Director’s Report
August 2, 2008
Howard E. Michel
Campaign Goals (circa 2005)
• Facilitate sections developing a variety of
programs such that every member who wants to
participate can find something of value to
participate in.
• Encourage the IEEE to make decisions to
maximize membership advantage for both the
member and his employer.
• Convince local employers to support and
encourage IEEE membership.
• Build an awards program to broadly recognize
engineers for technical and professional
excellence.
Goals (February 2008)
• Develop the member
– Education
– PACE
– Awards
– GOLD/WIE/Students
– Chapters
• Membership development
– MDC
• Balance the budget
Operating Style
• Plan—Innovate—Communicate—Execute
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SPC
Functional Audit
Frontline Volunteers
Members
• Strong Area Chair function
Facilitate Sections Developing a
Variety of Programs
• Section partnership program
– 2008, $6.3K, submitted using PACE forms to
PACE chair
• Going to: Mid-Hudson, Jersey Coast
– 2009, $20.4K submit using PACE forms to
• IEEE-USA year end surplus
– R1 and R5 got $10K each
• Going to: New Hampshire ($2K), Princeton/Central
Jersey ($5K) and Region ($3K)
• R1-R2 WIE conference
Facilitate Sections Developing a
Variety of Programs (2/2008)
• Focus on developing the member
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Education – about the same
PACE – spent all our money, plus $10K
Awards – still problems with section participation
GOLD – continues to grow, EWB program
WIE – joint R1/R2 conference
Students – money and activities need to be realigned
Chapters – no organized push/support from Region
• Membership development
– MDC – Area coordinators, strong program
Make Decisions to Maximize
Membership Advantage
• Creation of Member and Geographic Activities
(MGA) from Regional Activities
• R1 pilot MGA section-rebate program
– Worcester County and New Hampshire
• 10% participation bonus, some innovative ideas Alternative
membership model
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Public visibility, 125th anniversary
Join/Renew ad hoc committee
OU-OU Relationships ad hoc committee
MGA Strategic Development and Environmental
Analysis Committee
Local Employers to Support and
Encourage IEEE Membership
• Created/empowered Region Industrial
Relations committee
Awards Program to Broadly
Recognize Engineers
• New awards program rolled out in 2007
– Better definitions of awards
– Easier process
– Still struggling with section participation
• Minimal/No participation in RAB/MGA
awards
– R1 was only Region in 2007 with no RAB
awards
Director’s Report
Ex Com June 13, 2008
Howard E. Michel
Telcon Discussion Items
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Section congress recommendations
Summer Leadership Workshop
Discussion of joint R1/MGAB meeting
Reimbursement vs. compensation regarding
IEEE volunteers and families, particularly as it
relates to the summer meeting
Draft 2009 budget
Future meeting planning
Status of committees/projects
Reimbursement
• Ordinary (i.e., reasonable, not lavish) and
necessary travel expenses directly related
to the conduct of an IEEE activity can be
reimbursed in accordance with existing
IEEE written policies.
Scenario 1
Form 1099 Not Required
• A person is providing services as an unpaid
volunteer, and that person is provided with
meals during the period of volunteer activity.
• An example is the volunteer who attends the
BoD Series, Sections Congress, or other such
meetings.
• The value of meals provided is not considered
taxable income to the person and a 1099 Form
is not required to be filed.
Scenario 2
Form 1099 might be required
• A person is providing various services as an unpaid
volunteer, and that person is provided with meals during
an activity that is unrelated to the volunteer activity.
• For example, a Section officer attends an event and is
provided with free meals. All other attendees pay for
their meals and the Section officer is not performing any
volunteer services at this event. These free meals can
be considered compensation for serving as an officer.
• Not charging officers event registration fees that are
being charged to all others might also be considered
compensation.
• The same may hold true for discounts offered only to
officers.
With regards to paying for spousal
meals and activities
• Such payments are considered by the IRS to be
taxable income to the recipients.
• There is an exception if the spouses have "bona
fide" business purposes for attending the
functions..
• Payments for spousal expenses should be
avoided. Any payments of spousal expenses
should be documented as to the bona fide
business purpose for doing so.
• For expenses that have no bona fide business
purpose, IRS Form 1099MISC should be issued
to the volunteer or spouse.
When payments for spouses are
taxable
• Family members are not required to attend
meetings, given assignments in advance or to
make presentation at the event(s)
• No formal request for family member to attend
event(s)
• Family members performs only “helpful”
services, such as limited note taking, secretarial
services, etc.
• Family members participate in substantial tourist
activities (shopping, sight-seeing, etc.)
• Children or other family members make the trip
When payments qualify for bona
fide business purposes
• Formal or official correspondence requests spouse or
other family members make the trip or attend event(s)
• Spouses are required to attend meetings, given
assignments in advance or make presentation at the
event(s)
• Family member performs “necessary” services by acting
as a representative of the organization in a substantial
manner
• Family members do not participate in tourist activities
• Children or other family members do not make the trip