Overview of Federal Programs
42nd PAFPC Annual Conference
April 3 - 6, 2011
Seven Springs Resort
Champion, PA
Presented by:
Maria Garcia-Morales
mgarcia-mo@state.pa.us
Regional Coordinator
Division of Federal Programs
Pennsylvania Department of
Education
 Division of Federal Programs
333 Market St. 7th Floor
Division of Federal Programs
Harrisburg, PA 17126
Tel : (717) 783-2193
Fax : (717) 787-8634
Follow these links to find our page:
www.pde.state.pa.us
Click link - Programs (on left)
Click link- Programs D-G (on left)
Click link- Federal Programs (on left)
Workshop Goals
 Provide an overview of
the primary programs
administered by the
Division of Federal
Programs.
DFP Structure
 Five Teams – Entire State –
Members on each team include:
Two Regional Coordinators
 Program and Fiscal Questions
 One Administrative Technician
 E-grants
 Final Expenditure Reports
 Budget Revisions
 One Administrative Support Person
 General Questions
 One Point of Contact for Each School District
 If questions, call Regional Coordinator first.
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Team # 5
 Regional Coordinator/
Supervisor
 Maria Garcia-Morales
 Regional Coordinator
 Karl Strckewald
 Technician
 Daniella Care
 Administrative Support
 Reba Kansiewicz
Communication from DFP
 Penn*Links
 Distribution List – From Regional Coordinator
 Message Board – eGrants
Meetings with Federal Programs
Coordinators
 April – PAFPC
 May/June – Regional Meetings at
IUs (Individual Districts)
 May – New Coordinator’s Training
 September – New Coordinator’s
Training
 October – Fall Regional Meetings
 February – New Coordinator’s
Training
Programs Administered by DFP
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Title I.A
Title I.D – Delinquent #
Title I.G – Advanced Placement
Title I
– Neglected #
Title II.A – Improving Teacher Quality
Title II.B – Math/Science Partnership Grants*
Title II.D – Enhancing Education Through Technology (EETT)*
Title III – Language Acquisition Program (ESL)
Title VI – Rural Education Achievement Program
Advance Placement/International Baccalaureate program
Academic Achievement Awards (Added during Amendments – For
schools that significantly decrease academic achievement gap)
 School Improvement (Federal – Schools identified for Improvement)
 SIG (School Improvement Grant – Follows models and must qualify based
on specific criteria)
 *Competitive- Not all LEAs
 #LEAs Choose to support these programs/services
Applications
One Application for:
1) Title I, Part A
May Include:
A.
B.
Title I, Part D (Delinquent-LEAs choose to support, separate budget)
Neglected (LEAs choose to support added to Title I allocation)
2) Title II, Part A
3) Title III (First year 2011)
Added to Consolidated if opened up for competition
4) Title II, Part D (Competitive)
May add during amendment:
Academic Achievement Awards (If schools qualify)
Stand Alone for:
Math/Science Partnership Grant (Competitive)
Applications
 Application will be blank
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May copy and paste from previous year’s application –
Must use updated data/numbers
 Different Sessions:
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Consolidated Contact Information
Consolidated LEA Plan (Narrative)
Consolidated Staffing
Title I Program - Includes Budget
Title II Program - Includes Budget
Title III - If applicable
Allocations
 2011/2012 allocation based on 2008
Census data provided by USDE
 Preliminary at PAFPC
 Final released in January
General Information
 eGrants System
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Online system for Consolidated Application
Other Reports and Data Collection
 Website: http://egrants.ed.state.pa.us
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For eGrants help:
egrantshelp@state.pa.us
(717) 783-6686
 Need Login/Password to Access
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See eGrants Super User in LEA
May contact your Administrative Technician
for help
Fiscal Reports
 Final Expenditure Report
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Submitted online via eGrants
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PDE website
DFP – Link
Grant Application – Link to
Final Expenditure Report
found in main menu.
 Quarterly Reports
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Submitted online via the PDE
Web Portal/FAI System
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PDE website
e-pde webportal Link
Submitted to the Labor,
Education Comptrollers Office.
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Questions:
egrantshelp@state.pa.us
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Questions:
egrantshelp@state.pa.us
DFP Administrative Technicians
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Comptroller’s office
(717)787-5506
Failure to submit on time will
STOP PAYMENTS.
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Title I. Part A
Program Manager
Renee Palakovic
rpalakovic@state.pa.us
Title I
 Largest federally funded education program.
 Purpose: To help low achieving students
achieve high academic standards.
 Supplemental Educational Assistance
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Mainly in Reading & Math
 Two main models for servicing students:
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1) Targeted Assistance Program
2) Schoolwide Programs
Title I Uses of Funds
 Instructional Programs
 In Class
 Pull Out
 Extended Day
 Extended Year
 Pre-Kindergarten
 Summer Programs
 Online Learning
 Take Home Resources
 Tutoring
 Supporting Programs
 Professional Development
 Parent Involvement
 Materials/Supplies
 Technology
 School Choice
 Supplemental Educational
Services
Reservation of Funds
 Costs to Reserve:
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School Improvement Requirements
Neglected Funds
Administration
Professional Development
Homeless
 Remember!!
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The more funds you reserve off the top, the less funds
available to distribute to eligible schools.
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Your Title I budget will account for “all” funds including the
reservation of funds.
Parent Involvement
State Parent Advisory Council (SPAC)
Coordinator:
Cindy Rhoads
crhoads@state.pa.us
Parent Involvement
Requirements
 Parents must be involved in order for LEA to receive Title I
 Set Aside: 1% if Title I allocation is greater than $500,000
95% goes to buildings
Required Annual Meeting
Parent Involvement Policies
Parent Compacts
Annual Planning, Review and Improvement of Program
Parent Right-to-know Notification –
Teacher/Paraprofessional qualifications
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Title II (Part A)
Improving Teacher Quality
Don McCrone
Program Manager
dmccrone@state.pa.us
Title II, Part A –
Improving Teacher Quality
 Funds can be used to reduce class size or to
provide high quality, scientifically based,
professional development in targeted schools.
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Target Title II A Funds to schools with
 Largest Average Class Size
 Identified for School Improvement
 Annual Local Needs Assessment
 Hiring Staff
 Professional Development
Title II (Part D)
Enhancing Education
Through Technology
Cindy Rhoads
Program Manager
crhoads@state.pa.us
Title II (Part D) Enhancing
Education Through Technology
 100% of the funds are awarded competitively
 Focus on technology literacy by the end of 8th grade
 Needs to meet 2 criteria:
 LEAs with the highest numbers of low income families
 One or more schools in School Improvement
 AND
 Demonstrates a need for technology
 Is a one-year initiative (not sure about funding in 08-09)
 55 LEA’s were awarded 2006/2007
Title III
Language Acquisition
Program (ESL)
Karl Streckewald
Program Manager
kstreckewa@state.pa.us
Title III, Language Instruction for
Limited English Proficient and
Immigrant Students
 Program Requirements:
 Increase English proficiency
 Provide high quality professional development.
 Supplement (not supplant) LEAs core ESL instructional
program.
 Source of Funding
 Per pupil allocation based on the number of ELL reported
on the LEP database
 Two pots of money
 1)LEP – per pupil
 2)Immigrant
Title III – Use of Funds
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Instructional Services
Intensify Instruction
Professional Development
Support Personnel (Aides)
Technology/Educational
Software
Tutorials, mentoring,
academic or career
counseling
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Family literacy, parental
involvement/outreach
Community Programs/services
Coordinated activities with
community based organizations
Curricular materials/supplies
Title VI (Part B) –
Rural Schools Initiatives
Virginia Baker
Program Manager
vbaker@state.pa.us
Title VI, Part B –
Rural Schools Initiative
 Two programs
 Small, Rural, School Grant Program
(administered by USDE)
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Rural And Low Income School Program
(administered by DFP)
 Purpose: Both programs were designed to help rural
districts that lack personnel and resources to compete
effectively for federal grants.
 Only 34 LEAs Received Rural and Low Income School
Program Grant for 10/11
Title VI, Part B – Use of Funds
 Small, Rural School
Grant Program
 Funds can be used to carry out
activities authorized under one
or more of the following federal
programs:
 Rural and Low Income
School Program
 Funds can be used to carry out
the following activities:
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Title I, part A
Title II, parts A and D
Title III
Title IV, parts A and B
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Teacher recruitment and
retention
Teacher professional
development
Educational Technology as
described in Title II, Part D
Parental involvement activities
Title I, Part A
Title IV, Part A
Title III
Federal Programs
Monitoring Process
Susan McCrone
Program Manager
smccrone@state.pa.us
Federal Programs Monitoring
 Purpose
 Demonstrate compliance with Federal Law
and avoid possible audit exceptions
 The listing of Districts to be monitored for the
2011-2012 school year will be posted on the
Federal Programs web site.
 Monitoring occurs:
 One time during a three-year cycle
 Between January and May on a mutually
agreed upon date.
Federal Programs Monitoring
 Division of Federal Programs Responsibilities
 Notification letter
 Monitor assignments
 Monitor training
 Preparing for a visit - the key to success!
 District responsibilities
 Make contact with the assigned monitor
 Self-evaluation - Complete the instrument
 Current application and Schoolwide Plans
 Organize Program Data - Documentation!
 All Federal Program Managers should be available
 Have Title I parents available
Federal Programs Monitoring
 Monitors
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Are retired educators
Almost all are retired federal program employees
 Final Approval Letter
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End result of a successful visit
Signed by Division Chief, Federal Programs,
Renee Palakovic
Tangible proof of program compliance with
statutes, regulation and guidance
Nonpublic School
Participation
Karl Streckewald
Nonpublic Liaison
kstreckewa@state.pa.us
NCLB Programs Requiring Nonpublic
Consultation & Participation
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Title I
Title II, Part A (Improving Teacher Quality)
Title III
Title II, Part B (Math/Science Partnerships)
Title II, Part D (EETT)
Nonpublic Participation
 Timely and meaningful consultation during the design and
development of the programs.
 Sign off in eGrants for Title I
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Catholic Schools – One sign off
Private/Christian – One sign off per school
 Nonpublic schools may not receive funds (no checks) –
only services.
 LEA maintains fiscal control of all nonpublic funds.
 LEA arranges all nonpublic services.
 Equipment purchased with federal funds for nonpublic uses
remains the property of the LEA
Identifying Eligible Nonpublic
Children
 In order to be eligible for Title I services in a nonpublic
school –
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Child must reside in a participating Title I public school
attendance area AND
Be educationally deprived.
 Students must be selected based on multiple,
educationally related, developmentally appropriate criteria
(poverty is NOT a criteria).
 Exempt:
 Homeless
 Two (2) preceding years in Head Start, Even Start, Early
Reading First, Title I Preschool or Title I Part C (Migrant
Education).
Nonpublic Involvement in Other
Programs under NCLB
 Nonpublic Schools located within an LEA
attendance area are eligible for services under:
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Title II, Part A (Improving Teacher Quality)
 If the LEAs portion of Professional
Development is greater than the amount
allocated through the IU then the LEA needs to
send a check to the IU. Check the
CARRYOVER section under Title II Part A
Title II, Part D (EETT)
 Funds for these programs are administered
through the IUs
Projects – Due dates
July
1) Consolidated Application
Title I A, Title II A, Title III,
and Neglected and
Delinquent, if servicing.
February
School Improvement
Applications.
Reports – Due Dates – 2011-2012
 November 15 – Comparability
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Found in eGrants - Link in the
Consolidated Application.
 December 15 – Neglected and
Delinquent counts.
 Collected by DFP liaison
 December – Staff and Student
Participation Data –
 Via eGrants, Main menu, view
previous years projects, 2010
Tips for Title I Administrators
1) Learn to view Federal Programs from multiple
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perspectives
Seek help from veterans
Tap outside resources
Understand and control your Title I budget
Train your staff-and delegate whenever you can
Be visible
Questions ?