
District Plan on a Page!
Random Acts of Improvement
Aim of the
Organization
Goals and Measures
Aim of the
Organization
Goals and Measures
Aligned Acts of Improvement
The School’s Mission
The School’s SMART Goals
Department Mission
Department SMART Goals
Classroom Mission
Classroom SMART Goals
District Strategic Plan
District Leadership Team
School/Dept. Leadership Teams
PLC’s (Grade/Content)
Classroom Learning
Community
Ground rules
created by
students
Classroom
mission
statements
Quality tools and
PDSA used
regularly
The
Continuous
Improvement
Classroom
Classroom
meetings
facilitated by
students
Student-led
conferences
Classroom and
student
measurable goals
Classroom data
centers
Student data
folders
Building a Mission Statement
4th grade used an Affinity
Diagram to build…
…their mission
statement!
Data Centers
Classroom Goals…
SMART Goal
Examples
Aligned Acts of Improvement
District
Strategic
Plan
“Critical
Few”
GOALS
Leadership Teams: Setting &
Communicating Direction
Schools
Classrooms
PLC Teams
Students
“The focus and vision are
developed from common
beliefs and values, creating
a consistent direction for all
involved”
District SMART Goals/Action Plans
SMART Goals/Action Plans
Everyone has a copy of all 8 goals/plans
 Number off by 8
 Review the SMART goal and action plan
 Provide a “high level summary” to the
group in your own words…
◦ Read the SMART goal
◦ Summarize key steps in the action plan
◦ Provide any other comments, suggestions
related to the SMART goal/action plan
Dunlap Balanced Scorecard
Each of the 5 goals in the strategic plan
have identified “indicators” or “measures”
 Historic data as well as projections
(coming soon!)
 DLT will review the scorecard and data
when it is available
 Moving toward a data warehouse that will
provide real time “dashboard” of results

Voice of the Customer

Scorecard measures satisfaction levels
◦
◦
◦
◦
◦
◦
◦
◦
◦
2.A Increase elementary students overall satisfaction with school
2.B Increase middle school students overall satisfaction with school
2.C Increase high school students overall satisfaction with school
2.E Increase the % of students who feel safe and accepted at school
3.B Increase certified staff satisfaction
3.C Increase support staff satisfaction
4.A Increase parent overall satisfaction
4.B Increase community member overall satisfaction
4.C Increase the % of parents who agree that "school is welcoming
and friendly"
◦ 4.D Increase effective communication with parents
◦ 4.E Parents feel positively about school safety and climate
Underlying Theory
 If you do not measure it, you will not
change it
 Not all problems are equal. Some
have more IMPACT than others
 Satisfaction/Motivation are key
attitudes which are leading
indicators of performance
 Attitudes are formed from
experience
31
 Identify experiences that relate
most to satisfaction
*
Harris Interactive School Poll Topic Areas
Students
Parents
 School Atmosphere
 School Atmosphere
 Equipment/Facilities
 Equipment/Facilities
 Equipment/Facilities
 School Bus
 School Bus
 Computer
Technology
 Computer
Technology
 School Leadership/
Administration
 School Leadership/
Administration
 Communications/
Involvement
 Communications/
Involvement
 School Leadership
 Parental Support
 Child’s Teachers
 Counselor
 Career
 Curriculum/Training
 Other Staff
 Students
 Budget
 Other Issues
 Other Staff
 Other Issues
 Computer Technology
 Main Teacher/
Teachers
(five subjects)
32
Teachers/Staff
 Other Issues
Elementary Students: School Atmosphere
Yes
No


Are students well-behaved while in school?


Do you feel safe walking to and from school?


Do you feel safe while in school?


Are the rules at your school fair?


Are most other students nice to you?
Please give an overall rating for your SCHOOL ATMOSPHERE by filling
in one oval on the A to F scale provided?
33
A

A
B+

B

B
C+

C
D+

D

D
F

10
9
8
7
6
5
4
3
2
1
0
Harris Interactive Inc.
OVERALL SATISFACTION MODEL: ELEMENTARY STUDENTS
Elementary Students Satisfaction
Rating Distribution
Sample
Improvement
Possible
A
B
C
D
Current Score
Max. Possible Score
F
9.9
10
Do you like the food served in the lunch room?
Do you get extra help when you need it?
Are school bathrooms clean?
Are students well-behaved on your bus?
Is your school too crowded?
Does the school library meet your needs?
Are the rules at your school fair?
Main teacher: Help you want to learn?
Is the temperature in your classrooms usually comfortable?
Main teacher: Ask you to answer questions in class?
Is your classroom teacher prepared to train you on the computer?
Are you well-behaved at school?
Do you participate in class?
34
41%
24%
58%
50%
39%
24%
28%
11%
21%
18%
16%
10%
6%
0.8
1.1
0.4
0.4
0.4
0.5
0.4
1.0
0.5
0.5
0.7
0.5
0.8
IMPACT
INDEX
18%
14%
11%
11%
7%
7%
6%
6%
5%
5%
5%
3%
2%
8
Satisfaction Level
ISSUES INFLUENCING OVERALL SATISFACTION
% with
Problem Penalty
6
4
2
0
7.8
Improvement Possible
Sample
Current Score
Max. Possible Score
9.9
10
Satisfaction Level
8
6
4
2
0
35
7.8
This graph shows the
current overall satisfaction
mean rating with the
maximum possible score.
The gap between them is
the opportunity for
improvement.
Satisfaction Surveys Next Steps

Timeline for survey administration: April,
2011 (results back in late May/early June)
◦ Run a survey campaign to generate interest and
a high return rate

Dunlap may customize up to 10 questions
for students, parents and staff
◦ DLT will help formulate the extra questions)

Next meeting:
◦ More details of the survey, review of sample
reports, drafting of additional questions
Voice of the Customer
Release time for teachers to engage
weekly in a Professional Learning
Community (PLC)!
 There is currently no “time” built into the
schedule for teachers to meet weekly
 PLCs are a key strategy in the
deployment of the strategic plan

Paradigm Shift
(School Improvement- PLC’s)
Traditional Approach
A small group of
teachers were included
on the school
improvement team
 Most people did not
know the goals and
action plans
 Actions were random

Continuous Improvement
Everyone is included on
an improvement team
 Everyone is working
toward common and
shared goals
 No one escapes
continuous
improvement

Example of Creating “Time”

Add 15 minutes to the school day:
◦
◦
◦
◦
MondayTuesdayThursdayFriday-
add 15 minutes
add 15 minutes
add 15 minutes
add 15 minutes
+60 minutes
Release 60 minutes early on Wednesdays for
PLC time (replace with the additional 60 min.)
 Instructional time and contract day neutral!

Need Stakeholder Input!
Subcommittee to recommend a proposal to the
board:
 Strategy for creating “time” for PLCs to meet
 Input from stakeholders (parents, teachers and
other “impacted” stakeholders
 Complete a Force Field Analysis to determine
driving and restraining forces to implement this
initiative
 Recommend solutions to items identified as a
“restraining force” to optimize implementation
◦ Create a communication plan to inform stakeholders
and the community
District Leadership Team Meeting – Participant Feedback
Please Circle One
Parent
Student
Teacher
Support Staff
Administrator/Board Member
Strongly Disagree
Other
Strongly Agree
1. Overall, the meeting was well organized.
1
2
3
4
5
2. The meeting included an effective
level of participation and involvement.
1
2
3
4
5
3. Facilities and accommodations
were conductive.
1
2
3
4
5
4. Plus/Delta comments:
Plus
(What did you like about today’s meeting?)
Delta
(What could we change/do differently?)
5. Please list any topics you would like to see addressed at future District Leadership Team meetings.