ProSAM &
Campus Management
Kick-Off
October 25, 2001
Agenda
• Welcome
•
•
Introductions
Project history
• Company information
•
•
Sigma
SAP
•
•
•
•
• Project overview
•
• ProSAM
• Campus Management
(CM)
Project name
Benefits
Organizational structure
•
Background
Status
Demonstration
• Closing
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Project History
 Review of administrative
structure began in summer
1997.
 In order to be a “great
American public
university,” UM must have
world-class processes.
 SAP selected as ERP
vendor in October 1998.
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Phase I Implementation
SAP Module
Begin Date
Go Live Date
Financials
Purchasing
Physical Plant
HR/Payroll
Budget
Jan-99
Jan-99
Jan-99
Jan-99
Jan-00
Nov-99
Nov-99
Nov-99
Jan-00
Jul-00
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Phase II: Student System
 Financial Aid
• Sigma ProSAM
 Student Administration
• SAP Campus Management
 Features
• Student life from “cradle to
grave”
• Core of university mission
• Integration is essential
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ProSAM At UM
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Sigma Representatives
 Raymond Timmons – President/CEO
 Robert Bevers – Vice President
 Cliff Clevenger – Director of Application
Development
 Ann Badertscher – Lead Architect of GUI
Development
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Sigma’s Focus
 Devoted to post secondary educational institutions
 Financial aid and student accounts receivable –
regulation driven
 Customers supported in effective application of new
technology
• Department of Education initiatives
• UM initiatives
•
•
Web use for students
Real time interface with legacy and CM modules
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Sigma Product Overview
 Scalable to broad range of institutions
• Small special purpose
•
UT Health Sciences
• Middle size prestigious
•
•
•
The University of California at Berkeley
The University of Mississippi
Johns Hopkins University
• Large institutions
•
•
•
Michigan State University
Ohio State University
Arizona State University
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CM at Work
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Having Fun with CM
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Greetings from CM Developers
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Forging Innovative and Responsive
Service through Technology
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Anticipated Benefits
 Better student service through streamlined processes
 A technology base for the future
• More web-based student services
• Online fee payment
• Degree audit
 Increased access to information at all levels
 Enhanced policy enforcement
 Integration with other modules
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See
www.olemiss.edu/
projects/first
for full team listings.
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Project Work Space
 Paul B. Johnson
Commons in area
formerly occupied
by Purchasing
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Financial Aid at Ole Miss




85% of students receiving aid
>$65 million in aid disbursed last year
Logged 31,000 student contacts
Award and disburse aid daily, year-round
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ProSAM Project Highlights
 “First” to implement client-server ProSAM
 Piloting product enhancements
• Using XML for data exchange
• Providing diagnostics for awards
 Improve service, reduce cost
• Maximize use of web for communication
• Transition from “snail mail” to e-mail
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ProSAM Implementation Schedule





Feb. 2002: Begin processing for 2002-03
Apr. 2002: Automated awarding
May 2002: Web display
July 2002: Disburse aid
March 2003: Interface with CM
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CM Project Background
 UM as North American pilot
 CM pilot site website
• See cm.olemiss.edu
 System groundwork by
BASIS team
 Interaction among UM, other
universities, and CM
developers
• Requirements definition
• Workshops/training
• Testing
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Support From SAP Developers
Ich hätte auch was
beizusteuern: FastTeammitglied (weil
ein Freund von mir)
und IT-Experte, fest
entschlossen, auf
dem schnellsten
Weg Support in
Übersee zu
leisten. Gruß,Ulrike
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Knowledge Transfer
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CM Status
 Project ownership
 Core teams
• Academic structure
• Student administration
• Student accounting
 Resource team
 Release of IS-PS-CA
4.64 in 2Q 2002
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CM Implementation Timeline
 See
www.olemiss.edu/projects/first/cm/schedule.pdf for
high-level implementation plan
 Phased approach with most functionality rolling
out between 1Q 2002 and 2Q 2003
 Impact of the CM development schedule
 Transition from legacy mainframe to 100% SAP
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Realities
 Process changes.
• Tremendous opportunity to
improve our “customer service.”
 Off-the-shelf vs. home-grown
software.
 Challenges of being a pilot
project.
 Be patient.
 Team effort is crucial.
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A Work in Progress
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CM Demonstration
 A quick look now;
Opportunities for more
in-depth viewing later
 Demo logistics
• Hardware
• Software
 What you will see
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New Terms
 Registration
 Organizational Unit
• Identifies the relationship
between a student who has
selected classes and the
University.
 Booking
• The process the student
performs to select classes.
 Region
• Currently defined as the US
state codes, for example MS.
• Academic schools and
colleges and departments.
 Program of Study
• Equivalent to a degree
program.
• For example, the B.A. degree
would be a program of study.
So would the B.S., the B.B.A,
the M.A, etc.
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New Terms Continued
 Module
 Event Type
• Equivalent to one of our
courses.
• For example, English 101
would be a module.
 Module Group
• Used for grouping modules
and other module groups.
• For example, the modules
required for completing a major
in Mathematics could be
grouped into a module group
called ‘mathematics major’.
• Event type is a component of a
module. For example, a given
course may have a lecture
component and a lab
component.
 Is Referred To
• Used to identify cross-listed
courses.
 Presupposes
• Used to identify pre-requisite
courses.
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See online demonstration.
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Closing
 Next steps
• Watch project website
for news
 Remember the goal:
• Students FIRST!
 Reception
• Martindale Lobby
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