APPLICATION for a NON-CREDIT CLASS Q&A
What is a non-credit class?
 A non-credit class offered through Syracuse University has NO credit hours and cannot be used to fulfill
any degree requirements.
 A series of related non-credit classes/seminars/workshops can lead to a certificate of completion from the
department.
 Non-credit classes can be online or in a classroom setting, on or off campus.
 The class must be sponsored by a Syracuse University Department.
 Non-credit classes do not need approval of the University Senate.
 The department sponsoring the class determines the cost of the class.
 This class may qualify for Continuing Education Units (CEUs), used to renew some professional licenses
or allow professionals to keep up on the latest information in their field (see SECTION E for more info).
Why should I document my non-credit class with UC?
 Participants will have an official non-credit transcript from Syracuse University. Non-credit classes appear
on a separate transcript from credit classes and do not factor into the credit program requirements or
cumulative GPA. A transcript is available at no charge upon request by the participant.
 Departments will also be able to track classes, participants and grades through the data warehouse using
Hyperion, the official University enrollment reporting tool. No more databases!
What is the registration and payment process?
 All participants must register for the class by the registration deadline (predetermined by dept & UC).
 Registrations will be processed by UC Bursar/Registration Operations only.
 If registering for a class with a fee, participants are required to pay in full at the time of registration.
 Credit card info or a check must accompany the registration (RTB does not apply to noncredit classes).
 All registrations must be received in the UC Bursar/Registration office within 30 days of class completion,
no retroactive registration.
 MySlice Online grading is the responsibility of the individual designated as responsible on this application.
 Student schedules, grade reports and payment receipts will not be provided by UC Bursar/Registration.
 Transcripts can be requested by the student after grades have been posted.
 Transcript request forms are available by emailing bursareg@uc.syr.edu or by calling 315-443-4135.
 The department is responsible to relay any SUID and NETID info necessary to obtain class access.
How do I begin?
 Complete the enclosed application, supplying detailed information regarding the class.
 Forward completed application to: Kim Hagadorn, UC Bursar/Registration Operations, 700 University Ave,
Syracuse NY 13244-2530 or scan and email to: kahagado@uc.syr.edu
 Allow 4 to 6 weeks for the application review and class set-up process to be complete.
 Upon approval, an APPROVAL & SUMMARY SHEET will be completed and forwarded to the Sponsoring
Department contact person outlining the class details.
 A NON-CREDIT REGISTRATION FORM will be forwarded to the individual designated as responsible for
distribution and collection of registration forms.
When can I advertise my offering?
 You may begin advertising at any time. However, classes held prior to approval will not be retroactively
registered in the approved program.

If you are requesting Continuing Education Units (CEUs) be associated with the offering, you cannot
advertise the CEU component until AFTER receiving approval. Complete Section E if requesting CEUs.
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APPLICATION FOR A NON-CREDIT CLASS
Provide detailed information regarding your class and SIGN the application. Boxes will expand as you type. Your
answers will be used by the Non-credit Application Review Committee to set up the program in PeopleSoft. Do not
skip any questions in Sections A-.D. Complete SECTION E only if you are requesting Continuing Education Units
be assigned to this class. Call Kim Hagadorn at 315-443-9275 if you need assistance completing the form.
Applications must be thoroughly completed and submitted for approval 4 weeks prior to the first class meeting.
Use a separate application for each unique class. Once a class has been set-up, future offerings of the same
material do not need a new application.
SECTION A – CONTACT INFORMATION:
SU SPONSORING DEPARTMENT:
CONTACT INFORMATION (indicate an individual to contact):
SU Sponsoring Dept Contact:
Campus Addr:
Phone:
Class Contact:
Addr:
Phone:
Email:
Email:
Fax:
Fax:
Individual responsible to distribute/collect registration forms for this class:
Addr:
Phone:
Email:
Fax:
Individual responsible for grading of this class:
Addr:
Phone:
Email:
Fax:
SECTION B – CLASS INFORMATION:
NAME OF CLASS (as it will appear on non-credit transcript) limited to 30 characters including spaces:
CLASS START DATE:
CLASS END DATE:
DESCRIBE THE CLASS CONTENT IN DETAIL: You may attach this information on a separate sheet. Attach all
printed materials regarding this class, including advertisements and mailing to prospective participants.
INDICATE INSTRUCTIONAL FORMAT:
CLASSROOM
ONLINE ONLY
COMBINATION OF BOTH
IF INSTRUCTION IS IN A CLASSROOM, PLEASE INDICATE LOCATION:
IF INSTRUCTION IS ONLINE ONLY, IS IT SELF-PACED? If so, indicate how long a student has to complete
the class.
INDICATE HOW OFTEN THIS CLASS WILL BE OFFERED:
INDICATE NUMBER OF PARTICIPANTS YOU ANTICIPATE WILL ATTEND EACH OFFERING OF THE
CLASS:
IS THIS CLASS ALSO OFFERED FOR CREDIT AT SYRACUSE UNIVERSITY?
If so, indicate class:
Please note, students cannot be registered for both the credit and non-credit offering of a class.
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SECTION C - GRADING
ALL CLASSES MUST BE GRADED. Grades must be entered via the MySlice online grading system by the
instructor or designated administrative grader.
INDICATE THE GRADING OPTION THAT APPLIES (check only one box below):
CA –COMPLETE ATTENDANCE- Participants will be graded based on attendance only.
or
GRADE – Participants will be evaluated based on work submitted (indicate grading option below)
LETTER GRADE (A-F) or
PASS/FAIL (P/F)
or
NC – Non Credit– No work will be submitted on which to base a grade and attendance will not be taken.
Note: this grade will be entered by UC as part of the registration process, does not require online grading.
SECTION D – CHARGES and PAYMENT
IS THERE A FEE FOR THIS CLASS?
INDICATE FEE AMOUNT:
Check all that apply:
Participants will self pay.
Requires payment in full with the registration form mailed directly to UC Bursar/Registration Operations.
Monetary transaction receipts will not be mailed to participants. Receipt will be cancelled check or credit card
statement.
Organization/sponsor will pay SU directly for a group of participants
Payment must be accompanied by list of participants prior to, or with registration forms
Organization/sponsor will pay SU directly for entire class, payment not specific to participants
Payment can be deposited directly by the department offering the class.
FOR PROGRAMS REQUIRING A FEE, INDICATE THE FULL 19 DIGIT CHART STRING TO BE CREDITED
WITH PAYMENT:
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SECTION E – CONTINUING EDUCATION UNITS (CEUs)
Complete this section if you are interested in offering CEUs for this non-credit class.
If not, skip to SECTION F.
Syracuse University follows the criteria, guidelines and required practices of the International Association for
Continuing Education and Training ( IACET ) to determine if a non-credit offering qualifies to offer CEUs.
CEU Definition:
One CEU = ten contact hours of participation in organized continuing education/training experience under
responsible, qualified direction and instruction.
CONTACT HOUR Definition:
One 60 minute clock hour of interaction between:
Learner and instructor
Or
Learner and materials which have been prepared to cause learning
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Contact implies a connection between a learner and a learning source. For the purpose of the CEU, that
connection is two-way. The instructor or learning source must monitor the learner’s progress and provide some
form of feedback to the learner. This definition applies for face-to-face interaction as well as distance learning
programs.
WHAT CAN BE COUNTED:
The following learning activities are examples of types of activities to include when calculating contact hours for
CEU:
 Classroom or meeting session time lead by instructor and/or discussion leader;
 Activities, in which a learner is engaged in a planned learning program in which the learner’s progress is
monitored and the learner receives feedback. (Examples include, but are not limited to, independent study,
computer-assisted instruction, interactive video, website learning and planned projects.)
 Field trips, projects, and assignments which are an integral part of a learning program
 Learner assessment and learning program evaluations
WHAT CANNOT BE COUNTED:
 Unplanned, unsupervised, non-sponsored types of learning
 Academic credit courses
 Association membership and leadership activities
 Committee meetings
 Entertainment and recreation
 Individual scholarships
 Mass media learning programs
 Meetings, conventions exhibitions which attract large numbers of participants, involve different activities and
are conducted primarily for information sharing purposes
 Travel
 Unsupervised study
 Work experience
 Breaks, lunch periods, and periods which are devoted to administrative tasks, such as student introductions
and record keeping
MINIUMIM HOURS:
CEU should not be granted for learning programs that are less than one hour in length. Sessions within a
learning program may be of any length. A learning program of short duration, one or two hours, often does not
warrant the degree of planning required by the criteria. Caution should be exercised with shorter length learning
programs to ensure their adherence to the criteria. The 60-minute hour is standard for awarding CEU.
CALCULATING the CEU:
 Determine the number of contact hours by adding all countable portions of the learning program per
instructions above. (Example: a learning program has six 50-minute session with 10 minutes between for setup. The number of contact hours would be computed as: 6 x 50 = 300 total minutes in organized, interactive
learning / 60 = 5 contact hours.
 Divide the number of contact hours by 10 to get he number of CEU. (For the example above. 5/10 = .5 CEU)
 CEU may be expressed in tenths of a CEU (i.e., 17 contact hours equate to 1.7 CEU; 3 contact hours equate
to .3 CEU). Do n t express the CEU past the tenths place. (i.e., if your calculation should be 1.78, express this
as 1.8 CEU)
NOTE: CEUs will not be approved for a program that is currently seeking approval, or has been approved to offer
any other specified type of certification non-credit units or college credit.
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ADDITIONAL INFORMATION NECESSARY TO DETERMINE CEU APPROVAL:
INDICATE AN HOURLY BREAKDOWN OF THE CLASS (ie: 9 am–10am = meet &greet). This information can
be indicated here or included on a separate sheet.
INDICATE THE NUMBER OF CEUs YOU ANTICIPATE WILL BE AWARDED FOR THIS CLASS:
INDICATE THE NUMBER OF MODULES INVOLVED (i.e.: seminars, workshops, classes):
HOW MANY MODULES A PARTICIPANT MUST TAKE TO EARN THE CEUs:
INDICATE IF PARTIAL CEUs WILL BE AWARDED FOR PARTIAL ATTENDANCE OR PERFORMANCE:
Please explain how this will be determined.
IF ANY MODULES ARE SELF PACED, ESTIMATE THE NUMBER OF HOURS AN AVERAGE LEARNER WILL
TAKE TO COMPLETE THAT MODULE Note: CEUs will need to be verified by you before future offerings .
Verification involves computing the average time it took 3 students registered during the initial offering to complete
the class. That ‘official average’ may affect the number of CEUs approved for future offerings of the class.
HAVE YOU REQUESTED APPROVAL FROM A PROFESSIONAL ORGANIZATION TO OFFER THIS CLASS
FOR ANY SPECIFIC TYPE OF NON-CREDIT UNITS (OTHER THAN CEUs)?
If so, please indicate what type of unit and the awarding organization.
Has the application been approved or denied?
SECTION F – ADDITIONAL INFORMATION:
USE THIS SPACE TO EXPAND ON ANY DETAILS YOU THINK ARE PERTINENT TO THIS APPLICATION:
SUBMITTED BY:__________________________________
DATE:___________________
For UC Registrar’s Office only:
Date Received:__________________
Date Reviewed by Committee:________
Received By:___________________
Approved or
New Program____________________________
Returned to___________for addl info on__________
New Plan in an existing Program___________________
New class is existing plan___________________________
Nbr of CEUs approved_________
APPROVED
:__________________________
Review CommitteeBY
approval
signatures:___________________________________________________________________
Approved Date:____________________
Approval & Summary Sheet mailed to dept:______________
Addlitional info:________________________________________________________________________________________
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