Appendix – Customisation Checklist
Section
Clause
Number
Clause Name
All Sections
LGA Title pages
All Sections
Council Title Page
All Sections
Updating cross-references &
page numbers
User Guide for Councils – Waste Management Model Contracts
Action
Complete
After customisation is finalised delete the front page related to the Model Contract
documents.
Click and insert information required. Ensure that contact details are included at the
front of Sections A and B.
Ensure that you read Section 6.1 of the User Guide related to cross-references. You
can easily update page numbers and cross-references prior to printing and also
periodically update cross-references to clauses within a Word document - as
explained in Section 6.1. Cross-references to clauses within another Section or Part
of the Model Contract (i.e. within another Word document) will need to be manually
updated.
Section A : Information for Tenders
A
A
A
A
A
A
A
2.1
2.1
2.2
3.1
3.5
3.6(a)
3.6(b), (c)
A
Background I
Background I
Area to be serviced
Services to be provided
Term of the Contract
Transition to the New Contract
Transition to the New Contract
Cross-references
Include background information. Sample provided.
In the last sentence detail the services in the tender.
Click and type Council name.
Detail services included in the tender.
Click and insert number of years.
Click and insert date.
Insert other key dates and related or dependent activities, or delete.
Ensure you have updated cross-references within the document and manually
updated cross-references to clauses within other Sections or Parts of the Model
Contract (other Word documents). See User Guide 6.1 for more information.
Section B : Conditions of Tendering
B
B
B
B
B
B
B
B
B
B
1.4
1.8
1.10
1.13
1.18
2.3
2.3
2.3
2.3
2.4
Type of contract
Tender Briefing
Eligible Tenderers
Tender Validity Period
In-House Tender
Tender Lodgement
Tender Lodgement
Tender Lodgement
Tender Lodgement
Fax and Electronic Tender
Local Government Association of South Australia
Click and insert type of contract e.g.: schedule of rates or fixed price
Decide where and when Tender Briefing is to be held - click and insert details as
required.
Need to have all tenderers register their details so that any addenda can be issues
to all potential tenderers.
Click and type number of days tender held open eg. 90 or 120.
Click and insert information required or type NOT USED in title and delete text.
Click and type Title of Contract or Project.
Click and type location and address of Tender Box.
Click and type closing time plus am or pm.
Click and type closing date.
Indicate if tenders submitted by fax will be accepted.
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Appendix – Customisation Checklist
B
2.4
Fax and Electronic Tender
B
B
B
3
3(i)
9
Acknowledgement by Tenderer
Acknowledgement by Tenderer
Timing of Tender
B
11
Evaluation Criteria
B
Cross-references
User Guide for Councils - Model Waste Management Contracts
Indicate if tenders submitted by electronic means will be accepted. See advisory
note in User Guide.
Review generally and amend if required. Check legal advice if amending
See User Guide 7.2 for more information.
Complete Table.
Review Evaluation Criteria & include any additional specific criteria. Delete
Customer Service, Education and Mobile Bin Supply details if not required. See
User Guide 7.2 for more information.
Ensure you have updated cross-references within the document and manually
updated cross-references to clauses within other Sections or Parts of the Model
Contract (other Word documents). See User Guide 6.1 for more information.
Section C : Conditions of Contract
C
C
2.5.3
Paragraph before Clause 1
Address and Telephone
Numbers
C
SCHEDULE (Special Conditions)
C
Annexure
C
Executed as an Agreement
C
Cross-references
To be completed in final documentation after contract has been awarded.
Click and type location + start and end hours
Include any special conditions in the Schedule if necessary or type "None". Special
conditions may also be added later based on the tender outcomes.
Click and type details as required. Specifically review text in blue font related to
Public Liability Insurance and Performance Security .
To be completed after contract awarded.
Ensure you have updated cross-references within the document and manually
updated cross-references to clauses within other Sections or Parts of the Model
Contract (other Word documents). See User Guide 6.1 for more information.
Section D : Specifications
Part 1 : General Specification
D Part 1
1
Introduction and Scope
D Part 1
3.1
Definition "Approximate Centroid"
D Part 1
3.1
D Part 1
3.1
Definition "Compostable Food
Organic"
Definition "Mobile Bin(s)"
D Part 1
3.1
Definition "Organics"
Local Government Association of South Australia
Review and insert information as required.
Click and insert details of the intersection. This is relevant to "Payment for transport
to alternate facility" in Section D, Parts 2, 3 & 4.
Review and amend definition as appropriate.
Review list of Mobile Bin sizes and amend as required.
Review definition particularly in relation to inclusion of Compostable Food Organics.
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Appendix – Customisation Checklist
D Part 1
4.3.2
Public Holidays
D Part 1
4.3.3 b)
Time of Collections
D Part 1
D Part 1
4.3.3 c)
4.3.3 d)
Time of Collections
Time of Collections
D Part 1
4.4.1
List of Addresses
D Part 1
8
D Part 1
D Part 1
9.1 e)
9.1 i)
Customer Service and Complaint
Rectification
Specification of Mobile Bins
Specification of Mobile Bins
D Part 1
9.1 j)
Specification of Mobile Bins
D Part 1
9.2
Overview of Mobile Bin Supply,
Maintenance and Ownership
D Part 1
10
Mobile Bin Supply
D Part 1
11
D Part 1
12
D Part 1
9.2
Overview of Mobile Bin Supply,
Maintenance and Ownership
D Part 1
13.11
Contractor’s Office
D Part 1
15.1
Preparation of Quality Plan
D Part 1
19
Community Education
D Part 1
21
Reporting Requirement
D Part 1
22
D Part 1
23
D Part 1
26
Mobile Bin Repairs,
Replacements and Additional
Services
Ownership of Mobile Bins
Performance Incentives and
Damages
Kerbside Audits
Further obligations of the
Contractor
Local Government Association of South Australia
User Guide for Councils - Model Waste Management Contracts
Review Public Holidays for which no Services will be provided
If risk assessments did not require development of a Designated Late Finish Street
List then delete text and type NOT USED at b). Also delete reference to Designated
Late Finish Street List in Annexure to the General Specification and in the
Definitions in Clause 3.
Click and type start time.
Click and type finish time.
Review second paragraph and delete if contractor is not responsible for Mobile Bin
supply.
Review the two options and delete the option not required. Insert details as required.
Review requirement for bins. If not required, delete text and type NOT USED.
Include any other requirements e.g. be free of Contractor’s name or logo.
If bar coding, embedding passive chip system or RFID is not required, delete text
and type NOT USED.
A summary table is included in the Clause to present an overview of requirements
for mobile bins. Review Options chosen in Clause 10, 11 and 12 and edit the table
accordingly.
Review option for Contractor Supply of Mobile Bins (Option 1) or Council already
owns or is separately supplying Mobile Bins (Option 2). See Section 6.3 of the User
Guide for more information.
Review Option for Contractor (Option 1) or Council repair, replacement and
additional services (Option 2). See Section 6.3 of the User Guide for more
information.
Review ownership options, see Section 6.3 of the User Guide for more information.
A summary table is included in the Clause to present an overview of requirements
for mobile bins. Review Options chosen in Clause 10, 11 and 12 and delete options
not used from the summary table.
Click and type start time and finish time for contractor’s office to be open.
Review 15.1 and delete reference to specification items not within scope of the
contract.
Review options and delete options not required. Review all text within the chosen
option and insert information required.
Click and insert details for daily reports if required. Review reports in blue font related
to options chosen for Customer Service, Ownership of Recyclables, In-vehicle data
systems, Hard Waste, Education and others. Delete reports not appropriate.
Review Performance Incentives (Option 1) and Liquidated Damages (Option 2).
Modify information required. See User Guide 7.4 for more information.
Insert information required, including specified audit dates.
Include any additional requirements.
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Appendix – Customisation Checklist
User Guide for Councils - Model Waste Management Contracts
D Part 1
Annexure to the General
Specification
Include details as required.
D Part 1
Cross-references
Ensure you have updated cross-references within the document and manually
updated cross-references to clauses within other Sections or Parts of the Model
Contract (other Word documents). See User Guide 6.1 for more information.
Part 2 : Garbage Specification
D Part 2
2.1
Collection Services and
Frequency for Single Premises &
Multi-occupancies
D Part 2
2.3
Larger Bins
D Part 2
3.1
Performance Benchmark
D Part 2
5.2
Nominated Facility
D Part 2
Annexure
D Part 2
Cross-references
Include a description of the services to be provided for single premises. Insert
information as required.
Bin sizes other than 140 and 240 litres may be required for specific locations, eg
660 and 1100 litres.
Click and type performance benchmark as required for garbage collection services.
Click and type name and address of Nominated Facility for garbage collection
services.
Include requirements related to the Nominated Facility if applicable
Ensure you have updated cross-references within the document and manually
updated cross-references to clauses within other Sections or Parts of the Model
Contract (other Word documents). See User Guide for more information.
Part 3 : Recyclables Collection
D Part 3
2.1
Collection Services and
Frequency for Single Premises &
Multi-occupancies
D Part 3
2.3
Larger Bins
D Part 3
4.1
Performance Benchmarks
D Part 3
7
Recyclables Ownership and
Delivery
D Part 3
9.2
D Part 3
D Part 3
Supporting Materials to be
Developed
Annexure to the Recyclables
Specification
Cross-references
Local Government Association of South Australia
Include a description of the services to be provided for single premises and multioccupancies. Insert information as required.
Bin sizes other than 140 and 240 litres may be required for specific locations, eg
360, 660 and 1100 litres.
Click and type performance benchmarks for recyclables collection services.
Review and decide between Option 1 (Council Ownership of Recyclables) and
Option 2 (Contractor Ownership of Recyclables). Delete option not required. Insert
information as required.
Specify Council or Contractor for responsibility to produce support materials for
contamination management and community education.
Include any specific details on the Nominated Facility for Recyclables if applicable.
Ensure you have updated cross-references within the document and manually
updated cross-references to clauses within other Sections or Parts of the Model
Contract (other Word documents). See User Guide 6.1 for more information.
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Version 3: January 2014
Appendix – Customisation Checklist
User Guide for Councils - Model Waste Management Contracts
Part 4 : Organics Collection
D Part 4
2.1
D Part 4
4.1
Collection Services and
Frequency for Single Premises &
Multi-occupancies
Performance Benchmarks
D Part 4
7
Organics Ownership and Delivery
D Part 4
8.2
D Part 4
8.3
D Part 4
D Part 4
Supporting Materials to be
Developed
Contamination Procedures
Annexure to the Organics
Specification
Cross-references
Include a description of the services to be provided for single premises and multioccupancies. Insert information as required.
Click and type performance benchmarks for organics collection services.
Review and decide between Option 1 (Council Ownership of Organics) and Option 2
(Contractor Ownership of Organics). Delete option not required. Insert information
as required.
Specify Council or Contractor for responsibility to produce support materials for
contamination management and community education.
Review blue text depending on service provided to multi-occupancy premises.
Include any specific details on the Nominated Facility for Organics if applicable
Ensure you have updated cross-references within the document and manually
updated cross-references to clauses within other Sections or Parts of the Model
Contract (other Word documents). See User Guide 6.1 for more information.
Part 5 : Recyclables Processing
D Part 5
5.3
Recyclable Processing Reporting
Be quite specific about the specific details required from the reporting system to
enable a thorough understanding of what is happening to the recovered materials.
D Part 5
6
Quality
Ensure the direct operational and other relevant responsibilities of the collection
contractor and processing contractor are both clearly set down.
Part 6 : Organics Processing
D Part 6
5.3
Organics Processing Reporting
Be quite specific about the specific details required from the reporting system to
enable a thorough understanding of what is happening to the recovered materials.
D Part 6
6
Quality
Ensure the direct operational and other relevant responsibilities of the collection
contractor and processing contractor are both clearly set down.
General
Location
Licences & Approvals
Include general information. Sample provided.
Provide relevant details
Review and include all licence and regulatory approval details
RRC Specification
RRC
RRC
RRC
2.1
2.2
2.3
Local Government Association of South Australia
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Version 3: January 2014
Appendix – Customisation Checklist
RRC
3
Waste Categories
RRC
4
Prohibited Wastes
RRC
5
General Design
RRC
6
Operational Details
Annexure to the RRC
Specification
RRC
User Guide for Councils - Model Waste Management Contracts
Review and amend to list all waste categories to be accepted
Review and list all non acceptable wastes, including any existing alternate disposal
arrangements that may apply.
Review and amend to include all required facilities and services. Refer to EPA
Licence conditions and required Environment Management Plan.
Review and amend to detail requirements and any services or facilities provided by
Council. See examples.
Include details and copies of completed Environmental Management Plans,
Regulatory Approval Conditions and EPA Licences. Note useful References
Section E : Sample Advertisement
E
Advertisement
Not Included
Section F : Tender Return Schedules
F
Schedule 2
Schedule 2 - Tender Prices
F
Schedule 6
Schedule 6 - Financial Capacity
F
Schedule 14
Schedule 14 - Mobile Bins
F
Schedule 16
F
Schedule 17
F
Schedule 18
Schedule 18- Customer Service
F
Schedule 26
Schedule 26 - Additional
Information / Innovation
F
Schedule 16 - Contractor
Nominated Facilities for
Recyclables and Organics
Schedule 17 - Education
Capacity Experience and
Proposal
Cross-references
Local Government Association of South Australia
Include description of services to be provided and approximate number of services
over contract term. This detail will form the basis and format of the Schedule of
Rates to be included in a final Contract.
Click and insert details as required.
Only relevant to Contractor provision of mobile bins or repairs/replacements in
General Specification. Delete if not required and include NOT USED in title.
Only relevant to "Contractor Ownership of Recyclables" in General Specification.
Delete if not required and include NOT USED in title.
Only relevant to "Contractor to undertake education" in General Specification.
Delete if not required and include NOT USED in title.
Only relevant to "Contractor to manage customer service" in General Specification.
Delete if not required and include NOT USED in title.
Review text in blue font and modify if required to ensure any particular focus for
tender evaluation is included and highlighted.
Ensure you have updated cross-references within the document and manually
updated cross-references to clauses within other Sections or Parts of the Model
Contract (other Word documents). See User Guide 6.1 for more information.
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Version 3: January 2014