United Visayan Community of Hawaii, Inc.
94-833 Awanei St., Waipahu, Hawaii, 96797-0994
Mailing Address: P.O. Box 970994, Waipahu, Hawaii, 96797-0994
Phone No. 677-3224
UVC RENTAL POLICIES AND PROCEDURES
1. POLICE SECURITY:
A uniformed Honolulu Police Department (HPD) officer is required at all functions. This
Special Duty Officer will be contracted for the duration of the function or until all guests
have left and the parking lot is cleared. HPD can be arranged by UVC but the renter is
liable for payment on the day of the function.
Minimum police requirements:
4 hours for evening events from 6:30 p.m. to 10:30 p.m. On Sunday’s daytime schedule from
11:30 a.m. to 2:30 p.m. U.V.C. reserves the right to cancel the event if no police protection is
provided.
2. DEPOSITS:
Renter will pay U.V.C. a non-interest bearing deposit at the time of the signing of this agreement.
Deposit will be refunded within (7) seven days following the date of the activity provided there are no
unsettled accounts, i.e.. charges due to unsuitable clean-up, losses and damages. U.V.C. will let the
renter know at the end of the rental activity if deposit will be refunded, totally partially or withheld.
If the deposit is withheld partially or totally, U.V.C. will give the reasons for such action.
3. PAYMENT:
Rental fees, in full, must be paid no later than 30 days for non-members and 15 days for members
prior to the date of the activity. Non receipt of rental fees by deadline will be construed as a
“cancellation” and the deposit retained. All payments, including deposits must be either in
Cash, cashier’s check or money order.
Stop Payment/Returned Checks: A $35 fee will be charged for any returned checks.
UVC reserves the right to refuse any reservation due to any returned check for stop payment
and/or insufficient funds.
4. ADDITIONAL INSURANCE: It is required that Renters purchase a $1,000,000.00
General Liability Insurance Policy for all events held at the UVC facility.
5. CONFIRMATION:
Reservation is not confirmed until an application is approved by U.V.C.
6. CANCELLATION:
If cancellation is made within 31 to 60 days before the use of the HALL, fifty percent (50%) of
the rental fees and deposit will be refunded. Cancellation made 30 days or less by non members
or 15 days or less by members before the use of the HALL will not be refunded (exceptions are
cancellations caused by hurricanes, earthquakes and other calamities by acts of God or
beyond our control).
7. RENTER:
Renter must be present throughout the activity, including setting up and clean up, until the last
guest have vacated the HALL and premises. Exception will be made only if prior coordination
and approval have been made from U.V.C.
8. SETTING UP:
Setting up for decorations and other arrangements must not start earlier than 2:00 p.m. for
Evening rental and 6:00 a.m. for Sunday daytime rentals. If earlier set up times are needed,
they must be fully coordinated and approved by U.V.C. An additional charge of $10.00 will
be assessed for each additional hour or fraction thereof.
9. CLEAN UP:
Renter will be responsible for cleaning up the rented premises of/and all trash, rubbish and
other materials resulting from the renter’s activity. U.V.C. will explain the standard of
cleanliness expected. Trash and rubbish are to be disposed of by renter by placing in garbage
dumpster/bin situated inside the parking lot near the main gate. Clean up involves all areas
and facilities used (kitchen, stage, sidewalks, parking lot). All decorations must be removed
and all chairs, tables, and other equipment must be properly placed in their original manner
and designated area. Floor must be swept and wet mopped. If clean-up is not done as required,
U.V.C. reserves the right to withhold the deposit. Unless otherwise arrange for, U.V.C. will
not be responsible for any personal property left on the premises by the renter after the renter
has vacated the premises at the end of their activity.
10. SERVING OF ALCOHOLIC BEVERAGES:
Renter agrees to release and save harmless the United Visayan Community of Hawaii. Inc.
from and against any and all expenses, claims, and damages arising out of the serving of
alcoholic beverages.
Under Hawaii State Laws, alcoholic beverages will not be served to anyone under the age of 21
years. The Renter is the “Responsible Party” and will be held liable and shall indemnify and
defend UVC in any enforcement action or claim arising from the consumption of liquor by
persons under 21 years of age. The Renter will be held accountable for all and any cost for
attorney and legal fees involved in any action.
If liquor will be served, renter understands that two (2) Police Officer’s security is required
and additional charges may be charged.
(2)
11. MUSIC: (especially disco and dancing)
The Renter must control the music and noise level so as not to disturb or annoy surrounding
residents and comply with the State Health Department Noise Code Regulations. All music
must stop by 10:00 p.m.
12. PARKING:
Parking spaces next to the HALL (within the fenced area) are limited. Renter’s guests must
be advised not to park on reserved parking stalls nor block entrances or driveways of nearby
residential units. Church parking is available for a $30.00 donation per night.
13. USE OF KITCHEN FACILITIES/SUPPLIES:
Renter must not use U.V.C. kitchen utensils, and equipment. (ie. stove, oven, microwave , or
refrigerator). Renter is responsible to furnish their own garbage bags for the trash. U.V.C.
will furnish toilet tissues and paper towels for the restrooms.
14. NO SMOKING SIGNS:
Renter must insure “NO SMOKING” is absolutely enforced inside the HALL, including the
rest rooms, storage rooms, stage, and kitchen areas by guests.
15. TERMINATION OF AGREEMENT:
U.V.C. reserves the right to cancel a reservation at anytime for just cause; (i.e. renter
conducting activity in a manner dangerous or damaging to persons or party. Renter fees
and deposit will be withheld.
16. INDEMNIFICATION:
Renter shall save harmless and indemnify U.V.C., its members, successors and assigns from
and against all claims, demands and actions for personal injury, property loss, and damages
occurring by reason of rental and use of HALL, its premises and parking lot.
IN WITNESS WHEREOF: The undersigned parties have signed this agreement at Waipahu,
Hawaii on this ____________ day of _______________, 2014.
UNITED VISAYAN COMMUNITY
OF HAWAII, INC. (U.V. C.)
RENTER
___________________________________
PRINT NAME
______________________________
PRINTED NAME
___________________________________
APPROVED/SIGNATURE BY AUTHORIZED
OFFICIAL
______________________________
SIGNATURE
(3)
(Rev. 10/1/2014)