“When Harlem was Vogue” – Capturing a Vision Fair
Pearls & Ivy Debutante Ball
Sales Kit 2014
Important Dates to Remember
“When Harlem was Vogue” – Capturing a Vision Fair
December 2013
 14th - Sales Kit provided at Pearl and Ivy & Pearls
of Service (POS) meetings
 Ad sales begins – ends April 26th
 31st – ALL Deb Fees DUE ($600)
January 2014
 11th - Distribute Mother and Daughter Tea tickets
 Ticket sales begin – ends March 22nd
February 2014
 8th - Distribute Pearls and Ivy Debutante Ball tickets
 Ticket sales begin – ends May 10th
March 2014
 22nd – Mother Daughter Tea ticket sales ends
April 2014
 5th – Mother and Daughter Tea
 26th – Ad sales end (NO EXCEPTIONS)
May 2014
 10th – Pearls and Ivy Debutante Ball ticket sales end
 31th – Pearls and Ivy Debutante Ball
Renaissance Hotel
900 E. Lookout Drive
Richardson, Texas 75082
Pearls of Service Sales Kit 2014
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In conjunction with
Alpha Kappa Alpha Sorority, Incorporated®
Chi Zeta Omega Chapter
“When Harlem was Vogue” – Capturing a Vision Fair
Debutante Ball
Saturday, May 31, 2014
Renaissance Hotel
900 E. Lookout Drive
Richardson, Texas 75082
Tickets: $60
Most Successful Places and People for Journal Sponsorship
 Colleagues
 Your employer, specifically
the Diversity and Community
Affairs groups
 Your church – individual
members and church
committees (especially the
youth ministry)
 Members of groups you
belong to (social, civic and
business contacts)
 Your bank
 Area colleges and universities
 *Members of Alpha Kappa
Alpha Sorority, Inc.®
 Small business owners and
professionals (dress shops,
beauticians, dentists, doctors,
lawyers, veterinarians)
 Community boards and
organizations you or your
family belong to
 Other boards/organizations
your family is familiar with
 Friends and family members
in/out of town
 Your alma mater
 Your mechanic
 Area sub shops and other
franchises
 Hospitals
 Bookstores
 Grocery stores
*Members
 Yourofparents
Alpha Kappa Alpha Sorority, Inc. please follow protocol as it relates to titles.





Your siblings
Adult relatives
Your neighbors
Your spouse
Black owned businesses
Pearls of Service Sales Kit 2014
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Helpful Guidelines for Ad Sales
Ask parents, family members (including favorite uncles, aunts, and cousins),
friends, organizations, teachers, community leaders, church members,
classmates and businesses to help support your scholarship efforts.
Top winners raising $2,500 > will compete for the title of
Miss Pearls & Ivy and receive a percentage of funds from ads sold
Key Points:
1. Turn in money with ad form any member of Pearls of Service, Inc.
2. Make extra copies of ad forms as needed.
3. Be sure to capture your ad sales via the fundraising tracker.
4. Immediately send a thank you note or card to supporters
When writing a check, please write Debutante’s name on lower left hand corner.
Make checks payable to: Pearls of Service, Inc.
 Submit camera-ready artwork, typed ads, or neatly printed ads. Business cards are
also acceptable.
 A photograph may be used on half and full page ads only. When submitting photos
for the Souvenir Journal, please print name of debutante on the back of all pictures.
 Black and white photos are preferred. Color photos are also acceptable.
 Attach papers, photos and business cards with paper clips to your ad form. Protect
ads and photographs by placing them in an envelope or folder with your name and
debutante on the envelope/folder.
 Remember to turn in ads and ad money at designated times. Refer to the calendar of
activities in your 2013 - 2014 Journal Sales Kit for important dates.
 The last day to turn in/receive ad forms and money via mail or in person is April 26,
2014.
 Each debutante must report a minimum amount of $1000 in ads in order to be
presented.
Please note: This is a competition. Debutantes cannot receive credit toward scholarship
calculations for ads submitted after April 26, 2014.
For more information about ad sales contact:
Jaime Jackson at POSfunds@gmail.com or 214-533-6905
Pearls of Service Sales Kit 2014
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Date
PEARLS OF SERVICE, INC.
P.O. Box 941834
Plano, Texas 75094
<INSERT NAME OF ADDRESSEE>
<INSERT ADDRESS>
<INSERT CITY, STATE, ZIP>
Dear <INSERT NAME>,
Pearls of Service, Incorporated has a rich history of service to the community. Pearls
of Service has sponsored and supported the promotion of high academic excellence and
scholarship. It is common knowledge that the cost of a college education is on the rise.
Additionally, there is a reduction in available educational funds. In response to this crisis,
Pearls of Service in conjunction with Alpha Kappa Alpha, Incorporated®; Chi Zeta Omega
Chapter, Plano, Texas organized Pearls & Ivy and the Debutante Ball. The Pearls & Ivy
Program is targeted at junior and high school aged girls. These young ladies participate in
workshops to increase awareness of health, social, and economic concerns that impact youth
of today. They are provided college preparation insight, and are paired with a mentor to
assist in their overall development. The young ladies are also encouraged to give back to the
community through various projects. Young ladies in their senior year of high school may
elect to participate in the “When Harlem was Vogue” – Capturing a Vision Fair Debutante
Ball where they are formally introduced to society. As part of the presentation, those
refined young ladies who have met the predetermined criteria are awarded scholarships and
compete for the top honor of Miss Pearls & Ivy.
With your help, Pearls of Service, Inc., can continue adding to the lives of young women
seeking a higher education. The 2014 “When Harlem was Vogue” – Capturing a Vision Fair
Debutante Ball will be held on Saturday, May 31, 2014, 7:00 p.m., at the Renaissance Hotel,
900 E. Lookout Drive, Richardson, TX 75082. Each $60 ticket affords you the opportunity
to contribute to the scholarship fund as well as admittance to an enjoyable evening of
entertainment. We recognize that you may not be able to attend this event. In that case, we
would ask that you consider making a contribution by purchasing a support ad in the
souvenir journal or making a donation in any amount. We have enclosed a self-addressed
envelope to make your support even easier. Please make checks payable to Pearls of
Service, Inc. We appreciate your response before April 12, 2014.
Telling children they can be anything in the world is one thing. Providing them with the
means to do so is what makes their lives “Elevate and Bloom!”
Thank you for your consideration,
<NAME>
Enclosure (include the souvenir journal price sheet)
Pearls of Service Sales Kit 2014
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PEARLS OF
SERVICE, INC
P.O. Box 941834
Plano, Texas 75094
EXECUTIVE
BOARD
Jaime S. Jackson
President
Dirona Robinson
Vice President
Blondene Taite
Recording Secretary
Patricia Hawkins
Treasurer
Benicia Ware
Financial Secretary
Judy Obinwa
Parliamentarian
Dr. Janet Bell Odom
Alpha Kappa Alpha
Sorority, Inc. ®
Chi Zeta Omega Chapter
President
Dawn Redmond
Alpha Kappa Alpha
Sorority, Inc. ®
Chi Zeta Omega Chapter
Programs Chairman
Victoria Odom
Alpha Kappa Alpha
Sorority, Inc. ®
Chi Zeta Omega Chapter
Treasurer
Dear Community Supporter:
As part of an ongoing commitment to providing academic support to America’s
youth, Pearls of Service, Incorporated in conjunction with Alpha Kappa Alpha
Sorority, Incorporated®, Chi Zeta Omega Chapter, Plano, Texas will present the
“When Harlem was Vogue” – Capturing a Vision Fair Debutante Ball, and Dinner,
for deserving high school seniors. The Debutante Ball will be held Saturday, May
31, 2014, 7:00 p.m., at the Renaissance Hotel, 900 E. Lookout Drive,
Richardson, TX 75082. During this evening event, students in Collin County
students will be awarded academic scholarships for use at the college of their choice.
On behalf of Pearls of Service, Incorporated we are asking that you support this
worthwhile endeavor by signing on as sponsor or by purchasing a ticket(s) and/or
ads or messages for our souvenir journal. Your support will increase the
scholarships award and the number of girls served through our school-year
academic development program. Please join us in this effort by committing on by
April 12, 2014, for one of the following categories.
Sponsorship Opportunities:

$900
10 tickets (full table), Full page ad in the
Souvenir Journal, Sponsor Sign on Table, and
acknowledgement as Pearls & Ivy Scholarship
Sponsor

$500
5 tickets, Half page ad in Souvenir
Journal, and acknowledgement as Ivy-Level
Cotillion Sponsor.

$250
2 tickets Quarter Page ad in souvenir Journal.
Acknowledgement as Cotillion Sponsor
You may also show your support by purchasing individual tickets for $60 or any
monetary donation you wish. Ads for our Souvenir Journal are also available. Thank
you in advance for helping us support the enrichment of our youth through
mentoring, service and academic scholarships.
Warmest regards,
J. Jackson
Jaime Jackson, Pearls of Service
President
Pearls of Service Sales Kit 2014
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“When Harlem was Vogue” – Capturing a Vision Fair
2014 Debutante Ball
Souvenir Journal Sales Form
Thank you for supporting the annual Pearl and Ivy Debutante Ball sponsored by Pearls of Service, Inc. in
conjunction with Alpha Kappa Alpha Sorority , Incorporated®, Chi Zeta Omega Chapter, Plano, Texas. The
proceeds from the souvenir journal will benefit the community through scholarships for high school students
entering college, mentoring activities, and providing targeted services throughout Collin County. Please
complete the following information to secure your advertisement or well wish in the 2014 Pearls & Ivy
Debutante Ball souvenir journal.
Contact Information
Name/Business Name: __________________________________________________________________
Address: _____________________________________________________________________________
Phone: ______________________________________________________________________________
Email Address: ________________________________________________________________________
Purchased in support of Pearls & Ivy Debutante or POS Member(s):
 Ad Submitted by: ___________________________
 Phone: ____________________________________
 Email: ____________________________________
***ALL ADS MUST BE ACCOMPANIED BY THIS FORM (NO EXCEPTIONS)***
Please mark your selection for the appropriate sized souvenir journal ad:



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

Full Page Back Cover SOLD
Full Page, Inside Front Cover SOLD
Full Page, Inside Back Cover SOLD
Full Page ($125)
½ Page ($75)
¼ Page ($50)





1/8 Page ($30)
Patron ($10)
**Creative Art Fee ($10)
Donation ($60)
TOTAL:________________
Please attach all relevant materials (completed ad, business cards, photos, etc). If available, please
send electronic copies to: POSfunds@gmail.com. Hard copy ready ads will be printed as submitted.
** Please include a creative art fee if the ad has to be created or completed by the ad book production team. This fee is in addition to the base
price of the ad for any non-production ready ad. Please inquire with your sales representative should you have questions**
Advertisement & Patron Listing Details
_____________________________________________________________________________________
_____________________________________________________________________________________




Advertisement Attached
Advertisement to be emailed
Payment of ____________ Enclosed
Payment Not Enclosed
Please remit to the person you are sponsoring, or to any member of Pearls of Service, Inc., or mail by April 26,
2014 to:
Pearls of Service, Incorporated
P.O. Box 941834
Plano, TX 75094-1832
Pearls of Service Sales Kit 2014
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Creative Art Charge
 Any Souvenir Journal submission that requires creation and/or assembly
 Examples
 Person A submits ad form with handwritten message – Cost of ad +$10
 Person B submits typed email message but attaches a photo to be scanned –
Cost of ad +$10
 Person C submits a complete ad in MS word with digital photo preset in the
ad – Cost of ad
 Person D submits a camera ready ad slick (paper) to be copied into book –
Cost of ad
 Person E submits a business card – Cost of ad
 Person F submits a business card and a hard copy photo – Cost of ad +10
 Person G submits an electronic ad in PDF or other accessible format –
Cost of ad
Patron Listing
 Any Souvenir Journal submission that is a name of a person or business only
 Example
 Mr. & Mrs. John Henderson
 Ms. Janet Jones
 Mr. Edward Coppell
 Senator Collin County
 Dental Works
 Paul’s Pizzeria
Pearls of Service Sales Kit 2014
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“When Harlem was Vogue” – Capturing a Vision Fair
Debutante Ball
Dear family, friends and supporters,
I am a participant of the 2014 Pearls & Ivy Debutante Ball, sponsored by Pearls of Service, Inc. in
conjunction with Alpha Kappa Alpha Sorority, Incorporated®, Chi Zeta Omega Chapter, Plano,
Texas.
Through a number of community service activities, workshops, special events, and one-on-one
mentoring during the school year, the Pearls & Ivy Girls program is helping me to reach my highest
academic, leadership, and personal potential.
On May 31, 2014, we will be honored during a presentation event at the Renaissance Hotels, 900 E.
Lookout Drive, Richardson, TX 75082. The event begins at 7 p.m., and also features a special
souvenir journal. Family, friends, and supporters can place messages and ads in this journal to show
their support of us as members of this valuable development program.
I would be thrilled if you could sponsor me on my special day by purchasing a ticket to the
event and/or placing an ad in our souvenir journal. Tickets are $60 each. Ad rates are listed
below.
Proceeds from the ad sales will provide scholarships for young ladies in Collin County. Thank you
in advance for investing in our future. Your gift is greatly appreciated.
Sincerely,
Member
Pearls & Ivy Debutante
Souvenir Journal Ad rates


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






Full page - Back Cover
Full page – Inside Front Cover
Full page – Inside Back Cover
Full page - $125
½ page $75
¼ page $50
1/8 page $30
Patron $10
Creative Art Fee - $10
Donation - $60
SOLD
SOLD
SOLD
Pearls of Service Sales Kit 2014
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SAMPLE BIO FOR PEARLS AND IVY DEBUTANTE PARTICIPANT
<Insert Photo>
<Full Name>
<Classification> at <School>
Sample of Bio:
Camille Winters is the proud daughter of Charles and Diana Winters. She and her family are
members of the Missionary Baptist Church where Camille participates as a praise dancer and is a
vocalist in the youth choir. In addition to having strong faith, Camille is a leader academically and
athletically at Mountain View High School where she is currently classified as a senior. She is the
star basketball player, president of the debate team and has a 3.99 GPA.
In addition to her church and school life Camille enjoys participating in numerous community
activities. She is a member of the Pearls & Ivy Program sponsored by Pearls of Service,
Incorporated in conjunction with Alpha Kappa Alpha Sorority, Incorporated®, Chi Zeta Omega
chapter, Plano, Texas. She is also a member of INROADS where she is learning the skills to pursue
a success career in business.
Camille believes “All Things Are Possible through Christ”. It is her faith and family that has helped
her in reaching her potential. She plans to continue to rely on this foundation when she attends
college at American University to study Business Innovation.
Things to include:
Name of Debutante
Name of Parent(s)
Church home & activities
School name, classification
School activities & leadership roles
Hobbies, extra-curricular
Intended College or University
Intended major or area of study
Future aspirations
Motto or belief statement
Uses for bio:
Introduction
Purchase space in the souvenir journal
Include with sales requests for those
Pearls of Service Sales Kit 2014 10
Tips for Writing a Bio
Keep it short
When writing a bio, remember the difference between bio and biography.
Bio = short. Biography = long.
A good bio is short. If it's too long, people won't read it.
Most of the time it's best to limit your bio to three or four sentences. This is particularly true
for a professional bio that you would use when being introduced or at the end of an article
you have written.
Write in the third person
What this means is that you write your professional bio as though someone else is talking
about you. So instead of writing "I am" and "I graduated", you would write "Jane Smith is"
and "She graduated".
Use your full name (first and last) the first time. After that, it's up to you whether you want to
refer to yourself by your full name, just your first name, or just your last name. Here are some
tips to keep in mind about the use of your name:




first names are friendly and informal, while last names are more conservative and
formal
use your first name if you are trying to develop a relationship with your reader
use your last name (e.g. "Smith graduated from" instead of "Tom graduated from") if
you want your reader to be impressed by you
whichever form you decide to use, keep it consistent throughout your bio
Briefly highlight your main achievements
The key words here are "briefly" and "achievements". The purpose of a professional bio is to
demonstrate your credibility. Unlike a resume (which should include your complete career
history), a professional bio only needs to cover the "high points" of your student career.
Here's another way to think about it: your professional bio is a little advertisement for you.
And as you know, the best advertisements are memorable because they highlight the best
features with very few words.
Pearls of Service Sales Kit 2014 11
Tips for Writing a Bio Continued
Ideally, your professional bio will address what I call the “four reader questions”. These are
the five questions that readers want answered in your professional bio:
1) who you are...
2) what school(s) you have attended...
3) what you accomplished or what you do...
4) why you are a debutante
Personal information is optional
In our bio templates, we include a paragraph where you can mention personal information
such as where you're from, who you live with, and what you like doing in your spare time.
Don't be bland - let your personality show
Since your professional bio is an advertisement for you, make it reflect the real you. If you're a
down-to-earth person, use unpretentious language. If you have a particular passion, let the
reader know. If you love to joke around, include some humor in your bio (but be careful,
humor can be tricky).
If you decide to write a longer bio
As mentioned in point #1, when writing a professional bio for a website or other publication
you can make it a little longer if you wish.
If you choose to write a longer bio, make sure you break it into short paragraphs (no more
than three sentences in each paragraph). Studies show that when people are faced with a large
block of text, they just scan over it quickly.
By making your paragraphs nice and short, you'll increase the likelihood that people will
actually read your bio. And that's what you want.
Source: http://www.biotemplates.com
Pearls of Service Sales Kit 2014 12