2012 General Membership Meeting
2012 General Membership Meeting
August 4-5, 2012
Loews Hotel
Atlanta, GA
2012 General Membership Meeting
AGENDA
2012 International System Safety Society
General Membership Meeting
Atlanta, GA
7 August 2012
•
9:30 AM
CALL TO ORDER
•
9:30 AM
Introduction
Gary Braman
•
9:35 AM
Annual Report
Gary Braman
•
9:50 PM
Treasurer’s Report
Rod Simmons
•
10:05 AM
Director Reports (5 min each)
–
Member Services
Saralyn Dwyer
–
Chapter Services
Gerry Einarsson
–
Education and Professional Development
Chuck Muniak
–
Publicity and Media
Clif Ericson
–
Government and Inter-Society Services
Mark Geiger
–
International Development
Robert Fletcher
–
Mentoring, Research and Development
Mike Allocco
–
Conferences
Dave Shampine
•
10:45 AM
Keynote Speaker
Mr. C. Hart (NTSB)
•
11:30 AM
Closing Remarks
Gary Braman
•
11:30 AM
ADJOURN
2
2012 General Membership Meeting
2012 General Membership Meeting
President
Submitted by Gary Braman
August 4-5, 2012
Loews Hotel
Atlanta, GA
3
2012 General Membership Meeting
• Society Year 2011-2012 Achievements
• Successful 29th ISSC, Las Vegas, NV
• Successful Regional Conference, Brisbane, Australia
• RAMS Conference, January 2012
– Attended BOD meeting
– ISSUE: Low ISSS Member Attendance
• Corporate Sponsors
– Sent Society update letter
• Society Partnerships
– Send letter of invitation to RAMS Supporters
– IEEE PSES
– BCSP (meeting this fall – improve relationship)
4
2012 General Membership Meeting
• Society Year 2011-2012 Achievements
• Certifications
– INCOSE/NASA
• SSEM Graduate Degree Program
– Purdue University/Stevens Institute
• Society Marketing
– Purchased new ISSS booth
– ASSE PD Conference, June 2012, Denver, CO
• Booth manned by Colorado Chapter
– MSPS Conference, June 2012, Chicago, IL
• ISSS/ISSC flyers distributed
• Website Review
– Virtual Chapter
5
2012 General Membership Meeting
• Society Year 2012-2013 Goals
• Upgrade Society Website
– Automate membership form
– Request for proposal/quote
• Strategic Plan
– Finalize (with implementation plan)
– Submit to EC for approval
– Begin official implementation
• Complete Society documents update
– Chapter Planning Guide
– Conference Planning Guide
– Operations Manual (as necessary)
6
2012 General Membership Meeting
• Society Year 2012-2013 Goals
• Continue to market Society at other conferences and
professional development events
– RAMS4 Workshop, October 2012, Huntsville, AL
– RAMS Conference, January 2013, Orlando, FL
– ASSE PD Conference, June 2013, Las Vegas, NV
– MSPS Conference, June 2013, Chicago, IL
– 2014 Global Symposium on EMC, Safety and Production
Compliance Engineering, GLOBESPACE 2014, Tel Aviv,
Israel, March 2014 (support activities)
7
2012 General Membership Meeting
2012 General Membership Meeting
Treasurer’s Report
Submitted by Rodney J. Simmons, Ph.D., CSP
August 7, 2012
Loews Hotel
Atlanta, GA
2012 General Membership Meeting
•
Budget for FY 11
– Expenses: $209,555.93
– Revenue: $275,730
– Carryover: $66.174.07
•
Actual for FY 11
– Expenses: 271,237.32 ($20.3K loan to ISSC-30 + $39.5K MN conf. host chapter split)
– Revenue: $202,440.40 (dues income $45K lower; conference income $29K lower )
– Carryover: ($68,796.92)
•
Society assets on June 30, 2012: $316,950.71 ($376,506.00 on July 1, 2011)
– Checking
– Perpetual Conf. Accounts (3@$5K)
– CDs & interest
August 7, 2012
$171,779.71
$ 15,000.00
$130,171.00 (did not exist July 1, 2011)
9
2012 General Membership Meeting
• Income (July 1, 2011 to June 30, 2012)
– Dir. Member Services
• $70,051.43 actual vs. $115,990 projected
– Dir. Publicity & Media
• $8471.25 actual vs. $7,700 projected
– Dir. Conferences
• $119,004.59 actual vs. projected $148,500
• Includes RAMS Reimbursement
– $3,500 actual vs. $3,500 projected
– Dir. Education & Professional Development
• $1594.69 actual vs. $3000.00 projected
(continues on next slide)
August 7, 2012
10
2012 General Membership Meeting
–Income (July 1, 2011 to June 30, 2012), cont’d
–Dir. Chapter Services (none)
–Dir. Government & Inter-Society Liaison
(none)
–Dir. International Development (none)
–Dir. Mentoring and Research (none)
–Administrative Income
•$2818.44 actual vs. $540.00 projected
–Presidential Income
•$500 actual (not budgeted; not projected)
August 7, 2012
2012 General Membership Meeting
• Expenses (July 1, 2011 to June 30, 2012)
– Member Services
• $249.29 actual vs. $400 projected
– Publicity & Media
• $74,872.14 actual vs. $83,660 projected
– Conferences
• $78,589.10 actual vs. projected $16,500 ($20.3K loan to Atlanta; $39.5K
payout for MN conf. team split)
– Education & Professional Development
• $1429.40 actual vs. $3,200 projected
– Chapter Services
• $6050.00 actual vs. $6500 projected
– Government & Intersociety Services
• $1669 actual vs. $500 projected
(continues on next slide)
August 7, 2012
12
2012 General Membership Meeting
• Expenses (July 1, 2011 to June 30, 2012), cont’d
– International Development
• $0 actual vs. $2500 projected
– President
• $16,511.33 actual vs. $12,971projected
– Personnel
• $64,089.77 actual vs. $60,129.93 projected
– Equipment/Facilities
• $2511.34 actual vs. $4250 projected
– Operational Support Services
• $12,889.32 actual vs. $9,625 projected (add’l ~$3.5K for
trademarking costs)
– Operations
• $12,341.63 actual vs. $9,320 projected (higher postage,
telephone/fax)
August 7, 2012
13
2012 General Membership Meeting
• General Changes for FY12 Budget
– Conference net income and up-front expense line items
shown in ISSS Budget
– Director/Officer Travel to ISSC moved to President’s
budget for better planning
– Established a third perpetual conference account of $5K
– Moved $130K from Checking to CDs (will generate
~$2K/yr, reported as investment income)
– Additional Revenue from JobTarget (estimated $2.5K/yr)
• Specific Additions, Modifications and Deletions of
line items available for review.
August 7, 2012
14
2012 General Membership Meeting
FY12 Current Proposed Budget - Income
Director of Member Services
$ 75,000.00
Director of Publicity and Media
$
Director of Conferences
$113,870.00
Director of Education & Professional Development
$
Director of Chapter Services
$
-
Director of Government & Intersociety Services
$
-
Director for International Development
$
-
Director of Mentoring and Research
$
-
Administrative Income
$
1,830.00
Presidential Income
$
2,500.00
Grand Total Income
$203,320.00
August 7, 2012
8,120.00
2,000.00
15
2012 General Membership Meeting
FY12 Current Proposed Budget - Expenses
Director of Member Services
$
Director of Publicity and Media
$ 87,304.00
Director of Conferences
$
9.500.00
Director of Education and Professional Development
$
1,900.00
Director of Chapter Services
$
6,750.00
Director of Government and Intersociety Services
$
2.500.00
Director of International Development
$
2.500.00
President
$ 17,250.00
Personnel
$ 66,972.37
Equipment/Facilities
$
1469.00
Services
$
8,700.00
Operations
$ 12,320.00
Grand Total Expenses
$217,415.37
August 7, 2012
250.00
16
2012 General Membership Meeting
• FY 12 Current Budget Summary
– Expenses: $217,415.37
– Revenues: $203,320.00
– Loss:
($14,095.37)
• Society Assets:
–
–
–
–
–
Beginning Assets (July 1, 2012): $316,950.77
Add Revenue: $203,320.00
Less Expenses: $217,415.37
Add Investment Income: $2000
Anticipated Ending Assets (June 30, 2013): $304,736.34
• New Expense Items
August 7, 2012
–
–
–
–
Line Items (See Separate Budget File)
New Credit Card Machine
Inter-Society Directorship
International Directorship
17
2012 General Membership Meeting
Issues
•
•
•
•
•
Rising Travel costs
Decreasing Conference & Member Dues Income
Financial Reports and Receipts from Chapters
Insurance Costs
Alignment of Headquarters Budget Lines vs. Society Budget
(QuickBooks reconciliation)
• Officers and Directors submitting budget requests
August 7, 2012
18
2012 General Membership Meeting
Additional Options/Improvements
• Encourage attendees to become Members at Conference &
retain new members
• Clarify our Goals, Objectives, and Guidelines for Society and
Chapter Activities
• Review of Policy for Split between HQ and Host Chapter for
ISSC Net Income
• Provide Budget/Financial Counsel for Conference Teams
• Revisit upgrade fees (current fee covers only a portion of
Senior/Fellow plaque cost)
August 7, 2012
19
2012 General Membership Meeting
Summary
•
•
•
•
We are Solvent, but must remain vigilant
Going forward expenses exceed revenues by ~$14K
Have moved ~$130K from Checking to CDs
Membership and Conference income are falling, but now
realistically budgeted
• May consider regular incrementing of dues to account for
inflation, as is common with sister societies
• Need new sources of revenue (e.g., JobTarget and others)
• All Officers and Directors – Accountable for your
expenditures.
August 7, 2012
20
2012 General Membership Meeting
2012 General Membership Meeting
Director of Member Services
Submitted by Saralyn Dwyer
August 7, 2012
Loews Hotel
Atlanta, GA
2012 General Membership Meeting
Summary Society Year 2011-2012 Activities and Achievements
• Turn over time for membership approval is typically under one
week. Working closely with Headquarters to ensure fast
response.
• Headquarters has everything in place to issue membership
cards. Will be issued to members this year.
• Continuing to investigated web-based membership application.
Request for proposals to go out this year.
• Updated Membership Application – presented for EC approval.
22
2012 General Membership Meeting
Society Year 2012-2013 Activities (Planned)
• Members Only Site – Development of a site for use by Society
members only.
• Web Based Membership Submittal
– Automate Membership Applications
– Create Database to Store Information so Members do not
have to Submit Redundant Information
– Provide Sample Upgrade Packages
• Submittal of proposal for OVP to assist with Corporate
Memberships
• Work to Increase Membership
23
1120
1193
983
998
1006
1092
1200
714
747
815
700
143
151
168
204
214
159
149
179
217
212
153
3
01
-2
12
20
2
01
-2
11
20
1
01
-2
10
20
0
01
-2
09
20
9
00
-2
08
20
8
00
-2
07
20
7
00
-2
06
20
6
00
-2
05
20
5
00
-2
04
20
4
00
-2
03
20
3
00
-2
02
20
2
00
-2
01
20
1
00
-2
00
20
0
00
-2
99
19
9
99
-1
98
19
98
97
9
-1
97
19
9
-1
96
19
SSS Fiscal Year
890
865
916
979
933
857
819
798
827
84
72
59
45
37
32
Total
Up 25 members
(2.81%)
Non-US Members
Down 8 members
(-5.59%)
US Members
Up 33 Members
(4.42%)
917
1000
781
718
677
200
1010
980
865
790
759
753
747
600
736
804
790
779
800
# of Members
2012 General Membership Meeting
1400
400
0
2012 General Membership Meeting
2012 General Membership Meeting
Director of Chapter Services
Gerry Einarsson
August 7, 2012
Loews Hotel
Atlanta, GA
2012 General Membership Meeting
Society Year 2011-2012 - Activities and Achievements
• Three RVP Positions established and filled (e-vote 3)
– North/South America
– Europe
– Asia / Pacific
Paul Kryska
Gabriele Schedl
Eng Ling Onn
• Chapter Management Guide Rewrite Committee established
– Committee Chair - Paul Kryska
– Members; Clif Parizo, Eng Ling Onn (advisor), Emily Deuink and Rod
Simmons (advisor)
– Mandate – rewrite/update the current Chapter Management Guide
26
2012 General Membership Meeting
Activities and Achievements (Cont’d)
• Established a Facebook presence for the society
http://www.facebook.com/InternationalSystemSafetySociety
– Received various reactions from members,
– Intended to encourage younger members to participate using the social media
tools they are familiar with.
• Currently we have 20 chapters, two entering a revitalization phase,
• The possibility of three new chapters is being investigated:
– China,
– Florida and
– Turkey
27
2012 General Membership Meeting
Regional Conferences
1st - 2008 @Singapore
2nd - 2012 @Australia Brisbane
3rd - 2014 @China Beijing
28
2012 General Membership Meeting
Society Year 2012-2013 Activities (Planned)
• Follow-up with and encourage New Chapter Formation,
• Encourage chapters to increase membership,
• Review and update the Operations Manual as it applies to the Director of
Chapter Services,
• Complete Chapter tombstone data review and begin update activity
(Bylaws, Constitution and boundaries as required),
• Progress new chapter formation where feasible.
AND
Engage Chapters in more routine dialogue.
29
2012 General Membership Meeting
2012 General Membership Meeting
Director of Education and
Professional Development
Submitted by Chuck Muniak Ph.D. CSP
August 7, 2012
Loews Hotel
Atlanta, GA
2012 General Membership Meeting
Summary Society Year 2011-2012 Activities and Achievements
• Due to the large span of activities, the Directorate for Education
and Professional Development are organized by OVP:
– Awards (Anthony Burno, OVP) ,
– Professional Development (Russ Mitchell, OVP)
– Professional Development Materials ( Dan Strub, OVP )
– Education (Rani Kady, OVP )
31
2012 General Membership Meeting
• Awards - A “Founder’s Award” is in process
• Professional Development – membership upgrade process
continues to be refined
• Professional Development Materials – a team to work on the
System Safety Analysis Handbook has been identified
• Education – a new OVP for education has been identified, a
preliminary proposal for a masters program in system safety
has been developed
32
2012 General Membership Meeting
Society Year 2012-2013 Activities (Planned)
• Refine membership upgrade process
• Investigate improvements to awards process
• Continue work on “core curriculum” and safety certification
• Continue work on a masters of System Safety program
• Collaborate with Directors of International Development and
Mentoring and R&D on these subjects
• Work with other organizations on related matters (e.g. IEEE
Engineering in Medicine and Biology, IEEE Product Safety,
Society for Risk Analysis)
33
2012 General Membership Meeting
2012 General Membership Meeting
Director of Publicity and Media
Clif Ericson
August 4-5, 2012
Loews Hotel
Atlanta, GA
2012 General Membership Meeting
Primary Responsibilities:
• ISSS Publicity
• ISSS Website
• JSS
35
2012 General Membership Meeting
Publicity 2011-2012 Summary:
•
•
•
•
•
•
•
•
•
Printed full-color color Society brochure - 2,500 copies
Placed PDF of brochure on web for all to obtain
Supported publicity questions
Manned ISSS booth at RAMS conference
Served on RAMS BoD as ISSS representative
Advertised ISSC on web and at RAMS
Provided publicity info for ASSE conferences
Provided ISSC info at various LinkedIn safety sites
Purchased new ISSS booth for conferences (Braman)
36
2012 General Membership Meeting
Website 2011-2012 Summary:
• Gave the front page an updated look
• Changed job site to professional company
– JobTarget, Inc.
– ISSS receives income back
•
•
•
•
Updated reference links
Added new links (e.g., MIL-STD-882E)
Maintained constant additions and changes
Update and maintain electronic copies of eJSS
37
2012 General Membership Meeting
JSS 2011-2012 Summary:
•
•
•
•
•
•
Maintained JSS quality, schedule and page count
Changed to thinner grade paper – save mailing costs
Added columnist David MacCollum – DFS
Added Associate Editor - Rod Simmons
Investigating obtaining authors from other societies
Have received positive feedback on JSS quality
 Authors needed
38
2012 General Membership Meeting
Society Year 2012-2013 Activities (Planned)
•
•
•
•
•
Continue to maintain and improve website
Continue to improve JSS
Find more authors for JSS
Improve on social networking for ISSS
Support RFP for web databases
• Member only access
• Member upgrade input
39
2012 General Membership Meeting
2012 General Membership Meeting
Director of Government and
Intersociety Services
Mark Geiger
August 7, 2012
Loews Hotel
Atlanta, GA
2012 General Membership Meeting
Summary Society Year 2011-2012 Activities and Achievements
•Liaison with other societies at the March 2012 Intersociety
Forum of Safety Societies
•Contacts with the National Academy of Engineering
(Engineering arm of the National Academy of Sciences)
•Identified possible approaches for common outreach by local
chapters and members of other societies
• Tracking Legislative and Regulatory Trends
–Supported by liaison with other societies, especially American Industrial
Hygiene Association and American Society of Safety Engineers
•American National Standards Institute's ANSI B11 Accredited
Standards Committee (ASC) B11 Machine Tool Safety John
Etherton, Center for Safer Solutions
41
2012 General Membership Meeting
Society Year 2012-2013 Activities (Planned)
• Attend 2013 Intersociety Forum
– (To be hosted by the National Safety Council on March 14, 2013 in Itasca,
Illinois)
• Expanded outreach to the National Academy of Engineering
• Guidelines for members who are also members of other societies to support
liaison efforts
• Periodic status reports and inputs to Journal of System Safety
• Continued legislative and regulatory tracking
– Hopeful, but not optimistic, regarding US trends
– International influences and standards such as Globally Harmonized System
(for chemical labeling)
– Continued international outreach by many members with valuable exchange of
information and approaches. Lead by other directors in this area.
42
2012 General Membership Meeting
2012 General Membership Meeting
Director of International Development
Submitted by Robert Fletcher
August 7, 2012
Loews Hotel
Atlanta, GA
2012 General Membership Meeting
Summary Society Year 2011-2012 Activities and Achievements (1)
- Supported 30th ISSC as International Chair
- Requested Articles for Global Perspectives in the JSS & eJSS
-
United Kingdom (York), Dr. John McDermid
USA (MIT), Dr. Nancy Leveson (published in eJSS)
China (BUAA), Dr. Tingdi, in process
Australia (Boeing), Dr. Holger Becht, in process
Others being considered
• Emphasized need to use “International” in I-SSS?
• Contacted people around the world to try to grow numbers of
members and countries represented in ISSS
44
2012 General Membership Meeting
Summary Society Year 2011-2012 Activities and Achievements (2)
• Coordinated Director, International Development activities with ISSS
Officers & Directors
• Investigated web based remote service tools (e.g. Big Blue Button
<www.Big Blue Button> to enable individuals around the world to
join other chapter activities for free. Virtual Chapter & NE Chapter
use Boeing and Sikorsky Web services
• Held meeting to discuss International System Safety Initiatives with:
Bob Schmedake, ISSS: John McDermid, York U.; John Pearce, SaRS; Stephen Clark, SaRS;
Jacqueline Christodoulou, SaRS, Robert Fletcher, ISSS.
• Taught Workshop and attended ASSE-MEC in Bahrain
• Attended Nancy Leveson, System Safety Seminar at MIT
45
2012 General Membership Meeting
Society Year 2012-2013 Activities (Planned)
• Support 31st ISSC as International
• Request articles for Global Perspectives in the JSS & eJSS
• Contact system safety professionals throughout the world to
try to grow numbers of members and countries represented
• Submit nominee for International Award
• Develop and Implement an ISSS Marketing Plan
• Update Operations Manual wrt Director, International
Development
46
2012 General Membership Meeting
2012 Executive Council Input
Director of Mentoring, Research and
Development
Submitted by: Mike Allocco
August 4-5, 2012
Loews Hotel
Atlanta, GA
2012 General Membership Meeting
Summary Society Year 2011-2012 Activities and Achievements
• Draft Mentoring, Research and Development Plan
• System Safety Analysis Considerations for System of Systems (SOS) and
Families of SOS (FOS): Applying Techniques of Interaction, Interface, and
Integrated Hazard Analyses
• One on one intensive system safety discussions: single day to three days
• Discussions on system safety axioms, concepts, and terms
• UAS SW Guide
• SS Validation and Verification of SW Safety Tools
• SSE Certification
48
2012 General Membership Meeting
Society Year 2012-2013 Activities (Planned)
• Continue existing projects
• Foundation Grants
• New White Papers
Issues and Recommended Actions
• Access to Society Administration Professional
49
2012 General Membership Meeting
2012 General Membership Meeting
Director of Conferences
David J. Shampine II, CSP
August 7, 2012
Loews Hotel
Atlanta, GA
2012 General Membership Meeting
Summary Society Year 2011-2012 Activities and Achievements
• ISSC 29 – Las Vegas NV
• Attended Las Vegas 2011
•
•
•
•
MGM Grand
Very successful conference
400+ attendees
Net profit at $131K+
• Worked with Twin Cities Chapter for 2012 in Atlanta
• Ensured contracts for vendors were in place to support the
Conference Planning Team.
• Negotiated Multi-Year Contracts:
• Marriot for ISSC years 2013, 2014, 2016
• IPlanIt – 4 years
51
2012 General Membership Meeting
Summary Society Year 2011-2012 (Cont.)
Visited 4 cities to review hotels and to recommend the best
candidates for future conferences to ISSS EC
FUTURE CONFERENCES
• 31st ISSC – Boston MA
•Marriot Copley Place
•August 11th thru 16th 2013
• 33rd ISSC – San Diego CA
•Manchester Grand Hyatt
•August 21st thru 29th 2015
• 32nd ISSC – St. Louis MO
•Union Station Marriot
•August 1st thru 10th 2014
• 34th ISSC – Orlando FL
•Renaissance Orlando @ Seaworld
•August 6th thru 14th 2016
52
2012 General Membership Meeting
Society Year 2012-2013 Activities (Planned)
• Work with North East Chapter 2013 and Ensure that the 31st ISSC
in Boston becomes a success
• Ensure Conference locations and venues provide our membership
with the best value for their dollar
• Review and update, as necessary, procedures, processes and
techniques for hosting conferences
• Continue on identifying improvements in ways of doing business to
increase attendance, increase revenue and profitability
• Web-based Attendee tools
• Marketing Techniques
• Investigate the possibility of re-introducing regional conferences
53