Services You Need. People You Trust.
Don Gwinn
Regional Director

A non-profit organization established in 1993
Cooperative venture between higher education associations
National Student Clearinghouse

Our mission is to serve as the central repository and single point of contact for the collection and timely exchange of accurate, comprehensive student records.
National Student Clearinghouse

3 500
3 000
2 500
2 000
1 500
1 000
500
0
Core Service Participation
• 3,301 Schools
3301 Schools
• Clearinghouse member schools represent
92% of the nation’s college enrollment

Wisconsin Schools not participating – Core Service
•Silver Lake College
•Maranatha Baptist Bible College
•Northland Baptist Bible College
•Stratton College
•Milwaukee Inst of Art & Design
•Lac Courte Oreilles Ojibwa Community College
•Columbia College of Nursing
Enrollment > 300
National Student Clearinghouse

1600
1400
1200
1000
800
600
400
200
0
DegreeVerify Participation

Active Schools
• 1,380 Schools

DegreeVerify Participation

Active School Enrollment
14 000
12 000
10 000
8 000
6 000
4 000
2 000
0
• 11.9 million
Nearly 12 million enrolled students at DegreeVerify Schools

Wisconsin Degree Verify Schools
•University of Wisconsin System
•University of Wisconsin Colleges
•Marquette University
•Milwaukee School of Engineering
•Marian University
•Alverno College
•Viterbo University
•Mount Mary College
•Carroll University
•Beloit College
•Briggs & Stratton College – Milwaukee
Technical Colleges
•Waukesha
•Madison Area
•Fox Valley
•Wisconsin Indianhead
•Mid State
•Lakeshore
•Blackhawk
National Student Clearinghouse

Students Researched Via StudentTracker
• 25
• 24,387,840
•
20
• 17,281,652
• 15 • 16,528,515
• 13,908,477
• 10
• 5,304,847 • 7,137,023
•
5
• 2002-2003 • 2003-2004 • 2004-2005 • 2005-2006 • 2006-2007 • 2007-2008

–
All enrolled students
Data received at least 3 times each enrollment period
Not bound by state boundaries nor institutional sponsorship
– authentic not survey or anecdotal
National Student Clearinghouse

Collegiate Enrollment Data Collected
•SSN
•Name
•Permanent Address
•School Name
•School FICE ID
•Birth Date
•Enrollment Status
•Term of enrollment
•Term begin/end dates
•Status start date
•Certification date
•Anticipated
Graduation date
•Data Block Indicator
National Student Clearinghouse

Degree Verification Data Collected
•SSN*
•Name*
•Birth Date*
•Degree Title*
•Date awarded*
•Major(s)*
•Minor(s)
*Required
National Student Clearinghouse
•Division awarding degree
•Concentration(s)
•Specialization(s)
•Honors
•FERPA Block
Indicator*
•Financial Block
Indicator*

Requested Additional Data Elements
• Major & CIP Code
• Class
• School ID §
• State student ID §
• First Time-Full Time flag*
• HS Code
• Degree Seeking flag*
• Gender*
• Race/ethnicity*
• Email §
• Good Student
Discount Flag
• Middle name
§ Never reported externally
*Student Tracker: reported at aggregate level only
National Student Clearinghouse

How does it work?
Schools transmit a file of graduates via ftp.
• Name
• Date of Birth
• Search date
• School code
• Requestor return data*
*Data is not processed, just returned on the output record.
National Student Clearinghouse

Prince George’s Community College - MD
Measured transfer-out rate for 1996 cohort of first time freshmen, comparing results using Maryland state data sharing arrangement and the Clearinghouse (NSC).
Transfer-Out Rate
Unit Maryland
State Data
Only
10.8%
Aggregate
NSC Data Only
0%
National Student Clearinghouse
10% 20%
30.8%
30% 40%

Brigham Young University - UT
1992-96 cohorts of applicants who applied to, but did not attend BYU. The match showed that 73% enrolled elsewhere
<2 yr
0%
Did Not
Attend
27%
N = 13,446
2 yr
5%
4 yr
68%
National Student Clearinghouse

Research Example –
Western Michigan University
Uses of Student Tracker
• IPEDS Graduation Rate Survey
• 6-Year Status Reports of FTIAC Cohorts
• Tracking Former McNair Scholars
• Tracking Former Student Support Program
Students
• Doctoral Attrition Study
• Retention Model Input
National Student Clearinghouse

1995 First-Time, Full-Time, Degree-Seeking Cohort (FTIAC)
Six Year Status
Still Enrolled
3%
Unknown
24%
20%
Did Graduate
5%
Did Not Graduate
15%
Graduated
53%
National Student Clearinghouse

31,302 students enrolled Fall
2002
8139 had previous college experience
IL - 4 yr
65%
OOS - other
0%
OOS - 4 yr
7%
OOS - 2 yr
6%
IL - 2 yr
22%
National Student Clearinghouse
OOS – Out of State

Fall 2000 Completers
3500
3000
2500
2000
1500
1000
500
0
719
473
Trans fer Program
391
2492
Tech/Occup Program
Trans ferred
Did Not Trans fer
National Student Clearinghouse

National Student Clearinghouse
Questions?

REGIONAL DIRECTOR
Don Gwinn
North Central
Ph: 847 491-1335 gwinn@studentclearinghouse.org
National Student Clearinghouse